AGENDA

REGULAR COUNCIL MEETING

Monday, January 15, 2018

6:00 p.m.   Fayette City Hall

1. ROLL CALL

2. CONSIDERATION OF CONSENT AGENDA ITEMS

     A. Approval of Regular Meeting Minutes 1/2/18                                                             

     B. Approval of Claims List 1/3/18 - 1/15/18                                                                     

     C. Receiving of December 2017 Financial Reports                                                                              

3. RECEIVING & FILING OF ANY COMMUNICATIONS, PETITIONS OR PLEAS OF PROTEST

4. APPROVAL OF AGENDA AS PRESENTED

5. RECEIVING & FILING WRITTEN REPORTS OF OFFICERS

  1. Mayor's Report

     B. City Administrator/Clerk's Report

     C. Police Chief’s Report

6. WRITTEN REPORTS & LETTERS FROM COMMITTEES & BOARDS

     A. Fayette Community Library Board Minutes from December 13, 2017 and Library Director’s January 10, 2018 Report   

7. NEW BUSINESS

  1. Diego Duran and Charles Miles, 520 Mechanic Street, water/utility bill
  2. Discussion with Bryce Bentley and/or Jeremy Lockard/RFSW on FY17 City Examination
  3. Diana Johnson with Upper Explorerland – Consideration and approval of Contract for Services between Upper Explorerland Regional Planning Commission and the City of Fayette, Code of Conduct, Procurement Policy, Certification of Compliance CDBG Procurement Standards, Equal Opportunity Policy Statement, Policy on the Prohibition of the Use of Excessive Force, Residential Anti-Displacement and Relocation Assistance Plan, Affirmative Action Plan, Affirmative Fair Housing Policy and any other paperwork required for the CDBG Grant
  4. Resolution 2018-01: Adopting Policies Compliant to the 2017 CDBG Grant for Stormwater Improvements

8. OLD BUSINESS

  1. Resolution 2018-02: Changing the Time of Regular Meetings of the Council to 6PM
  2. Resolution 2018-03: Adding No Holiday Pay for Part Time Employees to Personnel Policy
  3. Resolution 2018-04: Reappointing City Attorney

9. ADJOURN

AGENDA

REGULAR COUNCIL MEETING

Tuesday, January 2, 2018

7:30 p.m.   Fayette City Hall

1. ROLL CALL

2. CONSIDERATION OF CONSENT AGENDA ITEMS

     A. Approval of Regular Meeting Minutes 12/18/17                                                                     

     B. Approval of Claims List 12/19/17 - 1/2/18

     C. Correspondence                                                                     

     D. Approval of Liquor License for Fayette Opera House if approved from State of Iowa Alcoholic Beverages Division

3. RECEIVING & FILING OF ANY COMMUNICATIONS, PETITIONS OR PLEAS OF PROTEST

4. APPROVAL OF AGENDA AS PRESENTED

5. RECEIVING & FILING WRITTEN REPORTS OF OFFICERS

  1. Mayor's Report

     B. City Administrator/Clerk's Report

     C. Police Chief’s Report

6. WRITTEN REPORTS & LETTERS FROM COMMITTEES & BOARDS

7. NEW BUSINESS

  1. Wanda Sargent, 401 W. Water Street, request to make payments on water bill
  2. Discussion with Bryce Bentley and/or Jeremy Lockard/RFSW on FY17 City Examination
  3. Consideration and approval of hosting a City Finance 101 Workshop
  4. Consideration of changing the time of Regular City Council Meetings
  5. Clarifying Holiday Pay for Full Time and Part Time Employees
  6. Discussion and consideration of conditional offer from American Tower Corporation on the land they lease from the City of Fayette

8. OLD BUSINESS

  1. Discussion and consideration of accepting the CDGB Grant money for the Downtown Project
  2. Discussion and action on Storm Water Drainage System violation by Chris Matt and Matt Properties, LLC at 105 W. Madison Street along King Street.

9. ADJOURN  

AGENDA

REGULAR COUNCIL MEETING

Monday, December 18, 2017

5:30 p.m.   Fayette City Hall

1. ROLL CALL

2. CONSIDERATION OF CONSENT AGENDA ITEMS

     A. Approval of Regular Meeting Minutes 12/4/17                                                                       

     B. Approval of Claims List 12/5/17 - 12/18/17                                                                 

     C. Receiving of November 2017 Financial Reports                                                                                

3. RECEIVING & FILING OF ANY COMMUNICATIONS, PETITIONS OR PLEAS OF PROTEST

4. APPROVAL OF AGENDA AS PRESENTED

5. RECEIVING & FILING WRITTEN REPORTS OF OFFICERS

  1. Mayor's Report

     B. City Administrator/Clerk's Report

     C. Police Chief’s Report

6. WRITTEN REPORTS & LETTERS FROM COMMITTEES & BOARDS

A. Fayette Community Library Board Minutes from November 8, 2017 and Director’s Report from Dec. 13th, 2017

7. NEW BUSINESS

  1. Maggie Burger/Financial Advisor, with Speer Financial, Inc., City Finances Presentation

8. OLD BUSINESS

9. ADJOURN  

After this final meeting of the year, the city officials for the next two-year terms (Mayor and City Council) will be sworn in.

AGENDA

CITY COUNCIL WORK SESSION

Monday, December 4, 2017 at 6:30 p.m.

ICN Room at the Fayette Community Library (104 W. State Street)

  1. Discuss rezoning the property at 503 W. Water Street from residential to commercial, B-2 Restricted Business District

 

AGENDA

REGULAR COUNCIL MEETING

Monday, December 4, 2017 at 7:30 p.m.

ICN Room at the Fayette Community Library (104 W. State Street)

1. ROLL CALL

2. CONSIDERATION OF CONSENT AGENDA ITEMS

     A. Approval of Regular Meeting Minutes 11/20/17                                                         

     B. Correspondence                                                          

     C. Approval of Claims List 11/21/17 - 12/4/17                                                                

     D. Receiving of October 2017 Financial Reports                                                                                                          

3. RECEIVING & FILING OF ANY COMMUNICATIONS, PETITIONS OR PLEAS OF PROTEST

4. APPROVAL OF AGENDA AS PRESENTED

5. RECEIVING & FILING WRITTEN REPORTS OF OFFICERS

  1. Mayor's Report
  2. City Administrator/Clerk’s Report
  3. Police Chief’s Report

6. WRITTEN REPORTS & LETTERS FROM COMMITTEES & BOARDS

A.       A. Fayette Personnel Committee Minutes from November 6, 2017      

B.      B. Fayette Planning & Zoning Commission Minutes from November 9, 2017  

7. NEW BUSINESS

  1. Discussion and action on rezoning 503 W. Water Street from residential to commercial, B-2 Restricted Business District.
  2. Consideration and approval of hiring a City Maintenance Worker
  3. Resolution 2017-18: Revising and updating the job description for the City Maintenance Worker
  4. Resolution 2017-19: Amending City Personnel Policy, Section 3.9 Reimbursable Expenses

8. OLD BUSINESS

  1. Discussion and action on Storm Water Drainage System violation by Chris Matt and Matt Properties, LLC on Mechanic Street at 105 W. Madison Street

9. ADJOURN  

NOTICE

A Quorum of the City Council will be attending a Municipal Leadership Academy workshop together on December 7th, 2017 at 4PM in Waverly, Iowa.

No city business will be discussed or action taken.

AGENDA

REGULAR COUNCIL MEETING

Monday, November 20, 2017

7:30 p.m.   Fayette City Hall

1. ROLL CALL

2. CONSIDERATION OF CONSENT AGENDA ITEMS

     A. Approval of Regular Meeting Minutes 11/6/17                                                   

     B. Correspondence including Abstract of Votes for City Election                                                

     C. Approval of Claims List 11/7/17 - 11/20/17                                                                     

     D. Approval of Annual Financial Report FY2017                

3. RECEIVING & FILING OF ANY COMMUNICATIONS, PETITIONS OR PLEAS OF PROTEST

4. APPROVAL OF AGENDA AS PRESENTED

5. RECEIVING & FILING WRITTEN REPORTS OF OFFICERS

  1. Mayor's Report

              Reappoint Steve Post to Board of Adjustment

              Recommend appointing Kole Alber and Aaron Swearingen to Fayette Fire Department

     B. City Administrator/Clerk's Report

     C. Police Chief’s Report

6. WRITTEN REPORTS & LETTERS FROM COMMITTEES & BOARDS

     A. Fayette Community Library Report from November 8, 2017    

7. OLD BUSINESS

  1. Discuss Status and Action of Storm Water Drainage at Madison and King Streets

8. NEW BUSINESS

  1. Discuss Gravel Path on South Side of 400 – 500 Wadena Rd
  2. Discuss Creative Placemaking Action Plan
  3. Approve and Adopt the Annual Urban Renewal Report FY2017

9. ADJOURN

AGENDA

CITY OF FAYETTE

COUNCIL PERSONNEL MEETING

Monday, November 6, 2017

6:15 p.m.   Fayette City Hall

  1. Discuss City Maintenance Worker Job Description and Review Wages
  2. Discuss Section 2.19a Residency Requirement in Personnel Policy Manual
  3. Discuss Section 3.9 Reimbursable Expenses in Personnel Policy Manual

 

AGENDA

REGULAR COUNCIL MEETING

Monday, November 6, 2017

7:30 p.m.   Fayette City Hall

1. ROLL CALL

2. CONSIDERATION OF CONSENT AGENDA ITEMS

A. Approval of Regular Meeting Minutes 10/16/17                                                

B. Approval of Claims List 10/17/17 - 11/6/17                                                        

C. Receiving of Administrative Reports                                                                               

     i. September 2017 Treasurer’s/Clerk’s Report

     ii. September 2017 Budget Report                                                                               

3. RECEIVING & FILING OF ANY COMMUNICATIONS, PETITIONS OR PLEAS OF PROTEST

4. APPROVAL OF AGENDA AS PRESENTED

5. RECEIVING & FILING WRITTEN REPORTS OF OFFICERS

A. Mayor's Report

     Reappoint Amy Tucker, Becki Wissmiller, Linda Tenney and Wade Whitcher to Rec Board

     Reappoint Tim Wulfekuhle and Melle Starsen to Planning & Zoning Commission

     Reappoint Pat Whelan to Fayette County Waste Management

     Request having the December 18th Regular Council Meeting at 5:30PM

B. City Administrator/Clerk's Report

C. Police Chief’s Report

6. WRITTEN REPORTS & LETTERS FROM COMMITTEES & BOARDS

A. Fayette Community Library Board Minutes from October 11, 2017  

7. NEW BUSINESS

A. Bernie Scroggins, 608 W. Water St. request to make payments on water bill

B. New Building Incentives

C. Consideration and approval of Contract Change Order No. 1 from Bacon Concrete LLC for work completed on the Cardinal Park Flood Repairs project

D. Consideration and approval of Partial Pay Estimate No. 1 from Bacon Concrete LLC for work completed on the Cardinal Park Flood Repairs project

8. OLD BUSINESS

A. Chris Matt reference digging ditch out on Mechanic Street

9. ADJOURN

AGENDA

REGULAR COUNCIL MEETING

Monday, October 16, 2017

7:30 p.m.   Fayette City Hall

1. ROLL CALL

2. CONSIDERATION OF CONSENT AGENDA ITEMS

A. Approval of Regular Meeting Minutes 10/2/17                                                  

B. Correspondence                                                    

C. Approval of Claims List 10/3/17 - 10/16/17                                                                    

D. Renewal of Liquor License, Outdoor Service and Sunday Sales for Down Town Lounge

E. Renewal of Native Wine Permit and Sunday Sales for Pavo Blue/Upper Iowa University                                                           

3. RECEIVING & FILING OF ANY COMMUNICATIONS, PETITIONS OR PLEAS OF PROTEST

4. APPROVAL OF AGENDA AS PRESENTED

5. RECEIVING & FILING WRITTEN REPORTS OF OFFICERS

A. Mayor's Report

B. City Administrator/Clerk's Report

C. Police Chief’s Report

6. WRITTEN REPORTS & LETTERS FROM COMMITTEES & BOARDS

A. Fayette Community Library Board Minutes from September 13, 2017         

7. NEW BUSINESS

A. Discussion and update from Sam Whitehead, Fayette County Economic Director

B. Discussion and update from the Fayette Hazard Mitigation meetings – Amy Tucker

C. Discussion on appointing housing committee members for CDBG Owner Occupied Grant

8. OLD BUSINESS

A. Ordinance 497 – Amending Fayette City Code Section 69.08 Parking Regulations: No Parking Zones by adding Sub Section 13. No Parking on east side of Mechanic Street from W. Madison St. to E. Jay St., Third and Final Reading

B. Resolution 2017-16: City Street Financial Report for FY 2017

C. Resolution 2017-17: Authorizing submission of a CDBG Application to the Iowa Economic Development Authority and the Expenditure of Funds for a CDBG General Application for Owner Occupied Housing Rehabilitation Program.

9. ADJOURN

AGENDA

REGULAR COUNCIL MEETING

Monday, October 2, 2017

7:30 p.m.   Fayette City Hall

1. ROLL CALL

2. CONSIDERATION OF CONSENT AGENDA ITEMS

A. Approval of Regular Meeting Minutes 9/18/17                                                                          

B. Approval of Claims List 9/18/17 - 10/2/17                                                                      

C. Receiving of Administrative Reports                                                                               

     i. August 2017 Treasurer’s/Clerk’s Report                       

D. Renewal of Beer Permit for Gavins IGA                                                                                                               

3. RECEIVING & FILING OF ANY COMMUNICATIONS, PETITIONS OR PLEAS OF PROTEST

4. APPROVAL OF AGENDA AS PRESENTED

5. RECEIVING & FILING WRITTEN REPORTS OF OFFICERS

A. Mayor's Report

B. City Administrator/Clerk's Report

C. Police Chief’s Report

6. WRITTEN REPORTS & LETTERS FROM COMMITTEES & BOARDS

A. Fayette Community Library 2017 Iowa Public Library General Information Survey

7. OLD BUSINESS

A. Ordinance 497 – Amending Fayette City Code Section 69.08 Parking Regulations: No Parking Zones by adding Sub Section 13. No Parking on east side of Mechanic Street from W. Madison St. to E. Jay St., Second Reading

B. Resolution 2017-15: Awarding the Cardinal Park Flooding Project to Bacon Concrete out of Postville, Iowa

8. NEW BUSINESS

A. Consideration and approval of closing the 200 block of S. Main Street between State Street and Clark Street from 4PM to 11:30PM on Saturday, October 28th, 2017, for a Post-Game Bash for Upper Iowa University’s Homecoming Celebration - Brenda Luzum

B. Consideration and approval of applying for a CDBG Housing Rehabilitation grant - Lori Brockway w/ Upper Explorerland Regional Planning Commission

C. Consideration and approval for replacing the automatic alarm dialer at the Pre-Treatment Plant.

D. Approval of monthly transfers from Sewer fund to Sewer SRF Sinking Fund

E. Discussion and update from the Fayette Hazard Mitigation meeting – Amy Tucker

F. Closed/Executive Session per Iowa Code 21.5(1)(j) to discuss the purchase or sale of particular real estate only where premature disclosure could be reasonably expected to increase the price the City would have to pay for that property or reduce the price the City would receive for that property.

9.  ADJOURN  

AGENDA

REGULAR COUNCIL MEETING

Monday, September 18, 2017

7:30 p.m.   Fayette City Hall

1. ROLL CALL

2. CONSIDERATION OF CONSENT AGENDA ITEMS

A. Approval of Regular Meeting Minutes 9/5/17                                                                

B. Approval of Claims List 9/6/17 - 9/18/17

C. Correspondence                                                                                                                                                                 

3. RECEIVING & FILING OF ANY COMMUNICATIONS, PETITIONS OR PLEAS OF PROTEST

4. APPROVAL OF AGENDA AS PRESENTED

5. RECEIVING & FILING WRITTEN REPORTS OF OFFICERS

A. Mayor's Report

B. City Administrator/Clerk's Report

C. Police Chief’s Report

6. WRITTEN REPORTS & LETTERS FROM COMMITTEES & BOARDS

A. Fayette Community Library Board Minutes from August 9, 2017      

7. OLD BUSINESS

A. Ordinance 497 – Amending Fayette City Code Section 69.08 Parking Regulations: No Parking Zones by adding Sub Section 13. No Parking on east side of Mechanic Street from W. Madison St. to E. Jay St., First Reading

B. Consideration of vacating old alley in between the 700 and 800 blocks of S. Main St. and Washington St.

8. NEW BUSINESS

A. Consideration and approval of Dave Buchholz placing a Portable Building at 233 S. Main Street

B. Consideration and approval of Jeff Scott replacing sidewalk and adding a curb at 246 S. Main Street

C. Consideration and approval of purchasing mower as budgeted

D. Consideration and approval of replacing Chlorinator

E. Resolution 2017-14: Amending City Personnel Police, Section 2.19a Residency Requirements

F. Discussion on changing ATV and UTV city code

G. Closed/Executive Session per Iowa Code 21.5(1)(j) to discuss the purchase or sale of particular real estate only where premature disclosure could be reasonably expected to increase the price the City would have to pay for that property or reduce the price the City would receive for that property.

9. ADJOURN

There is no place like home. And there is no place like Fayette.

11 S. Main Street

563.425.4316

[email protected]

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