REGULAR COUNCIL MEETING AGENDA

Tuesday, January 2nd, 2023, at 6:00 p.m.

Fayette Community Library in Community Room (104 W. State Street, backdoor)

1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
4. CONSIDERATION OF CONSENT AGENDA ITEMS
   1. Approval of Regular Meeting Minutes 12/18/23
   2. Approval of Claims List 12/16/23 - 12/29/23
5. CITIZEN COMMENTS
6. APPROVAL OF THE AGENDA
7. RECEIVING REPORTS OF OFFICERS
   1. Mayor
      1. Appointment of Fire Chief and Ambulance Service Director
   2. City Administrator
   3. Fayette Police Chief
   4. Public Works Director
   5. City Attorney
   6. Other Department Supervisors, Crew Chiefs or Board Chairs
8. OLD OR UNFINISHED BUSINESS
9. WRITTEN REPORTS FROM COUNCIL STANDING COMMITTEES
10. WRITTEN REPORTS FROM SPECIAL (AD HOC) COMMITTEES
    1. Fayette Safety Committee meeting minutes from 12/20/23
11. NEW BUSINESS
    1. Discussion and consideration of Mayor Pro-Tempore and Committee appointments
    2. Resolution 2024-01 Establishing Public Work Employee Salaries and Wages
    3. Discussion and consideration of reaching out to Human Resources firm to assist city with HR related concerns.
    4. Discussion and consideration of changing deadline for council meeting agenda items
    5. Discussion and consideration to approve payment to Blazek Corporation in the amount of $14,650.00 for work completed at the Fayette WWTP.
12. ADJOURNMENT

REGULAR COUNCIL MEETING AGENDA

Monday, December 18th, 2023, at 6:00 p.m.

Fayette Community Library in Community Room (104 W. State Street, backdoor)

1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
4. CONSIDERATION OF CONSENT AGENDA ITEMS
   1. Approval of Regular Meeting Minutes 12/04/23
   2. Approval of Claims List 12/02/23 - 12/15/23
   3. Accepting Financial Reports from July, Aug, Sept, Oct., and Nov. 2023
5. CITIZEN COMMENTS
6. APPROVAL OF THE AGENDA
7. RECEIVING REPORTS OF OFFICERS
   1. Mayor
   2. City Administrator
   3. Fayette Police Chief
   4. Public Works Director
   5. City Attorney
   6. Other Department Supervisors, Crew Chiefs or Board Chairs
8. OLD OR UNFINISHED BUSINESS
   1. Discussion and Consideration in Fayette Ambulance Service to hire Brandon Johnson as a volunteer.
   2. Discussion and consideration of Resolution 2023-55 Resolution Establishing City Employee Salaries and Wages
9. WRITTEN REPORTS FROM COUNCIL STANDING COMMITTEES
   1. Meeting Minutes from 12-05-2023 Fayette Fire Department Meeting
   2. Meeting Minutes from 12-08-2023 Public Works Committee Meeting
10. WRITTEN REPORTS FROM SPECIAL (AD HOC) COMMITTEES
11. NEW BUSINESS
    1. ORDINANCE 519 — First reading of amending Chapter 69.08 No Parking Zones.
    2. Discussion and consideration of Resolution 2023-56 Establishing City Fee Schedule for Services
    3. Discussion and consideration for approval of Pay Estimate 5 final payment for HWY 150/N. Main St. project.
12. ADJOURNMENT

REGULAR COUNCIL MEETING AGENDA

Monday, December 4th, 2023, at 6:00 p.m.

Fayette Community Library in Community Room (104 W. State Street, backdoor)

1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
4. CONSIDERATION OF CONSENT AGENDA ITEMS
   1. Approval of Regular Meeting Minutes 11/20/23
   2. Approval of Special Meeting Minutes 11/29/23
   3. Approval of Claims List 11/18/23 - 12/01/23
   4. Accepting Annual Street Financial Report
5. CITIZEN COMMENTS
6. APPROVAL OF THE AGENDA
7. RECEIVING REPORTS OF OFFICERS
   1. Mayor
   2. City Administrator
   3. Fayette Police Chief
   4. Public Works Director
   5. City Attorney
   6. Other Department Supervisors, Crew Chiefs or Board Chairs
8. OLD OR UNFINISHED BUSINESS
   1. Resolution 2023-54 Resolution Agreement with the Hackley Homes & Communities, LLC, Development Agreement.

1. WRITTEN REPORTS FROM COUNCIL STANDING COMMITTEES
2. WRITTEN REPORTS FROM SPECIAL (AD HOC) COMMITTEES
3. NEW BUSINESS
   1. Discussion with Brian Vanous about zoning/planning of old Fayette elementary school
   2. Discussion and consideration to approve Oath of Office for Fire Chief and Ambulance Chief
   3. Discussion and consideration to approve city employee health insurance renewal.
   4. Discussion and consideration of Resolution 2023-55 Resolution Establishing City Employee Salaries and Wages
4. ADJOURNMENT

CITY OF FAYETTE SPECIAL COUNCIL MEETING AGENDA

Wednesday, November 29, 2023, at 6:00 p.m.

Fayette City Hall (11 S. Main Street)

1. ROLL CALL
2. APPROVAL OF AGENDA AS PRESENTED
3. NEW BUSINESS
   1. City approval of Downtown Lounge Inc. Liquor License
4. ADJOURN

REGULAR COUNCIL MEETING AGENDA

Monday, November 20, 2023, at 6:00 p.m.

Fayette Community Library in Community Room (104 W. State Street, backdoor)

1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
4. CONSIDERATION OF CONSENT AGENDA ITEMS
5. Approval of Regular Meeting Minutes 11/06/23
6. Approval of Claims List 11/4/23 - 11/17/23
7. Accepting Annual Financial Report
8. CITIZEN COMMENTS
9. APPROVAL OF THE AGENDA
10. RECEIVING REPORTS OF OFFICERS
11. Mayor
12. City Administrator
13. Fayette Police Chief
14. Public Works Director
15. City Attorney
16. Other Department Supervisors, Crew Chiefs or Board Chairs
17. OLD OR UNFINISHED BUSINESS
    1. Resolution 2023-53 Establishing Police Department Salaries and Wages
    2. Resolution 2023-54 Resolution Agreement with the Hackley Homes & Communities, LLC, Development Agreement.
    3. Discussion and consideration of funding amount to NE IA Community Action for FY 24.
18. WRITTEN REPORTS FROM COUNCIL STANDING COMMITTEES
19. WRITTEN REPORTS FROM SPECIAL (AD HOC) COMMITTEES
    1. Accepting Meeting Minutes from October 18^th and November 15^th Fayette Safety Committee Meetings
20. NEW BUSINESS
    1. Discussion and consideration for Fayette Police Department to donate inventory to Fayette Fire Department.
    2. Discussion and Consideration in Fayette Ambulance Service to hire Brandon Johnson as a volunteer.
    3. Discussion and consideration in allowing Public Works Director to rollover accrued vacation time.
21. ADJOURNMENT

REGULAR COUNCIL MEETING AGENDA

Monday, November 6, 2023, at 6:00 p.m.

Fayette Community Library in Community Room (104 W. State Street, backdoor)

1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
4. CONSIDERATION OF CONSENT AGENDA ITEMS
5. Approval of Regular Meeting Minutes 10/16/23
6. Approval of Claims List 10/14/23 - 11/3/23
7. Acceptance of resignation of Dylan Larson
8. CITIZEN COMMENTS
9. APPROVAL OF THE AGENDA
10. RECEIVING REPORTS OF OFFICERS
11. Mayor
    1. Letters from citizens
12. City Administrator
13. Fayette Police Chief
14. Public Works Director
15. City Attorney
16. Other Department Supervisors, Crew Chiefs or Board Chairs
17. OLD OR UNFINISHED BUSINESS
    1. Reconsideration request from Hackley Homes & Communities LLC to increase total Benchmark Grant amount.
    2. Public hearing authorizing a loan and disbursement agreement and the issuance of not to exceed $65,000 for a Police 2024 Chevrolet Silverado 1500.
    3. Discussion and consideration regarding Fayette Police Department annual wages and salaries.
18. WRITTEN REPORTS FROM COUNCIL STANDING COMMITTEES
    1. Acceptance of Personnel Committee Minutes 10/23/23
19. WRITTEN REPORTS FROM SPECIAL (AD HOC) COMMITTEES
20. NEW BUSINESS
    1. Discussion and consideration for Fayette Chamber to put up holiday decorations/lights on streetlamps on S Main Street.
    2. Discussion and consideration to coordinate with Fayette Chamber on upcoming goals.
    3. Resolution 2023-51 – Resolution authorizing a loan and disbursement agreement and the issuance of not to exceed $65,000 for a Police 2024 Chevrolet Silverado 1500.
    4. Discussion and consideration for approval for Fayette Police Department to use savings to outfit 2024 Chevrolet Silverado Truck in the amount not to exceed $35,000.
    5. Resolution 2023-52 – Resolution regarding change in residency requirements for the public works and police department.
    6. Discussion and consideration in hiring Hawkeye Farm Services to grind 35 stumps in the amount of $1750.00.
    7. Discussion and consideration to submit payment to Northeast Iowa Community Action for 2024 Funding for Services in the amount of $1,256.00.
    8. Discussion and consideration in approval of Change Order #3 for the North Main Street Improvements project in the amount of -$11,798.20.
    9. Discussion and approval of Partial Pay Estimate Number 4 to Wicks Construction, Inc. for N. Main Street Improvements in the amount of $21,120.24.
21. ADJOURNMENT

REGULAR COUNCIL MEETING AGENDA

Monday, October 16, 2023, at 6:00 p.m.

Fayette Community Library in Community Room (104 W. State Street, backdoor)

1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
4. CONSIDERATION OF CONSENT AGENDA ITEMS
   1. Approval of Regular Meeting Minutes 10/2/23
   2. Approval of Claims List 9/30/23 - 10/13/23
5. CITIZEN COMMENTS
6. APPROVAL OF THE AGENDA
7. RECEIVING REPORTS OF OFFICERS
   1. Mayor
   2. City Administrator
   3. Fayette Police Chief
   4. Public Works Director
   5. City Attorney
   6. Other Department Supervisors, Crew Chiefs or Board Chairs
8. OLD OR UNFINISHED BUSINESS
   1. Reconsideration request from Hackley Homes & Communities LLC to increase total Benchmark Grant amount.
9. WRITTEN REPORTS FROM COUNCIL STANDING COMMITTEES
   1. Accepting Personnel Committee Minutes 10/11/23
10. WRITTEN REPORTS FROM SPECIAL (AD HOC) COMMITTEES
11. NEW BUSINESS
    1. Discussion and consideration in closing most of the 100 block of S. Main Street for UIU Fall festival with music, food vendors and more from 3PM until 7pm on October 21, 2023.
    2. Discussion and consideration to approve payment for the Downtown & Neighborhood Revitalization Program to Lois and Rick Shurtleff in the amount of $4750.00.
    3. Discussion and consideration for Blazek Corporation to do work at Fayette wastewater treatment facility in the amount of $15,150.
    4. Resolution 2023-48 – Resolution to approve the Health Insurance Handbook
    5. Resolution 2023-49 – Resolution to approve the Personnel Policy to include updates to Section 5.1 Health Insurance
    6. Resolution 2023-50 – Resolution fixing public hearing date for authorization of a loan and disbursement agreement and issuance of not to exceed $65,000 for a Police 2024 Chevrolet Silverado 1500 Truck and providing for publication of notice.
    7. Discussion and consideration regarding Fayette Police Department annual wages and salaries.
    8. Discussion and consideration in filling vacant council seat.
    9. Discussion and consideration in having city wide trick or treating on Tuesday, October 31 from 5PM to 7PM.
12. ADJOURNMENT

REGULAR COUNCIL MEETING AGENDA

Monday, October 2, 2023, at 6:00 p.m.

Fayette Community Library in Community Room (104 W. State Street, backdoor)

1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
4. CONSIDERATION OF CONSENT AGENDA ITEMS
   1. Approval of Regular Meeting Minutes 9/18/23
   2. Approval of Claims List 9/16/23 - 9/29/23
   3. Receiving June 2023 Financial Reports
   4. Accepting resignation of council member Amy Tucker
5. CITIZEN COMMENTS
6. APPROVAL OF THE AGENDA
7. RECEIVING REPORTS OF OFFICERS
   1. Mayor
   2. City Administrator
   3. Fayette Police Chief
   4. Public Works Director
   5. City Attorney
   6. Other Department Supervisors, Crew Chiefs or Board Chairs
8. OLD OR UNFINISHED BUSINESS
9. WRITTEN REPORTS FROM COUNCIL STANDING COMMITTEES
   1. Receiving Personnel Committee Meeting Minutes 9/25/23
10. WRITTEN REPORTS FROM SPECIAL (AD HOC) COMMITTEES
    1. Receiving Fayette County Economic Development and Tourism Director’s Quarterly Report July – September 2023
11. NEW BUSINESS
    1. Discussion and consideration for improvements Freedom Rock area in Fayette
    2. Discussion and consideration for reconsideration request to increase total Benchmark Grant amount for agreement with Hackley Homes & Communities LLC
    3. Discussion and consideration in approval for the police department to use savings funds to purchase from Access Systems new workstations in the amount of $9,766.16.
    4. Discussion and consideration to move forward with the purchase of a new police vehicle with Specialty Vehicle Source in the amount of $55,618.
    5. Discussion and consideration to hire Heartland Asphalt, Inc. for work on S Main St from Jay St to 7^th St at the amount of $47,690.90.
    6. Discussion and approval of Partial Pay Estimate Number 3 to Wicks Construction, Inc. for N. Main Street Improvements project in the amount of $387,575.09.
    7. Discussion and consideration in approval of Change Order #2 for the N. Main Street Improvements project in the amount of -$720.00.
12. ADJOURNMENT