AGENDA

REGULAR COUNCIL MEETING

Monday, May 20, 2019

6:00 p.m.   Fayette City Hall

1. ROLL CALL

2. CONSIDERATION OF CONSENT AGENDA ITEMS

     A. Approval of Regular Meeting Minutes 5/6/19                                                            

     B. Approval of Claims List 5/7/19 - 5/20/19

     C. Receiving of February 2019 Financial Reports

     D. Approval to renew the Class C Liquor License with Catering Privilege and Sunday Sales for Upper Iowa University/Aramark

     E. Approval to renew the Class E Liquor License with the Class B Native Wine Permit, Class C Beer Permit and Sunday Sales for The Pumper

3. RECEIVING & FILING OF ANY COMMUNICATIONS, PETITIONS OR PLEAS OF PROTEST

4. APPROVAL OF AGENDA AS PRESENTED

5. RECEIVING & FILING WRITTEN REPORTS OF OFFICERS

     A. Mayor's Report

          1. Reappoint Jeff Potratz to the Board of Adjustments for a 3 year term

     B. City Administrator/Clerk's Report

     C. Police Chief’s Report

6. WRITTEN REPORTS & LETTERS FROM COMMITTEES & BOARDS

     A. Fayette Tree Board Meeting Minutes from May 8, 2019

7. NEW BUSINESS

     A. Discussion and consideration to award a CPA firm to perform the City’s required annual examination for the year ending June 30, 2019

     B. Discussion and consideration to pledge money to the Northeast Iowa Regional Housing Trust Fund to be used as matching funds for the Iowa Finance Authority funding application to be used in the City of Fayette only.

     C. Discussion and consideration to accept the agreement for services occupational and employee medical care with Community Memorial Hospital out of Sumner

8. OLD BUSINESS

9. ADJOURN

AGENDA

REGULAR COUNCIL MEETING

Monday, May 6, 2019

6:00 p.m.   Fayette City Hall

1. ROLL CALL

2. CONSIDERATION OF CONSENT AGENDA ITEMS

     A. Approval of Regular Meeting Minutes 4/15/19                                                                      

     B. Approval of Claims List 4/16/19 - 5/6/19

3. RECEIVING & FILING OF ANY COMMUNICATIONS, PETITIONS OR PLEAS OF PROTEST

4. APPROVAL OF AGENDA AS PRESENTED

5. RECEIVING & FILING WRITTEN REPORTS OF OFFICERS

     A. Mayor's Report

          1. Appoint Brock Wissmiller to the Board of Adjustments

          2. Appoint Darwin Dean to the Board of Adjustments

          3. Appoint Kyara Dahlstrom to the Fayette EMS/Ambulance Service

          4. Appoint Johnathan Garcia to the Fayette EMS/Ambulance Service

     B. City Administrator/Clerk's Report

     C. Police Chief’s Report

6. WRITTEN REPORTS & LETTERS FROM COMMITTEES & BOARDS      

7. NEW BUSINESS

     A. Jake Dale and Clayton Lieb, discussion and consideration on drafting a contract for a temporary business at 9 S. Main Street.

     B. Discussion and approval of Contract Change Order Number 4 (Final) for the Sanitary Sewer Repair and CIPP Lining Improvements project 16-137 Division 1

     C. Discussion and conditional approval of Partial Pay Estimate Number 6 to Tschiggfrie Excavating for the Sanitary Sewer Repair and CIPP Lining Improvements project 16-137 Division 1 upon receipt of all necessary Davis-Bacon wage documentation by Upper Explorerland Regional Planning Commission

     D. Resolution 2019-8 Accepting the project and approving payment of partial payment Number 4-Final to Visu-Sewer for the Sanitary Sewer Repair and CIPP Lining Improvements project 16-137B, Division 2

     E. Discussion and consideration of purchasing a mower at the cost of $5,922 using finances from the Parks savings account.

8. OLD BUSINESS

     A. Discussion and consideration of how to spend donations from Floyd Alber

     B. Discussion and consideration of adjusting monthly water/sewer capital fund fee

     C. Closed/Executive Session per Iowa Code 21.5(1)(j) to discuss the purchase or sale of particular real estate only where premature disclosure could be reasonably expected to increase the price the City would have to pay for that property or reduce the price the City would receive for that property.

9. ADJOURN

AGENDA

REGULAR COUNCIL MEETING

Monday, April 15, 2019

6:00 p.m.   Fayette City Hall

1. ROLL CALL

2. CONSIDERATION OF CONSENT AGENDA ITEMS

     A. Approval of Regular Meeting Minutes 4/1/19                                                            

     B. Approval of Claims List 4/2/19 - 4/15/19    

3. RECEIVING & FILING OF ANY COMMUNICATIONS, PETITIONS OR PLEAS OF PROTEST

4. APPROVAL OF AGENDA AS PRESENTED

5. RECEIVING & FILING WRITTEN REPORTS OF OFFICERS

     A. Mayor's Report

          1. Appoint Susan Scott to the Upper Explorerland Regional Housing Authority Board for a 3-year term, until 1/1/2022

     B. City Administrator/Clerk's Report

     C. Police Chief’s Report

6. WRITTEN REPORTS & LETTERS FROM COMMITTEES & BOARDS

     A. Fayette Community Library Board of Trustees Meeting Minutes from 3/13/2019

     B. Fayette Board of Adjustment Meeting Minutes from 3/28/2019

7. NEW BUSINESS

     A. Lloyd Carnicle, discussion and consideration to close off the 100 block of S. Main Street for the Fayette Show & Shine Car Shows on the 3rd Thursday of the month.

     B. Craig Schmidt (563-412-9765) with Hawkeye Telephone Company, discussion and consideration to grant permission for Hawkeye Telephone to continue to expand fiber network around Fayette

     C. Kevin Lehs, discussion and consideration to forgive some of the water and sewer charges for 502 E. Madison Street

     D. Kevin Lehs, discussion in reference to building permit for 509 Franklin Street

     E. Discussion and consideration to accept a written RFP to engage a CPA firm to perform the City’s required annual examination for the year ending June 30, 2019

     F. Discussion and consideration of how to spend donations from Floyd Alber

8. OLD BUSINESS

     A. Discussion and consideration about planning a National Night Out.

     B. Ordinance 503 – Amending Chapters 92 and 99 to adjust or add rates, fees and other changes including billing monthly for water and sewer, second reading.

9. ADJOURN  

AGENDA

REGULAR COUNCIL MEETING

Monday, April 1, 2019

6:00 p.m.   Fayette City Hall

1. ROLL CALL

2. CONSIDERATION OF CONSENT AGENDA ITEMS

     A. Approval of Regular Meeting Minutes 3/18/19                                                                      

     B. Approval of Claims List 3/19/19 - 4/1/19

3. RECEIVING & FILING OF ANY COMMUNICATIONS, PETITIONS OR PLEAS OF PROTEST

4. APPROVAL OF AGENDA AS PRESENTED

5. RECEIVING & FILING WRITTEN REPORTS OF OFFICERS

     A. Mayor's Report

     B. City Administrator/Clerk's Report

     C. Police Chief’s Report

6. WRITTEN REPORTS & LETTERS FROM COMMITTEES & BOARDS

     A. Fayette Ambulance Service Meeting Minutes from March 6, 2019

     B. River Bluffs Scenic Byway Report from March 21, 2019

7. NEW BUSINESS

     A. Discussion and consideration to donate $1,200 to the Fayette County Fair for 2019 Fayette Fair

     B. Discussion and consideration to spend $765 for wood chips for Rainbowland Park

     C. Discussion and consideration to approve the Fayette Ambulance to spend the $5,000 donation from Dohrmann’s on a new power cot

     D. Discussion and consideration of removing the no parking sign from the yard at 506 W. Clark Street

     E. Ordinance 503 – Amending Chapters 92 and 99 to adjust or add rates, fees and other changes including billing monthly for water and sewer, first reading.

8. OLD BUSINESS

     A. Ordinance 502 – Amending Chapter 27 by change the number of Board of Adjustment members, third and final reading.

9.  ADJOURN   

AGENDA

REGULAR COUNCIL MEETING

Monday, March 18, 2019

6:00 p.m.   Fayette City Hall

1. ROLL CALL

2. CONSIDERATION OF CONSENT AGENDA ITEMS

     A. Approval of Regular Meeting Minutes 3/4/19                                                            

     B. Approval of Claims List 3/5/19 - 3/18/19  

3. RECEIVING & FILING OF ANY COMMUNICATIONS, PETITIONS OR PLEAS OF PROTEST

4. APPROVAL OF AGENDA AS PRESENTED

5. RECEIVING & FILING WRITTEN REPORTS OF OFFICERS

     A. Mayor's Report

     B. City Administrator/Clerk's Report

     C. Police Chief’s Report

6. WRITTEN REPORTS & LETTERS FROM COMMITTEES & BOARDS

     A. Fayette Community Library Board of Trustees Meeting Minutes from 2/13/2019 & Librarians Report

     B. Fayette Recreation Board Meeting Minutes from 3/4/2019

7. NEW BUSINESS

     A. Kane and Linnie Magnuson, 308 Volga Street, discussion and consideration to forgive some of the sewer charges for 310 Mechanic Street due to a water leak that did not go down into the city sewer.

     B. Discussion and consideration of granting the Fayette Watermelon Days committee permission to use city right-of-way in the 100 block of East Water Street near the cardboard recycling container to have a bottle and can drive fundraiser on 3/30/19 from 10AM to Noon.

     C. Discussion and consideration of having a National Night Out in Fayette and asking for sponsorships.

     D. Discussion on the Iowa DNR Fayette Water Supply Sanitary Survey.

8. OLD BUSINESS

     A. Ordinance 502 – Amending Chapter 27 by change the number of Board of Adjustment members, second reading.

9. ADJOURN  

AGENDA

REGULAR COUNCIL MEETING

Monday, March 4, 2019

6:00 p.m.   Fayette City Hall

1.  ROLL CALL

2.  CONSIDERATION OF CONSENT AGENDA ITEMS

     A. Approval of Regular Meeting Minutes 2/19/19                                                                      

     B. Approval of Claims List 2/20/19 - 3/4/19

     C. Receiving of January 2019 Financial Reports

     D. Approval to renew the Class B Beer Permit with the Class C Native Wine Permit (On-Premise Native Wine) and Sunday Sales for Boarders Inn & Suites

3.  RECEIVING & FILING OF ANY COMMUNICATIONS, PETITIONS OR PLEAS OF PROTEST

4.  APPROVAL OF AGENDA AS PRESENTED

5.  RECEIVING & FILING WRITTEN REPORTS OF OFFICERS

     A. Mayor's Report –

          1. Appoint Linnie Magnuson to the Fayette Fire Department

          2. Appoint Hunter Underwood to the Fayette Fire Department

          3. City Administrator/Clerk's Report

          4. Police Chief’s Report

6.  WRITTEN REPORTS & LETTERS FROM COMMITTEES & BOARDS

7.  NEW BUSINESS

     A. Resolution 2019-7 Amending Resolution 2015-10 Adopting and fixing fees for city services and permits, decreasing the cost of the city utility deposit from $225 to $150, increasing the fee for a water meter by $100 to $245, increasing street excavation by $1 per square foot, and increasing amount to turn water on and off.

     B. Discussion and consideration of changing city council terms from two-year terms to four-year staggered terms to begin January 1st, 2021.

8.  OLD BUSINESS

     A. Ordinance 502 – Amending Chapter 27 by change the number of Board of Adjustment members, first reading.

9.  ADJOURN

AGENDA

REGULAR COUNCIL MEETING

Tuesday, February 19, 2019

6:00 p.m.   Fayette City Hall

1. ROLL CALL

2. CONSIDERATION OF CONSENT AGENDA ITEMS

     A. Approval of Regular Meeting Minutes 2/4/19   

     B. Approval of Claims List 2/5/19 - 2/19/19

     C. Receiving of December 2018 Financial Fund Report                                                                                           

3. RECEIVING & FILING OF ANY COMMUNICATIONS, PETITIONS OR PLEAS OF PROTEST

4. APPROVAL OF AGENDA AS PRESENTED

5. PUBLIC HEARING ON PROPOSED FY 2020 ESTIMATED BUDGET

     A. Resolution 2019-06: Approval of FY 2020 Budget and Certification of Taxes

6. RECEIVING & FILING WRITTEN REPORTS OF OFFICERS

     A. Mayor's Report

     B. City Administrator/Clerk's Report

     C. Police Chief’s Report

7. WRITTEN REPORTS & LETTERS FROM COMMITTEES & BOARDS

     A. Fayette Community Library Board of Trustees Meeting Minutes from January 9, 2019

     B. Fayette Recreation Board Meeting Minutes from February 4, 2019

8. NEW BUSINESS

     A. Discussion and consideration in granting more time for Kalvin Wiley to pay on his utility bill without turning his water off.

     B. Discussion and conditional approval of Partial Pay Estimate Number 5 to Tschiggfrie Excavating for the Sanitary Sewer Repair and CIPP Lining Improvements project 16-137 Division 1 upon receipt of all necessary Davis-Bacon wage documentation by Upper Explorerland Regional Planning Commission

     C. Discussion and approval of Partial Pay Estimate Number 3 to Visu Sewer for the Sanitary Sewer Repair and CIPP Lining Improvements project 16-137 Division 2

     D. Discussion and project acceptance of Division 2 of the Sanitary Sewer Repair and CIPP Lining Improvements project 16-137 completed by Visu-Sewer.

     E. Discussion and approval of Partial Pay Estimate Number 4 - Final to Visu Sewer for the Sanitary Sewer Repair and CIPP Lining Improvements project 16-137 Division 2

     F. Discussion on FY18 City Examination

9. OLD BUSINESS

     A. Discussion and consideration of signing a letter of support or sending a representative to the Fayette County Zoning Board of Adjustment meeting on February 21, 2019 at 1:30PM for the construction of a trap shooting range at the property south of Fayette on Kornhill Road, owned by the Fayette County Solid Waste Commission.

     B. Discussion and consideration of amending the Board of Adjustment code as far as quorum for meetings.

     C. Ordinance 501 – Amending Chapters 88, 92, 99, 106, and 107 to adjust or add rates, fees, deposits, payment plans, and other changes including billing monthly for water, sewer, landfill, recycling and storm water, third and final reading.

10. ADJOURN

AGENDA

REGULAR COUNCIL MEETING

Monday, February 4, 2019

6:00 p.m.   Fayette City Hall

1. ROLL CALL

2. CONSIDERATION OF CONSENT AGENDA ITEMS

     A. Approval of Regular Meeting Minutes 1/21/19                                                                      

     B. Approval of Claims List 1/22/19 - 2/4/19

     C. Receiving of December 2018 Financial Reports

     D. Correspondence

3. RECEIVING & FILING OF ANY COMMUNICATIONS, PETITIONS OR PLEAS OF PROTEST

4. APPROVAL OF AGENDA AS PRESENTED

5. RECEIVING & FILING WRITTEN REPORTS OF OFFICERS

     A. Mayor's Report

     B. City Administrator/Clerk's Report

     C. Police Chief’s Report

6. WRITTEN REPORTS & LETTERS FROM COMMITTEES & BOARDS

     A. Fayette Personnel Committee Meeting Minutes from January 21, 2019

     B. Fayette Finance Committee Meeting Minutes from January 23, 2019

     C. Fayette Finance Committee Meeting Minutes from January 28, 2019

     D. Fayette Finance Committee Meeting Minutes from January 30, 2019 

7. NEW BUSINESS

     A. Blake Gamm, Echo Valley Trap Team Head Coach, discussion and consideration of signing a letter of support to the Fayette County Zoning Board for the construction of a trap shooting range at the property south of Fayette on Kornhill Road, owned by the Fayette County Solid Waste Commission.

     B. Discussion and consideration of amending the Board of Adjustment code to assist with a better quorum for meetings.

     C. Resolution 2019-5 Amending Resolution 2018-14 Authorizing the formation of the Fayette Community Library Memorial Expendable Trust Fund.

     D. Discussion and consideration of compensating Jerry Hildebrand for vacation time lost and extra hours worked while short staffed the second half of 2018.

     E. Discussion and consideration of adopting the final proposed FY 2020 Budget Estimate

     F. Discussion and consideration in directing the City Admin/Clerk to publish the budget estimate and setting a Public Hearing for February 19, 2019, at 6PM in Fayette City Hall on the FY 2020 Budget Estimate

     G. Discussion and approval of authorizing City Administrator/Clerk to sign any documents to continue Full Time City Employee Health Insurance coverage with Wellmark Blue Cross Blue Shield

     H. Discussion and approval of authorizing Full Time City Employees to participate in Dental and Vision Insurance Plans offered by Iowa Municipal Benefits Plan Association through the City at the Employees Expense.

8. OLD BUSINESS

     A. Ordinance 501 – Amending Chapters 88, 92, 99, 106, and 107 to adjust or add rates, fees, deposits, payment plans, and other changes including billing monthly for water, sewer, landfill, recycling and storm water, second reading.

9. ADJOURN

CITY OF FAYETTE

FINANCE COMMITTEE MEETING AGENDA

Wednesday, January 30, 2019

6 p.m.   Fayette City Hall

Discuss FY 2019-2020 Budget including valuations, debt service, TIF, Bonding Capacity, LOST, Bolger Fund, 9 S. Main Street, Health Insurance, Employee Wages, Emergency Management Levy, General Income and the budget for the following departments: Police, Fire, Ambulance, Library, Landfill, Recycling, Yard Waste, Streets, Park Budget, Recreation, Cemetery, Legal, Election, Mayor & Council, Administration, Water, Sewer and Capital Projects

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563.425.4316

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