CITY OF FAYETTE

FINANCE COMMITTEE MEETING AGENDA

Thursday, February 2, 2023, at 6:00 p.m.

Fayette Community Library (104 W. State St.) in the Community Room (use back door)

  1. Discussion and recommendations for the fiscal year (FY) 2023-2024 Budget including valuations, debt service, TIF, Bonding Capacity, LOST, Bolger Fund, 9 S. Main Street, Health Insurance, Employee Wages, Emergency Management Levy, General Income and the budget for the following departments: Police, Fire, Ambulance, Library, Landfill, Recycling, Yard Waste, Streets, Park Budget, Recreation, Cemetery, Legal, Election, Mayor & Council, Administration, Water, Sewer and Capital Projects

CITY OF FAYETTE SPECIAL COUNCIL MEETING AGENDA

Monday, January 30, 2023, at 6:00 p.m.

Fayette Community Library in Community Room (104 W. State Street, backdoor)

1. ROLL CALL

2. APPROVAL OF AGENDA AS PRESENTED

3. NEW BUSINESS

    A. Closed Session pursuant to Iowa Code Section 21.5(1)(c) to discuss strategy with counsel in matters that are presently in litigation or where litigation is imminent where its disclosure would be likely to prejudice or disadvantage the position of the governmental body in that litigation

    B. Action following closed session

4. ADJOURN

 

 

CITY OF FAYETTE COUNCIL FINANCE MEETING AGENDA

Monday, January 30, 2023, 7:00 p.m. or following the Special Council Meeting scheduled for 6:00 p.m.

Fayette Community Library in Community Room (104 W. State Street, backdoor)

1. Discussion and recommendations for the fiscal year (FY) 2023-2024 Budget including valuations, debt service, TIF, Bonding Capacity, LOST, Bolger Fund, 9 S. Main Street, Health Insurance, Employee Wages, Emergency Management Levy, General Income and the budget for the following departments: Police, Fire, Ambulance, Library, Landfill, Recycling, Yard Waste, Streets, Park Budget, Recreation, Cemetery, Legal, Election, Mayor & Council, Administration, Water, Sewer and Capital Projects

CITY OF FAYETTE COUNCIL PERSONNEL MEETING AGENDA

Thursday, January 26, 2023, 6:00 p.m.

Fayette Community Library in Community Room (104 W. State Street, backdoor)

  1. Discussion and recommendation for Employee salary increases and Employee benefits
  2. Discussion and consideration in updating Public Works employees’ job descriptions
  3. Discussion and consideration in updating and adding policies to the Personnel Policy

AGENDA

REGULAR COUNCIL MEETING

Monday, January 16, 2023, at 6:00 p.m.

Fayette Community Library in Community Room (104 W. State Street, backdoor)

1. CALL TO ORDER

2. PLEDGE OF ALLEGIANCE

3. ROLL CALL

4. CONSIDERATION OF CONSENT AGENDA ITEMS

     A. Approval of Regular Meeting Minutes 1/3/23

     B. Approval of Claims List 12/31/22 - 1/13/23

5. CITIZEN COMMENTS

6. APPROVAL OF THE AGENDA

7. RECEIVING REPORTS OF OFFICERS

     A. Mayor

          1. Appoint Fayette Fire Chief for 2023

          2. Appoint Patrick Doran to the Fayette Parks and Recreation Board for a 3-year term ending 2/1/2026

     B. City Administrator

     C. Fayette Police Chief

     D. Public Works Director

     E. City Attorney

     F. Other Department Supervisors, Crew Chiefs or Board Chairs

8. OLD OR UNFINISHED BUSINESS

     A. Ordinance 516 – Second reading of amending Chapter 55, Animal Protection and Control, Section 16

9. WRITTEN REPORTS FROM COUNCIL STANDING COMMITTEES

10. WRITTEN REPORTS FROM SPECIAL (AD HOC) COMMITTEES

     A. Fayette Ambulance Service meeting minutes from 11/2/22

     B. Fayette Ambulance Service meeting minutes from 12/6/22

     C. Fayette Fire Department meeting minutes from 1/3/23

11. NEW BUSINESS

     A. Resolution 2023-04 – Resolution accepting and adopting the updated Fayette Fire Department’s Constitution and By-Laws

     B. Discussion and consideration in approving to seek bids for demolition of the two condemned properties

     C. Discussion and consideration in applying for the Iowa Economic Development Rural Boost Program

     D. Discussion and consideration in setting the letting date for February 16, 2023, for the North Main Street Reconstruction Project

12. ADJOURNMENT

AGENDA

REGULAR COUNCIL MEETING

Tuesday, January 3, 2023, at 6:00 p.m.

Fayette Community Library in Community Room (104 W. State Street, backdoor)

1. CALL TO ORDER

2. PLEDGE OF ALLEGIANCE

3. ROLL CALL

4. CONSIDERATION OF CONSENT AGENDA ITEMS

     A. Approval of Regular Meeting Minutes 12/19/22

     B. Approval of Claims List 12/17/22 - 12/30/22

     C. July 2022 Financial Reports

     D. August 2022 Financial Reports

5. CITIZEN COMMENTS

6. APPROVAL OF THE AGENDA

7. RECEIVING REPORTS OF OFFICERS

     A. Mayor

          1. Legal action regarding condemnations

          2. Recommend appointing the standing committees (Finance, Personnel, Public Safety, Streets & Sidewalks & Economic Development), Mayor Pro-Tem, Fayette County Emergency Management Representatives, and the Fayette County E-911 Board Representatives

          3. Appoint Fayette Fire Chief for 2023

     B. City Administrator

     C. Fayette Police Chief

     D. Public Works Director

     E. City Attorney

     F. Other Department Supervisors, Crew Chiefs or Board Chairs

8. OLD OR UNFINISHED BUSINESS

     A. Discussion and consideration on completing the multi-use recreation trail to Volga Recreation Area

     B. Discussion and consideration in accepting the third amendment to real estate lease agreement with the cell tower site

9. WRITTEN REPORTS FROM COUNCIL STANDING COMMITTEES

10. WRITTEN REPORTS FROM SPECIAL (AD HOC) COMMITTEES

     A. Fayette Fire Department Minutes from 12/6/2022

11. NEW BUSINESS

     A. Discussion and consideration in purchasing a 2023 Ford F-750 142” WB – 72” CA Snowplow and Sander in the amount of $150,670 to $157,360

     B. Ordinance 516 – First reading of amending Chapter 55, Animal Protection and Control, Sections 16, 17 and 18

     C. Resolution 2023-01 – Resolution supporting naming the stretch of Highway 150 from West to Vinton “Sergeant Jim Smith Memorial Highway”

     D. Resolution 2023-02 – Resolution adopting the new home and new commercial construction incentive program from January 1, 2023, through December 31, 2023

     E. Resolution 2023-03 – Resolution adopting a commercial business marketing incentive from January 1, 2023, through December 31, 2023

12. ADJOURNMENT

AGENDA

REGULAR COUNCIL MEETING

Monday, December 19, 2022, at 6:00 p.m.

Fayette Community Library in Community Room (104 W. State Street, backdoor)

1. CALL TO ORDER

2. PLEDGE OF ALLEGIANCE

3. ROLL CALL

4. CONSIDERATION OF CONSENT AGENDA ITEMS

     A. Approval of Regular Meeting Minutes 12/5/22

     B. Approval of Claims List 12/3/22 - 12/17/22

     C. Approval of Iowa Retail Permit Application for Cigarette/Tobacco/Nicotine/Vapor for The Pumper

5. CITIZEN COMMENTS

6. APPROVAL OF THE AGENDA

7. RECEIVING REPORTS OF OFFICERS

     A. Mayor

     B. City Administrator

     C. Fayette Police Chief

     D. Public Works Director

     E. City Attorney

     F. Other Department Supervisors, Crew Chiefs or Board Chairs

8. OLD OR UNFINISHED BUSINESS

     A. Resolution 2022-46 – Adopting a contract for services between the city of Fayette, Iowa and Upper Explorerland Regional Planning Commission requesting assistance in administering the city of Fayette’s Revolving Loan Fund

9. WRITTEN REPORTS FROM COUNCIL STANDING COMMITTEES

10. WRITTEN REPORTS FROM SPECIAL (AD HOC) COMMITTEES

     A. Fayette Community Library Board of Trustees meeting minutes from 8/10/22

     B. Fayette Community Library Board of Trustees meeting minutes from 9/14/22

     C. Fayette Community Library Board of Trustees meeting minutes from 10/12/22

     D. Fayette Community Library Board of Trustees meeting minutes from 11/9/22

11. NEW BUSINESS

     A. Resolution 2022-47 – Updating Resolution Number 2005-13 setting spending limits for city employees for budgeted and non-budgeted items

12. ADJOURNMENT

NOTICE

A Quorum of the City Council may be attending the North Fayette Valley Board of Education community members presentation & questions on the future use of the Fayette Elementary School on December 7, 2022, at 6:30PM at the Fayette Elementary School, 200 Volga Street, Fayette, Iowa.

No city business will be discussed, or action taken.

AGENDA

REGULAR COUNCIL MEETING

Monday, December 5, 2022, at 6:00 p.m.

Fayette Community Library in Community Room (104 W. State Street, backdoor)

1. PLEDGE OF ALLEGIANCE

2. ROLL CALL

3. CONSIDERATION OF CONSENT AGENDA ITEMS

     A. Approval of Regular Meeting Minutes 11/21/22

     B. Approval of Claims List 11/19/22 - 12/2/22

4. RECEIVING & FILING OF ANY COMMUNICATIONS, PETITIONS OR PLEAS OF PROTEST

5. APPROVAL OF AGENDA AS PRESENTED

6. RECEIVING & FILING WRITTEN REPORTS OF OFFICERS

     A. Mayor's Report

          1. Appoint Adam Hildebrand to the Fayette Parks and Recreation Board and the Fayette Tree Board as the ex officio member

     B. City Administrator/Clerk's Report

     C. Police Chief’s Report

7. OLD BUSINESS

     A. Resolution 2022-37 – Adopting the Rules of Procedure Governing the Conduct of Business of the City Council

     B. Discussion and consideration on financing the N. Main Street Improvements project.

8. WRITTEN REPORTS & LETTERS FROM COMMITTEES & BOARDS

     A. 2022 Fayette County Economic Development and Tourism Annual Report

     B. Fayette Tree Board Meeting Minutes from 8/15/22 and 9/19/22

9. NEW BUSINESS

     A. Discussion and consideration in hiring Dylan Larson as a full time Public Works Technician at an hourly wage of $20.5264

     B. Discussion and consideration in hiring Leslie Scott Luchsinger a part time, seasonal Public Works Employee at an hourly wage of $18.00

     C. Discussion and consideration in purchasing a 2022 Ford F150 from Wilbur Ford Sales in the amount of $31,200 out of the Streets, Water and Sewer funds as budgeted for in Fiscal Year 2022

     D. Discussion and consideration on how to spend the American Rescue Plan Funds

     E. Discussion and approval of the General Administration and Technical Administration services from Simmering-Cory & Iowa Codification in the amount of $12,081 for the CDBG Rehabilitation Project

     F. Resolution 2022-46 – Adopting a contract for services between the city of Fayette, Iowa and Upper Explorerland Regional Planning Commission requesting assistance in administering the city of Fayette’s Revolving Loan Fund

     G. Discussion and consideration about the North Fayette Valley School District discussions on continuing the use of the Fayette Elementary School

     H. Discussion and consideration on completing the recreation trail to Volga Recreation Area

10. ADJOURN

AGENDA

REGULAR COUNCIL WORK SESSION

Monday, November 21, 2022, at 5:00 p.m.

Fayette Community Library in Community Room (104 W. State Street, backdoor)

  1. Discussion and suggestions on Resolution 2022-37, Adopting the Rules of Procedure Governing the Conduct of Business of the City Council
  2. Discussion and suggestions on other 11/21/2022 Regular Council Meeting Agenda Items

 

AGENDA

REGULAR COUNCIL MEETING

Monday, November 21, 2022, at 6:00 p.m.

Fayette Community Library in Community Room (104 W. State Street, backdoor)

Prior to meeting – presentation of plaque to Mr. Burkhardt

1. PLEDGE OF ALLEGIANCE

2. ROLL CALL

3. CONSIDERATION OF CONSENT AGENDA ITEMS

     A. Approval of Regular Meeting Minutes 11/7/22

     B. Approval of Claims List 11/5/22 - 11/18/22

     C. Approval to renew the Class C Retail Alcohol License for Down Town Lounge

     D. Approval of Annual Financial Report for Fiscal Year 2022

     E. Approval of Street Financial Report Fiscal Year 2022

4. RECEIVING & FILING OF ANY COMMUNICATIONS, PETITIONS OR PLEAS OF PROTEST

5. APPROVAL OF AGENDA AS PRESENTED

6. RECEIVING & FILING WRITTEN REPORTS OF OFFICERS

     A. Mayor's Report

          1. Reappoint David Runyon and Janette Garcia to the Fayette Tree Board for a 3-year term expiring 12/31/2025

     B. City Administrator/Clerk's Report

     C. Police Chief’s Report

7. OLD BUSINESS

     A. Discussion and consideration on reimbursing Roland and Magda Vazquez, 100 King Street, for damages from the W. Water Street project

     B. Resolution 2022-36 – Adopting Council and Mayor Communications with City Staff and Employees

     C. Resolution 2022-37 – Adopting the Rules of Procedure Governing the Conduct of Business of the City Council

     D. Discussion and consideration on financing the N. Main Street Improvements project.

8. WRITTEN REPORTS & LETTERS FROM COMMITTEES & BOARDS

9. NEW BUSINESS

     A. Discussion and consideration in approving Adam Hildebrand to carry over vacation time into December

     B. Discussion and consideration in approving the purchase of an AV20D Root Grapple, and accessories from P&K Midwest, not to exceed $6,000

     C. Discussion and approval of the final payment to Heartland Asphalt, Inc. for the Water Street Improvements project in the amount of $12,600

     D. Approve and Adopt the Annual Urban Renewal Report FY2022

     E. Resolution 2022-44 – Adopting a Slip-Resistant Footwear Policy as part of the General Safety Manual

     F. Discussion and consideration in purchasing slip-resistant footwear and applying for the IMWCA Safety Study Grant

     G. Resolution 2022-45 – Approving an Agreement for Professional Services and Scope of Services with Fehr Graham Engineering for scanning old city plans and maps

10. ADJOURN

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563.425.4316

info@fayetteiowa.com

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