AGENDA

REGULAR COUNCIL MEETING

Monday, March 18, 2019

6:00 p.m.   Fayette City Hall

1. ROLL CALL

2. CONSIDERATION OF CONSENT AGENDA ITEMS

     A. Approval of Regular Meeting Minutes 3/4/19                                                            

     B. Approval of Claims List 3/5/19 - 3/18/19  

3. RECEIVING & FILING OF ANY COMMUNICATIONS, PETITIONS OR PLEAS OF PROTEST

4. APPROVAL OF AGENDA AS PRESENTED

5. RECEIVING & FILING WRITTEN REPORTS OF OFFICERS

     A. Mayor's Report

     B. City Administrator/Clerk's Report

     C. Police Chief’s Report

6. WRITTEN REPORTS & LETTERS FROM COMMITTEES & BOARDS

     A. Fayette Community Library Board of Trustees Meeting Minutes from 2/13/2019 & Librarians Report

     B. Fayette Recreation Board Meeting Minutes from 3/4/2019

7. NEW BUSINESS

     A. Kane and Linnie Magnuson, 308 Volga Street, discussion and consideration to forgive some of the sewer charges for 310 Mechanic Street due to a water leak that did not go down into the city sewer.

     B. Discussion and consideration of granting the Fayette Watermelon Days committee permission to use city right-of-way in the 100 block of East Water Street near the cardboard recycling container to have a bottle and can drive fundraiser on 3/30/19 from 10AM to Noon.

     C. Discussion and consideration of having a National Night Out in Fayette and asking for sponsorships.

     D. Discussion on the Iowa DNR Fayette Water Supply Sanitary Survey.

8. OLD BUSINESS

     A. Ordinance 502 – Amending Chapter 27 by change the number of Board of Adjustment members, second reading.

9. ADJOURN  

AGENDA

REGULAR COUNCIL MEETING

Monday, March 4, 2019

6:00 p.m.   Fayette City Hall

1.  ROLL CALL

2.  CONSIDERATION OF CONSENT AGENDA ITEMS

     A. Approval of Regular Meeting Minutes 2/19/19                                                                      

     B. Approval of Claims List 2/20/19 - 3/4/19

     C. Receiving of January 2019 Financial Reports

     D. Approval to renew the Class B Beer Permit with the Class C Native Wine Permit (On-Premise Native Wine) and Sunday Sales for Boarders Inn & Suites

3.  RECEIVING & FILING OF ANY COMMUNICATIONS, PETITIONS OR PLEAS OF PROTEST

4.  APPROVAL OF AGENDA AS PRESENTED

5.  RECEIVING & FILING WRITTEN REPORTS OF OFFICERS

     A. Mayor's Report –

          1. Appoint Linnie Magnuson to the Fayette Fire Department

          2. Appoint Hunter Underwood to the Fayette Fire Department

          3. City Administrator/Clerk's Report

          4. Police Chief’s Report

6.  WRITTEN REPORTS & LETTERS FROM COMMITTEES & BOARDS

7.  NEW BUSINESS

     A. Resolution 2019-7 Amending Resolution 2015-10 Adopting and fixing fees for city services and permits, decreasing the cost of the city utility deposit from $225 to $150, increasing the fee for a water meter by $100 to $245, increasing street excavation by $1 per square foot, and increasing amount to turn water on and off.

     B. Discussion and consideration of changing city council terms from two-year terms to four-year staggered terms to begin January 1st, 2021.

8.  OLD BUSINESS

     A. Ordinance 502 – Amending Chapter 27 by change the number of Board of Adjustment members, first reading.

9.  ADJOURN

AGENDA

REGULAR COUNCIL MEETING

Tuesday, February 19, 2019

6:00 p.m.   Fayette City Hall

1. ROLL CALL

2. CONSIDERATION OF CONSENT AGENDA ITEMS

     A. Approval of Regular Meeting Minutes 2/4/19   

     B. Approval of Claims List 2/5/19 - 2/19/19

     C. Receiving of December 2018 Financial Fund Report                                                                                           

3. RECEIVING & FILING OF ANY COMMUNICATIONS, PETITIONS OR PLEAS OF PROTEST

4. APPROVAL OF AGENDA AS PRESENTED

5. PUBLIC HEARING ON PROPOSED FY 2020 ESTIMATED BUDGET

     A. Resolution 2019-06: Approval of FY 2020 Budget and Certification of Taxes

6. RECEIVING & FILING WRITTEN REPORTS OF OFFICERS

     A. Mayor's Report

     B. City Administrator/Clerk's Report

     C. Police Chief’s Report

7. WRITTEN REPORTS & LETTERS FROM COMMITTEES & BOARDS

     A. Fayette Community Library Board of Trustees Meeting Minutes from January 9, 2019

     B. Fayette Recreation Board Meeting Minutes from February 4, 2019

8. NEW BUSINESS

     A. Discussion and consideration in granting more time for Kalvin Wiley to pay on his utility bill without turning his water off.

     B. Discussion and conditional approval of Partial Pay Estimate Number 5 to Tschiggfrie Excavating for the Sanitary Sewer Repair and CIPP Lining Improvements project 16-137 Division 1 upon receipt of all necessary Davis-Bacon wage documentation by Upper Explorerland Regional Planning Commission

     C. Discussion and approval of Partial Pay Estimate Number 3 to Visu Sewer for the Sanitary Sewer Repair and CIPP Lining Improvements project 16-137 Division 2

     D. Discussion and project acceptance of Division 2 of the Sanitary Sewer Repair and CIPP Lining Improvements project 16-137 completed by Visu-Sewer.

     E. Discussion and approval of Partial Pay Estimate Number 4 - Final to Visu Sewer for the Sanitary Sewer Repair and CIPP Lining Improvements project 16-137 Division 2

     F. Discussion on FY18 City Examination

9. OLD BUSINESS

     A. Discussion and consideration of signing a letter of support or sending a representative to the Fayette County Zoning Board of Adjustment meeting on February 21, 2019 at 1:30PM for the construction of a trap shooting range at the property south of Fayette on Kornhill Road, owned by the Fayette County Solid Waste Commission.

     B. Discussion and consideration of amending the Board of Adjustment code as far as quorum for meetings.

     C. Ordinance 501 – Amending Chapters 88, 92, 99, 106, and 107 to adjust or add rates, fees, deposits, payment plans, and other changes including billing monthly for water, sewer, landfill, recycling and storm water, third and final reading.

10. ADJOURN

AGENDA

REGULAR COUNCIL MEETING

Monday, February 4, 2019

6:00 p.m.   Fayette City Hall

1. ROLL CALL

2. CONSIDERATION OF CONSENT AGENDA ITEMS

     A. Approval of Regular Meeting Minutes 1/21/19                                                                      

     B. Approval of Claims List 1/22/19 - 2/4/19

     C. Receiving of December 2018 Financial Reports

     D. Correspondence

3. RECEIVING & FILING OF ANY COMMUNICATIONS, PETITIONS OR PLEAS OF PROTEST

4. APPROVAL OF AGENDA AS PRESENTED

5. RECEIVING & FILING WRITTEN REPORTS OF OFFICERS

     A. Mayor's Report

     B. City Administrator/Clerk's Report

     C. Police Chief’s Report

6. WRITTEN REPORTS & LETTERS FROM COMMITTEES & BOARDS

     A. Fayette Personnel Committee Meeting Minutes from January 21, 2019

     B. Fayette Finance Committee Meeting Minutes from January 23, 2019

     C. Fayette Finance Committee Meeting Minutes from January 28, 2019

     D. Fayette Finance Committee Meeting Minutes from January 30, 2019 

7. NEW BUSINESS

     A. Blake Gamm, Echo Valley Trap Team Head Coach, discussion and consideration of signing a letter of support to the Fayette County Zoning Board for the construction of a trap shooting range at the property south of Fayette on Kornhill Road, owned by the Fayette County Solid Waste Commission.

     B. Discussion and consideration of amending the Board of Adjustment code to assist with a better quorum for meetings.

     C. Resolution 2019-5 Amending Resolution 2018-14 Authorizing the formation of the Fayette Community Library Memorial Expendable Trust Fund.

     D. Discussion and consideration of compensating Jerry Hildebrand for vacation time lost and extra hours worked while short staffed the second half of 2018.

     E. Discussion and consideration of adopting the final proposed FY 2020 Budget Estimate

     F. Discussion and consideration in directing the City Admin/Clerk to publish the budget estimate and setting a Public Hearing for February 19, 2019, at 6PM in Fayette City Hall on the FY 2020 Budget Estimate

     G. Discussion and approval of authorizing City Administrator/Clerk to sign any documents to continue Full Time City Employee Health Insurance coverage with Wellmark Blue Cross Blue Shield

     H. Discussion and approval of authorizing Full Time City Employees to participate in Dental and Vision Insurance Plans offered by Iowa Municipal Benefits Plan Association through the City at the Employees Expense.

8. OLD BUSINESS

     A. Ordinance 501 – Amending Chapters 88, 92, 99, 106, and 107 to adjust or add rates, fees, deposits, payment plans, and other changes including billing monthly for water, sewer, landfill, recycling and storm water, second reading.

9. ADJOURN

CITY OF FAYETTE

FINANCE COMMITTEE MEETING AGENDA

Wednesday, January 30, 2019

6 p.m.   Fayette City Hall

Discuss FY 2019-2020 Budget including valuations, debt service, TIF, Bonding Capacity, LOST, Bolger Fund, 9 S. Main Street, Health Insurance, Employee Wages, Emergency Management Levy, General Income and the budget for the following departments: Police, Fire, Ambulance, Library, Landfill, Recycling, Yard Waste, Streets, Park Budget, Recreation, Cemetery, Legal, Election, Mayor & Council, Administration, Water, Sewer and Capital Projects

CITY OF FAYETTE

FINANCE COMMITTEE MEETING AGENDA

Monday, January 28, 2019

6 p.m.   Fayette City Hall

Discuss FY 2019-2020 Budget including valuations, debt service, TIF, Bonding Capacity, LOST, Bolger Fund, 9 S. Main Street, Health Insurance, Employee Wages, Emergency Management Levy, General Income and the budget for the following departments: Police, Fire, Ambulance, Library, Landfill, Recycling, Yard Waste, Streets, Park Budget, Recreation, Cemetery, Legal, Election, Mayor & Council, Administration, Water, Sewer and Capital Projects

CITY OF FAYETTE

FINANCE COMMITTEE MEETING AGENDA

Wednesday, January 23, 2019

6 p.m.   Fayette City Hall

Discuss FY 2019-2020 Budget including valuations, debt service, TIF, Bonding Capacity, LOST, Bolger Fund, 9 S. Main Street, Health Insurance, Employee Wages, Emergency Management Levy, General Income and the budget for the following departments: Police, Fire, Ambulance, Library, Landfill, Recycling, Yard Waste, Streets, Park Budget, Recreation, Cemetery, Legal, Election, Mayor & Council, Administration, Water, Sewer and Capital Projects

AGENDA

REGULAR COUNCIL MEETING

Monday, January 21, 2019

6:00 p.m.   Fayette City Hall

1. ROLL CALL

2. CONSIDERATION OF CONSENT AGENDA ITEMS

     A. Approval of Regular Meeting Minutes 1/7/19                                                                   

     B. Approval of Claims List 1/8/19 - 1/21/19 

3. RECEIVING & FILING OF ANY COMMUNICATIONS, PETITIONS OR PLEAS OF PROTEST

4. APPROVAL OF AGENDA AS PRESENTED

5. RECEIVING & FILING WRITTEN REPORTS OF OFFICERS

     A. Mayor's Report – Appoint James Tenney to the Fayette Community Library Board of Trustees

     B. City Administrator/Clerk's Report

     C. Police Chief’s Report

6. WRITTEN REPORTS & LETTERS FROM COMMITTEES & BOARDS

     A. Fayette Community Library Board of Trustees Meeting Minutes from December 12, 2018

     B. Fayette Board of Adjustment Meeting Minutes from January 10, 2019

7. NEW BUSINESS

     A. Fayette County Ag Society - Discussion and consideration for donation to the Fayette County Fair 2019

     B. Resolution 2019-3 Adopting a Seatbelt Policy and Distracted Driver Policy as part of the General Safety Manual for City Employees and Volunteer Fire and Ambulance Personnel

     C. Resolution 2019-4 Adopting a Confined Space Policy as part of the General Safety Manual for City Employees and Volunteer Fire and Ambulance Personnel

     D. Discussion and approval of Contract Change Order Number 3 for the Sanitary Sewer Repair and CIPP Lining Improvements project 16-137 Division 1

     E. Discussion and approval of Contract Change Order Number 1 for the Sanitary Sewer Repair and CIPP Lining Improvements project 16-137 Division 2

     F. Discussion and conditional approval of Partial Pay Estimate Number 4 to Tschiggfrie Excavating for the Sanitary Sewer Repair and CIPP Lining Improvements project 16-137 Division 1 upon receipt of all necessary Davis-Bacon wage documentation by Upper Explorerland Regional Planning Commission

     G. Discussion and approval of Partial Pay Estimate Number 2 to Visu Sewer for the Sanitary Sewer Repair and CIPP Lining Improvements project 16-137 Division 2

     H. Discussion and approval of the Change of Scope for Fehr Graham due to the additional engineering services for the Sanitary Sewer Repair and CIPP Lining Improvements

8. OLD BUSINESS

     A. Discussion with Jeremy Mueller about possible housing development(s) and incentives.

     B. Ordinance 501 – Amending Chapters 88, 92, 99, 106, and 107 to adjust or add rates, fees, deposits, payment plans, and other changes including billing monthly for water, sewer, landfill, recycling and storm water, first reading.

9. ADJOURN

 

AGENDA

CITY OF FAYETTE

COUNCIL PERSONNEL MEETING

Monday, January 21, 2019

7 p.m. (or immediately following the Regular Council Meeting that starts at 6 p.m.)

Fayette City Hall

  1. Discussion and recommendation of adjusting Jerry Hildebrand’s Vacation and/or Personal Time
  2. Discussion and recommendation for Employee Salary Increases for FY2020

AGENDA

REGULAR COUNCIL MEETING

Monday, January 7, 2019

6:00 p.m.   Fayette City Hall

1. ROLL CALL

2. CONSIDERATION OF CONSENT AGENDA ITEMS

     A. Approval of Regular Meeting Minutes 12/17/18                                                                    

     B. Approval of Claims List 12/18/18 - 1/7/19

     C. Receiving of October 2018 and November 2018 Financial Reports

3. RECEIVING & FILING OF ANY COMMUNICATIONS, PETITIONS OR PLEAS OF PROTEST

4. APPROVAL OF AGENDA AS PRESENTED

5. PUBLIC HEARING ON THE PROPOSED AUTHORIZATION OF A LOAN AND DISBURSEMENT AGREEMENT AND THE ISSUANCE OF NOTES TO EVIDENCE THE OBLIGATION OF THE CITY THEREUNDER NOT TO EXCEED $130,000 SEWER REVENUE CAPITAL LOAN NOTES, AND THE PUBLIC HEARING ON THE AUTHORIZATION AND ISSUANCE THEREOF.

     A. Resolution 2019-1 Instituting proceedings to take additional action for the Authorization of a Loan and Disbursement Agreement and the Issuance of Not to Exceed $130,000 Sewer Revenue Capital Loan Notes.

6. RECEIVING & FILING WRITTEN REPORTS OF OFFICERS

     A. Mayor's Report –

          a. Appoint Paul Skrade (1 year, until 12/31/2019) to the Fayette Tree Board

     B. City Administrator/Clerk's Report

     C. Police Chief’s Report

7. WRITTEN REPORTS & LETTERS FROM COMMITTEES & BOARDS

     A. Fayette Ambulance Service Meeting Minutes from December 5, 2018

8. NEW BUSINESS

     A. Resolution 2019-2 City of Fayette Procurement Policy to comply with Federal Regulations

     B. Discussion and approval of the City of Fayette providing financial assistance to improvements to the Upper Iowa University Rec Center and Swimming Pool in exchange for membership discounts for City of Fayette residents and employees.

     C. Discussion and consideration of Ordinance # changing water, sewer, yard waste, landfill, recycling, storm water rates, late fees, capital infrastructure/administration fees, and change to monthly billing.

9. OLD BUSINESS

     A. Discussion and consideration about housing developments and incentives

10.  ADJOURN 

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