CITY OF FAYETTE

FINANCE COMMITTEE MEETING AGENDA

Thursday, February 13, 2020

6:30 p.m.   Fayette City Hall

Discuss FY 2020-2021 Budget including valuations, debt service, TIF, Bonding Capacity, LOST, Bolger Fund, 9 S. Main Street, Health Insurance, Employee Wages, Emergency Management Levy, General Income and the budget for the following departments: Police, Fire, Ambulance, Library, Landfill, Recycling, Yard Waste, Streets, Park Budget, Recreation, Cemetery, Legal, Election, Mayor & Council, Administration, Water, Sewer and Capital Projects

AGENDA

COUNCIL MEETING WORK SESSION

Monday, February 3, 2020

5:00 p.m.   Fayette City Hall

1. Discussion on regular council meeting agenda items, including financial reports, written reports, the donation from Paul and Jennifer Adams, rental code and researching for a Water St. project.
2. Discussion on strategic planning for the City of Fayette

AGENDA

REGULAR COUNCIL MEETING

Monday, February 3, 2020

5:30 p.m.   Fayette City Hall

1. ROLL CALL

2. CONSIDERATION OF CONSENT AGENDA ITEMS

     A. Approval of Regular Meeting Minutes 1/20/20                                  

     B. Approval of Claims List 1/21/20 - 2/3/20

     C. Receiving of December 2019 Financial Reports

3. RECEIVING & FILING OF ANY COMMUNICATIONS, PETITIONS OR PLEAS OF PROTEST

4. APPROVAL OF AGENDA AS PRESENTED

5. RECEIVING & FILING WRITTEN REPORTS OF OFFICERS

     A. Mayor's Report

     B. City Administrator/Clerk's Report

     C. Police Chief’s Report

6. OLD BUSINESS

     A. Discussion and consideration in accepting the donation from Paul and Jennifer Adams for the vacant lot located at 207 Alexander Street.

     B. Discussion and consideration of Rental Code

7. WRITTEN REPORTS & LETTERS FROM COMMITTEES & BOARDS

     A. Fayette Personnel Committee Meeting Minutes from 1/14/20

     B. Fayette Finance Committee Meeting Minutes from 1/16/20

     C. Fayette Finance Committee Meeting Minutes from 1/20/20

8. NEW BUSINESS

     A. Discussion and consideration in starting research for a Water Street project

9. ADJOURN

AGENDA

COUNCIL MEETING WORK SESSION

Monday, January 20, 2020

5:30 p.m.   Fayette City Hall

1. Discussion on regular council meeting agenda items, including the Fayette Tree Board, written reports and letters from committees and boards, televising the storm water line near Union Street, changing the rates in the Wastewater Service Agreement between Fayette and Randalia, city employee health insurance coverage and the proposed property tax levy.
2. Discussion on rental code
3. Discussion on strategic planning for the City of Fayette

AGENDA

REGULAR COUNCIL MEETING

Monday, January 20, 2020

6:00 p.m.   Fayette City Hall

1. ROLL CALL
2. CONSIDERATION OF CONSENT AGENDA ITEMS
   1. Approval of Regular Meeting Minutes 1/6/20
   2. Approval of Claims List 1/7/20 - 1/20/20
3. RECEIVING & FILING OF ANY COMMUNICATIONS, PETITIONS OR PLEAS OF PROTEST
4. APPROVAL OF AGENDA AS PRESENTED
5. RECEIVING & FILING WRITTEN REPORTS OF OFFICERS
   1. Mayor's Report
      1. Recommend reappointing David Runyon to the Fayette Tree Board for 3 years
   2. City Administrator/Clerk's Report
   3. Police Chief’s Report
6. OLD BUSINESS
7. WRITTEN REPORTS & LETTERS FROM COMMITTEES & BOARDS
   1. Fayette Fire Department Minutes from 12/3/19
8. NEW BUSINESS
   1. Discussion and consideration in televising the storm water line near Union Street
   2. Discussion and consideration in updating and changing the rates in the Wastewater Service Agreement between the City of Fayette and the City of Randalia
   3. Discussion and approval of authorizing City Administrator/Clerk to sign any documents to continue Full Time City Employee Health Insurance coverage with Wellmark Blue Cross Blue Shield
   4. Discussion and consideration in directing the City Administrator/Clerk to publish the proposed property tax levy and setting a Public Hearing for Tuesday, February 18, 2020, at 6PM in Fayette City Hall on the FY 2021 proposed property tax levy.
9. ADJOURN

AGENDA

FINANCE COMMITTEE MEETING

Monday, January 20, 2020

6:30 p.m. or immediately following the 6:00 p.m. Regular Council Meeting   Fayette City Hall

Discuss FY 2020-2021 Budget including valuations, debt service, TIF, Bonding Capacity, LOST, Bolger Fund, 9 S. Main Street, Health Insurance, Employee Wages, Emergency Management Levy, General Income and the budget for the following departments: Police, Fire, Ambulance, Library, Landfill, Recycling, Yard Waste, Streets, Park Budget, Recreation, Cemetery, Legal, Election, Mayor & Council, Administration, Water, Sewer and Capital Projects

CITY OF FAYETTE

FINANCE COMMITTEE MEETING AGENDA

Thursday, January 16, 2020

7 p.m.   Fayette City Hall

Discuss FY 2020-2021 Budget including valuations, debt service, TIF, Bonding Capacity, LOST, Bolger Fund, 9 S. Main Street, Health Insurance, Employee Wages, Emergency Management Levy, General Income and the budget for the following departments: Police, Fire, Ambulance, Library, Landfill, Recycling, Yard Waste, Streets, Park Budget, Recreation, Cemetery, Legal, Election, Mayor & Council, Administration, Water, Sewer and Capital Projects

CITY OF FAYETTE AGENDA

COUNCIL PERSONNEL MEETING

Tuesday, January 14, 2020

5:30 p.m.   Fayette City Hall

1. Discussion and recommendation for Employee Salary increases for FY2021
2. Discussion and recommendation on changing Personnel Policy 3.4 Records and Payroll

CITY OF FAYETTE AGENDA

FAYETTE FIRE ADVISORY BOARD MEETING

Tuesday, January 14, 2020

7:00 p.m.   Fayette Fire Department

1. Discussion and recommendation for the Fayette Fire Department FY2021 Budget

AGENDA

REGULAR COUNCIL MEETING

Monday, January 6, 2020

6:00 p.m.   Fayette City Hall

1. ROLL CALL

2. CONSIDERATION OF CONSENT AGENDA ITEMS

     A. Approval of Regular Meeting Minutes 12/16/19                                

     B. Approval of Claims List 12/17/19 - 1/6/20

     C. Approval to refund the Class C Liquor License (LC) (Commercial) with Outdoor Service & Sunday Sales for Shiners Bar & Grill of $292.50

     D. Receiving of October and November 2019 Financial Reports

3. RECEIVING & FILING OF ANY COMMUNICATIONS, PETITIONS OR PLEAS OF PROTEST

4. APPROVAL OF AGENDA AS PRESENTED

5. RECEIVING & FILING WRITTEN REPORTS OF OFFICERS

     A. Mayor's Report

          1. Recommend appointing the standing committees (Finance, Personnel, Public Safety, Streets & Sidewalks & Economic Development), Mayor Pro-Tem Patty Potratz, Fayette County Emergency Management Representatives (Andrew Wenthe and Patty Potratz) and the Fayette County E-911 Board Representatives (Ben Davis and Kris McGrane)

           2. Recommend appointing Jacob Daniel to the Fayette Ambulance Service

     B. City Administrator/Clerk's Report

     C. Police Chief’s Report

6. OLD BUSINESS

7. WRITTEN REPORTS & LETTERS FROM COMMITTEES & BOARDS

     A. Fayette Community Library Board of Trustees Meeting Minutes from 11/13/19

     B. Fayette Community Library Board of Trustees Meeting Minutes from 12/11/19

8. NEW BUSINESS

     A. Resolution 2020-01: Reappointing City Attorney

     B. Resolution 2020-02: The City of Fayette and Upper Iowa University Agreement for Campus Police and Safety Services

     C. Discussion and consideration of holding council work sessions

9.  ADJOURN

AGENDA

REGULAR COUNCIL MEETING

Monday, December 16, 2019

5:30 p.m.   Fayette City Hall

1. ROLL CALL

2. CONSIDERATION OF CONSENT AGENDA ITEMS

     A. Approval of Regular Meeting Minutes 12/2/19

     B. Approval of Claims List 11/19/19 – 12/2/19 and 12/3/19 - 12/16/19

3. RECEIVING & FILING OF ANY COMMUNICATIONS, PETITIONS OR PLEAS OF PROTEST

4. APPROVAL OF AGENDA AS PRESENTED

5. RECEIVING & FILING WRITTEN REPORTS OF OFFICERS

     A. Mayor's Report

          1. Reappoint Jason Rohde as Fayette Fire Chief for 2020

     B. City Administrator/Clerk's Report

     C. Police Chief’s Report

6. OLD BUSINESS

7. WRITTEN REPORTS & LETTERS FROM COMMITTEES & BOARDS

     A. Fayette Recreation Board Meeting Minutes from October 7, 2019

8. NEW BUSINESS

     A. Discussion and consideration of adding an Ethics Chapter to the Personnel Policy

     B. Discussion on the hours City Hall is open to the public.

     C. Closed/Executive Session per Iowa Code 21.5(1)(j) to discuss the purchase or sale of particular real estate only where premature disclosure could be reasonably expected to increase the price the City would have to pay for that property or reduce the price the City would receive for that property.

     D. Action following Closed Session.

9. ADJOURN

Prior to or after this final meeting of the year, the city officials for the next two-year terms (Mayor and City Council) will be sworn in.

NOTICE

A Quorum of the City Council may be attending a Christmas Party on December 16, 2019 at 6PM at Mayor Andrew Wenthe’s home in Fayette, Iowa.

No city business will be discussed, or action taken.

AGENDA

REGULAR COUNCIL MEETING

Monday, December 2, 2019

6:00 p.m.   Fayette City Hall

1. ROLL CALL

2. CONSIDERATION OF CONSENT AGENDA ITEMS

     A. Approval of Regular Meeting Minutes 11/18/19

     B. Correspondence from Mediacom                              

     C. Approval of Claims List 11/19/19 - 12/2/19

3. RECEIVING & FILING OF ANY COMMUNICATIONS, PETITIONS OR PLEAS OF PROTEST

4. APPROVAL OF AGENDA AS PRESENTED

5. RECEIVING & FILING WRITTEN REPORTS OF OFFICERS

     A. Mayor's Report

     B. City Administrator/Clerk's Report

     C. Police Chief’s Report

6. OLD BUSINESS

     A. Ordinance 509 – Adding Chapter 162, Solar Energy Regulations, to the Fayette City Code, second reading

7. WRITTEN REPORTS & LETTERS FROM COMMITTEES & BOARDS

     A. Fayette Streets and Sidewalks Committee Meeting Minutes from 11/18/19

     B. Fayette Board of Adjustment Meeting Minutes from 11/19/19

8. NEW BUSINESS

     A. Discussion and consideration in approving the gWorks License & Support Agreements Addendum for the 2020 Calendar Year

     B. Discussion and consideration in moving the December 16^th, 2019 Regular Council Meeting to 5:30PM

9. ADJOURN