AGENDA

REGULAR COUNCIL MEETING

Monday, April 4, 2016

7:30 p.m. Fayette City Hall

1. ROLL CALL

2. CONSIDERATION OF CONSENT AGENDA ITEMS:

     A. Approval of Regular Meeting Minutes 03/21/16

     B. Correspondence    

     C. Approval of Claims List 03/22/16 - 04/04/16

3. RECEIVING & FILING OF ANY COMMUNICATIONS, PETITIONS OR

     PLEAS OF PROTEST

4. APPROVAL OF AGENDA AS PRESENTED

5. RECEIVING & FILING WRITTEN REPORTS OF OFFICERS

     A. Mayor's Report – City Council Committee Appointments

     B. City Administrator/Clerk's Report – Spring Notices

6. NEW BUSINESS

1. Shrubb’s Street Eatery – Permission to sell food from Mobile Food Truck and park on city

                                                  right-of-way

7. WRITTEN REPORTS & LETTERS FROM COMMITTEES & BOARDS

8. OLD BUSINESS

     A. Closed Session – Legal real estate matter

9. ADJOURN  

Prior to this meeting, Mayor Wenthe will swear in Nancy Wulfekuhle as a new council member.

Agenda

Regular Council Meeting

Monday, March 21, 2016

7:30 p.m. Fayette City Hall

1. ROLL CALL

2. CONSIDERATION OF CONSENT AGENDA ITEMS

     A. Approval of regular meeting minutes of 03/07/2016

     B. Approval of Claims List of 03/08/16 - 03/21/16                                        

     C. Receiving of Administrative Reports

         i.   February 2016 Treasurer’s/Clerk’s Report                                                      

        ii. February 2016 Budget Report  

3. RECEIVING & FILING OF ANY COMMUNICATIONS, PETITIONS OR

     PLEAS OF PROTEST

4. APPROVAL OF AGENDA AS PRESENTED

5. RECEIVING & FILING WRITTEN REPORTS OF OFFICERS  

     A. Mayor’s Report

     B. Administrator/Clerk’s Report

     C. Police Chief’s Report

6. NEW BUSINESS

1. Lloyd Carnicle – Show and Shine car show again this summer  

7. WRITTEN REPORTS & LETTERS FROM COMMITTEES & BOARDS

8. OLD BUSINESS

     A. Annual Review FY 2015 from Roger Shaffer, CPA

     B. Closed Session – Real Estate Legal Matter

9. ADJOURNMENT      

AGENDA

REGULAR COUNCIL MEETING

Monday, March 7, 2016

7:30 p.m. Fayette City Hall

1. ROLL CALL

2. CONSIDERATION OF CONSENT AGENDA ITEMS:

     A. Approval of Regular Meeting Minutes 02/16/16

     B. Correspondence – Letter of appreciation from citizens for the work of our Public Works employees     

     C. Approval of Claims List 02/17/16 - 03/07/16

     D. Renewal of Liquor License for Cabo Blue, Renewal of Native Wine Permit for Touch of Elegance and Renewal of Beer License for Boarders Inn

3. RECEIVING & FILING OF ANY COMMUNICATIONS, PETITIONS OR

     PLEAS OF PROTEST

4. APPROVAL OF AGENDA AS PRESENTED

          **Public Hearing on proposed FY 2017 Estimated Budget

          Resolution 2016-04: Approval of FY 2017 Budget

5. RECEIVING & FILING WRITTEN REPORTS OF OFFICERS

     A. Mayor's Report-Appoint Megan Kohr as Fayette’s Representative to the UERPC Housing Authority Board

     B. City Administrator/Clerk's Report – City Building Use Request Form

6. OLD BUSINESS

     A. Ordinance 490 - Lower speed limit on Big Rock Road from 35 mph to 25 mph (Finalreading)

7. WRITTEN REPORTS & LETTERS FROM COMMITTEES & BOARDS

8. NEW BUSINESS

     A. Selection of CPA Company for FY16 Audit – Proposals from Hacker, Nelson & Co., Decorah and Ridihalgh, Fuelling, Snitker, Weber & Co., Oelwein      

     B. Consideration of request to change the street name of Lima Road to Jade Road

     C. Approval of the low bid of $33,600 from RCSystems Radio Communications Co., Waterloo, for two warning sirens and the installation of these sirens      

     D. Closed Session – Legal real estate matter

9. ADJOURN  

Agenda

Regular Council Meeting

Tuesday, February 16, 2016

7:30 p.m. Fayette City Hall

1. ROLL CALL

2. CONSIDERATION OF CONSENT AGENDA ITEMS

     A. Approval of regular meeting minutes of 02/01/2016

     B. Correspondence                                            

     C. Approval of Claims List of 02/02/16 - 02/16/16                                   

     D. Receiving of Administrative Reports

         i. January 2016 Treasurer’s/Clerk’s Report                                           

        ii. January 2016 Budget Report  

3. RECEIVING & FILING OF ANY COMMUNICATIONS, PETITIONS OR

     PLEAS OF PROTEST

4. APPROVAL OF AGENDA AS PRESENTED

5. RECEIVING & FILING WRITTEN REPORTS OF OFFICERS  

     A. Mayor’s Report

     B. Administrator/Clerk’s Report - City Admin/Clerk’s FY 2017 Budget Report, Adopting final proposed FY17 budget, Directing Clerk to publish budget estimate and Setting a Public Hearing for March 7, 2016, 7:30 p.m.in City Hall on the FY 2017 Budget Estimate

6. OLD BUSINESS

     A. Ordinance 490 - Lower speed limit on Big Rock Road from 35 mph to 25 mph (2nd reading)                                        

7. WRITTEN REPORTS & LETTERS FROM COMMITTEES & BOARDS                

8. NEW BUSINESS

     A. Selection of Engineering Company to hire for FY 17 sewer main repair & lining project

     B. Closed Session – Legal matter

9. ADJOURNMENT

Note: Time change for council meeting due to the Iowa Caucuses beginning before 7:00 p.m.

AGENDA

REGULAR COUNCIL MEETING

Monday, February 1, 2016

6:15 p.m. Fayette City Hall

1. ROLL CALL

2. CONSIDERATION OF CONSENT AGENDA ITEMS:

     A. Approval of Regular Meeting Minutes 01/18/16

     B. Approval of Claims List 01/19/16 - 02/01/16

3. RECEIVING & FILING OF ANY COMMUNICATIONS, PETITIONS OR

     PLEAS OF PROTEST

4. APPROVAL OF AGENDA AS PRESENTED

5. RECEIVING & FILING WRITTEN REPORTS OF OFFICERS

     A. Mayor's Report – Appoint Roger Post to Bd. of Adjustment, Linda Tenney & Amy Tucker to Rec. Board

     B. City Administrator/Clerk's Report

6. OLD BUSINESS

     A. Resolution 2016-03: Approving Award of Contract for the 2016 Big Rock Road Project  

     B. Council vacancy – Decide whether to appoint to fill vacancy or hold a special election:

                 Citizens interested in the council position are Curtis Larson, Kata McCarville and Nancy Wulfekuhle

7. WRITTEN REPORTS & LETTERS FROM COMMITTEES & BOARDS

     A. Finance Committee meeting minutes of January 27, 2016 – FY 2017 Budget

8. NEW BUSINESS

     A. Ordinance 490 - Lower speed limit on Big Rock Road from 35 mph to 25 mph 1st reading

   B. Letter from IIW Engineering recommending acceptance of the WWTF 2013 Contract C Lagoon Sludge Removal Project, Contract Payment #2 ($76,316.35) and Change Order #1 (Reduction of $69,667)

9. ADJOURN  

Prior to the council meeting there will be a presentation by the Fayette County Secondary Roads Shop Committee about the proposed Fayette County New Road Maintenance Complex. The presentation will start at

6:00 p.m. in the Fayette Library ICN Room, behind 104 W. State Street.

AGENDA

REGULAR COUNCIL MEETING

Monday, January 4, 2016

7:30 p.m. Fayette Library ICN Room

1. ROLL CALL

2. CONSIDERATION OF CONSENT AGENDA ITEMS:

     A. Approval of Regular Meeting Minutes 12/14/15

     B. Correspondence     

     C. Approval of Claims List 12/15/15 - 01/04/16

3. RECEIVING & FILING OF ANY COMMUNICATIONS, PETITIONS OR

     PLEAS OF PROTEST

4. APPROVAL OF AGENDA AS PRESENTED

5. RECEIVING & FILING WRITTEN REPORTS OF OFFICERS

     A. Mayor's Report – Council Committee Appointments

     B. City Administrator/Clerk's Report

6. OLD BUSINESS

     A. Petition from Dave Runyon requesting construction of a pedestrian trail adjacent to Big Rock Road from the trail bridge to Lima Road – Approximate cost $175,000-$200,000

     B. Resolution 2016-01: Setting a Public Hearing for the Big Rock Road street resurfacing project & Jon Biederman, Fehr Graham Engineer  

7. WRITTEN REPORTS & LETTERS FROM COMMITTEES & BOARDS

8. NEW BUSINESS

9. ADJOURN  

Agenda

Regular Council Meeting

Monday, December 14, 2015

5:30 p.m. Fayette City Hall

1. ROLL CALL

2. OLD BUSINESS

     A. Big Rock Road cost estimates & consideration of 4 foot trail in ditch – Jon Biederman    

3. CONSIDERATION OF CONSENT AGENDA ITEMS

     A. Approval of regular meeting minutes of 12/07/2015                                            

     B. Approval of Claims List of 12/08/15 - 12/14/15                                   

     C. Receiving of Administrative Reports

         i. November 2015 Treasurer’s/Clerk’s Report                                                        

        ii. November 2015 Budget Report                  

4. RECEIVING & FILING OF ANY COMMUNICATIONS, PETITIONS OR

     PLEAS OF PROTEST

5. APPROVAL OF AGENDA AS PRESENTED

6. RECEIVING & FILING WRITTEN REPORTS OF OFFICERS  

     A. Mayor’s Report

     B. Administrator/Clerk’s Report

7. WRITTEN REPORTS & LETTERS FROM COMMITTEES & BOARDS

8. NEW BUSINESS

     A. Rental of City Office Building at 9 S. Main - Offer of $350/month for 12 months beginning Jan 1, 2016, by CK & TK Properties, LLC.

     B. Fayette Ambulance Service purchase of new heart monitor $25,000 from their budget

     C. Letter from attorney for Sierra Fox regarding agreement to pay back training funds

9. ADJOURNMENT    

**After this final meeting of the year, Swear in City Officials for new two-year terms, Mayor & City Council, elected November 3, 2015.  

Meet & Greet, Rich Pisanti, new Police Chief, at the Fayette Library ICN Room from 5:30 to 7pm

AGENDA

REGULAR COUNCIL MEETING

Monday, December 7, 2015

7:30 p.m. Fayette City Hall

1. ROLL CALL

2. CONSIDERATION OF CONSENT AGENDA ITEMS:

     A. Approval of Regular Meeting Minutes 11/16/15

     B. Approval of Claims List 11/17/15 - 12/07/15

     C. New Native Wine Permit for Pavo Blue    

3. RECEIVING & FILING OF ANY COMMUNICATIONS, PETITIONS OR

     PLEAS OF PROTEST

4. APPROVAL OF AGENDA AS PRESENTED

     PUBLIC HEARING: Proposal to submit applications for funding from the Iowa Economic Development Authority through their CDBG program for the Fayette Downtown Reconstruction Project 2017 to replace water/sewer & storm water mains and the installation of a sewer main on W. Water Street

     Resolution 2015-21: Authorizing the submission of a CDBG Water/Sewer application and a CDBG Community Facility & Services application to the Iowa Economic Development Authority and providing matching funds, pending approval of the applications.                              

5. RECEIVING & FILING WRITTEN REPORTS OF OFFICERS

     A. Mayor's Report – Reappoint Jason Rohde as Fire Chief for 2016 and

               Reappoint Bradley Minger for three more years on the Fayette County Community Foundation Board

     B. City Administrator/Clerk's Report                   

6. NEW BUSINESS

     A. Main Street Matters group – funding request for flowers & plants for 2016

     B. Dave Runyon – request to widen Big Rock Road for trail            

7. WRITTEN REPORTS & LETTERS FROM COMMITTEES & BOARDS

     A. Fayette Ambulance Service meeting minutes from November 4, 2015

     B. Fayette Recreation Board meeting minutes from December 3, 2015       

8. OLD BUSINESS    

     A. Amended Annual Urban Renewal Report – Included debt obligations for Colonial Manors  & LMI requirement for Northridge Condominiums    

9. ADJOURN