Council Meeting Minutes 1-3-2022

REGULAR COUNCIL MEETING

January 3, 2022

     The City Council of the City of Fayette, Iowa, met Monday, January 3, 2022, at 6:00 pm in the Community Room at the Fayette Community Library pursuant to law and rules of said council, Mayor Wood presiding.

     Roll call: Present - Council members Post, Potratz, Scott, Tenney and Tucker.

     Moved Tenney, seconded Potratz, to approve the consent agenda items consisting of the regular meeting minutes of 12/20/21, the claims list of 12/18/21 - 12/30/21, correspondence from the Iowa Economic Development Authority (IEDA) and June 2021 through November 2021 Finanical Reports. Roll call, all ayes, motion carried.

     Treasurer’s Balance for Fund Accounts as of May 31, 2021: Total May Receipts: $189,193.33 (General $73,507.73; 9 S Main $550; Streets $14,111.38; Employee Benefits $13,352.58; Local Option Sales Tax $9,373.50; TIF $13,054.10; CDBG $1,648; Revolving Loan $231.11; Bolger $405.16; Library Fund $1.21; Water $26,351.09; Water T&A $1,050; Sewer $30,532.06; Water/Sewer Capital $4,455.41; Storm Water $570). Total May Disbursements: $191,868.07 (General $38,453.30; 9 S. Main $84.08; Streets $6,350.49; Employee Benefits $7,094.27; CDBG $2,167.51; Revolving Loan $100.13; Bolger $2,075.08; Water Street Project $7,180; Water $9,377.77; Water T&A $2,325; Sewer $24,324.87; Sewer Fund $92,335.57). Transfers in: Sewer Fund $9,575.50; Transfers out: Sewer $9,575.50. Treasurer’s Balance: $4,856,898.58.

     Treasurer’s Balance for Fund Accounts as of June 30, 2021: Total June Receipts: $119,227.04 (General $31,666.06; Streets $17,888.06; Employee Benefits $2,583.53; Local Option Sales Tax [LOST] $9,373.50; Revolving Loan $231.95; Bolger $202.21; Library Fund $65.36; Water $21,180.39; Water T&A $1,650; Sewer $29,299.90; Water/Sewer Capital $4,466.03; Storm Water $620.05). Total June Disbursements: $310,044.26 (General $65,301.72; 9 S. Main $7,012.66; Streets $50,698.29; Employee Benefits $8,325.67; TIF $44,921.50; CDBG $9,200.66; Revolving Loan $66.47; Bolger $6,772.46; Water Street Project $61,786.43; Water $33,743.74; Water T&A $2,430.02; Sewer $19,784.64). Transfers in: General $57,921.19; Street $69,018.15; TIF LMI $12,078.50; Bolger $5,399; Capital Project Tower $15,000; Sewer Fund $9,575.50; Transfers out: General $20,000; LOST $121,939.34; TIF $17,477.50; Sewer $9,575.50. Treasurer’s Balance: $4,670,545.02.

     Treasurer’s Balance for Fund Accounts as of July 31, 2021: Total July Receipts: $141,720.99 (General $51,659.32; Streets $21,428.42; Employee Benefits $1,235.01; Local Option Sales Tax $9,373.50; Revolving Loan $231.46; Bolger $1,526.91; Library Fund $505.49; Water $27,331.25; Water T&A $1,200; Sewer $22,723.61; Water/Sewer Capital $3,982.91; Storm Water $523.11). Total July Disbursements: $300,874.61 (General $92,024.28; Streets $11,712.77; Employee Benefits $28,984.18; CDBG $16,019.62; Revolving Loan $28,261.53; Bolger $3,124.36; Water Street Project $62,396.57; Water $29,160.71; Water T&A $1,094.98; Sewer $28,095.61). Transfers in: Sewer Fund $9,575.50; Transfers out: Sewer $9,575.50. Treasurer’s Balance: $4,511,627.81.

     Treasurer’s Balance for Fund Accounts as of August 31, 2021: Total August Receipts: $244,486.27 (General $31,147.57; Streets $12,909.68; Local Option Sales Tax $10,277.46; CDBG $3,992; Revolving Loan $231.02; Bolger $12,288.04; Library Fund $105.30; American Rescue Plan $107,371.55; Water $29,539.89; Water T&A $4,200; Sewer $27,169.11; Water/Sewer Capital $4,651.65; Storm Water $603). Total August Disbursements: $146,828.34 (General $39,368.81; Streets $6,375.02; Employee Benefits $4,003.92; Bolger $185.31; Water Street Project $71,203.58; Water $9,456.23; Water T&A $1,393.66; Sewer $14,839.41; Storm Water $2.40). Transfers in: Sewer Fund $9,575.50; Transfers out: Sewer $9,575.50. Treasurer’s Balance: $4,609,997.64.

     Treasurer’s Balance for Fund Accounts as of September 30, 2021: Total September Receipts: $207,371.67 (General $93,573.70; Streets $21,349.30; Employee Benefits $17,958.60; Local Option Sales Tax $10,330.70; Revolving Loan $230.31; Bolger $1,790.77; Library Fund $64.01; Debt Services $3,832.51; Water $26,689.96; Water T&A $450; Sewer $26,071.83; Water/Sewer Capital $4,467.03; Storm Water $562.95). Total September Disbursements: $326,543.41 (General $69,434.39; 9 S. Main $736; Streets $8,948.64; Employee Benefits $10,560.63; CDBG $3,086; Bolger $12,237.86; Water Street Project $177,283.65; Water $12,788.91; Water T&A $708.20; Sewer $30,759.13). Transfers in: Sewer Fund $9,575.50; Transfers out: Sewer $9,575.50. Treasurer’s Balance: $4,500,753.55.

     Treasurer’s Balance for Fund Accounts as of October 31, 2021: Total October Receipts: $320,602.97 (General $129,293.65; Streets $14,376.72; Employee Benefits $34,049.18; Local Option Sales Tax $10,330.70; TIF $28,176.29; CDBG $25,220; Revolving Loan $230.19; Bolger $87.25; Library Fund $53.47; Debt Services $8,072.14; Water $26,499.77; Water T&A $750; Sewer $37,791.31; Water/Sewer Capital $5,077.58; Storm Water $594.72). Total October Disbursements: $730,067.84 (General $248,615.04; Streets $25,725.30; Employee Benefits $10,336.03; CDBG $10,551.32; Bolger $3,133.26; Water Street Project $395,347.53; Water $17,893.11; Water T&A $450; Sewer $18,016.25). Transfers in: Sewer Fund $9,575.50; Transfers out: Sewer $9,575.50. Treasurer’s Balance: $4,090,176.18.

     Treasurer’s Balance for Fund Accounts as of November 30, 2021: Total November Receipts: $223,940.39 (General $102,931.13; 9 S Main $600; Streets $11,428.02; Employee Benefits $10,134.75; Local Option Sales Tax $31,992.23; Revolving Loan $230.59; Bolger $82.67; Library Fund $148.91; Debt Services $2,162.84; American Rescue Plan $359.73; Water $24,818.50; Water T&A $600; Sewer $32,986.66; Water/Sewer Capital $4,845.48; Storm Water $618.88). Total November Disbursements: $102,801.34 (General $54,482.29; Streets $6,584.65; Employee Benefits $4,070.19; Bolger $58.71; Debt Services $4,153.50; Water Street Project $7,821; Water $12,429.96; Water T&A $244.72; Sewer $12,956.32). Transfers in: Sewer Fund $9,575.50; Transfers out: Sewer $9,575.50. Treasurer’s Balance: $4,211,991.41.

     Moved Tucker, seconded Post, to approve the agenda as presented. All ayes, motion carried.

     Mayor Wood thanked former mayor Wenthe and council member Wulfekuhle for their years of experience and service to the city. Wood met with Wenthe last month to go over city details. On 12/11, Wood attended part 1 of the Iowa Municipal Leadership Academy training. Wood advised he was planning on having new council member Susan Scott fill former council member Wulfekuhles roles on the committees Wulfekuhle was on and leaving everyone else the same. If any council members have any suggestions or issues, they are to contact him.

     City Administrator/Clerk McGrane updated the council on the CDBG Housing Rehab grant. The IEDA approved awarding the grant administration to Simmering-Cory. McGrane has spent a lot of time obtaining the records from Upper Explorerland, finalizing things with them, sending all the information to Simmering-Cory (SC) and updating them. SC found multiple issues that Upper Explorerland had failed to complete and are working with IEDA to get things cleaned up. McGrane attended the Board of Supervisors meeting on 12/27 as they are discussing dispatch contracts. McGrane explained when he cleared the cities liabilities for fiscal year 2021, it adjusted the amounts in the funds for the June 2021 Treasurers and Clerks Reports. It also adjusted each month after that, so McGrane requested the council approve all the new reports starting with June 2021. McGrane explained how to read all the financial reports and claims.

     Fayette Police Chief Davis advised the council that he and another Fayette officer will be attending a Peer Support and Trauma training. K9 Odin will be evaluated this month. Davis updated the council on the E911 Fayette County radio upgrades that are currently in discussions and the Fayette County dispatch contract.

     Moved Tenney, seconded Post, to discuss the second reading of Ordinance #514. Moved Potratz, seconded Post, to approve the second reading of Ordinance #514, Electric Transmission Franchise with ITC Midwest LLC. Roll call, all ayes, motion carried.

     Moved Tenney, seconded Potratz, to discuss the Homes for Iowa home project. McGrane reached out to Jon Biederman with Fehr Graham and he suggested it would be less expensive if the city hired a general contractor to administer and coordinate the work for the home. Biederman recommended Peter's Construction out of Waterloo. Biederman, PW Director Jerry Hildebrand, McGrane and Darrin Gillett with Peter's Construction met on 12/29 to discuss the project. Gillett advised they would be interested. McGrane needs to follow up with legal questions. The majority of the council agreed to continue planning a basement in the house. No formal action was taken.

     Moved Tenney, seconded Tucker, to discuss and consider having all fees for online and ACH payments to the city be paid by the customers. McGrane reminded the council that we are switching online payment vendors due to our utility billing software. The new vendor, PACE, has a different fee structure than our current vendor. PACE has a $0.99 fee for Echeck/ACH payments and our current vendor doesn't charge a fee for customers signed up for automatic ACH payments. PACE only charges $1.30 for a minimum fee for credit card payments and the current vendor charges $1.50. The city currently has the customer pay for all the fees. Moved Tucker, seconded Tenney, to have all the fees for online and ACH payments be paid by the customers. All ayes, motion carried.

     Moved Post, seconded Tenney, to discuss and consider making decisions for the renewal of the contract with American Tower Cell. McGrane advised on 12/22 he spoke with Tower Genius about the contract. McGrane shared a few key suggestions Tower Genius provided as well as Tower Genius rates: $2,750 for a basic service and $1,000 non-refundable deposit plus 4 times the new months tower rent for a more advance service. McGrane recommended the council grant the mayor and himself permission to start negotiations because they could take one to two years. Once the mayor felt comfortable with a contract, he will bring it back to the council and they may decide at that time if they would like to hire Tower Genius to review the contract. Moved Tucker, seconded Potratz, to have the mayor and city administrator/clerk to begin negotiations with American Tower Cell. All ayes, motion carried.

     Moved Tenney, seconded Post, to discuss and approve contract change order 6 for the Water St. Improvements project 20-897. Moved Potratz, seconded Tucker, to approve contract change order number 6 for the Water Street Improvements project 20-897 which decreases the contract by $16,816.10. All ayes, motion carried.

     Moved Tenney, seconded Potratz, to discuss and consider approving partial pay estimate 7 to Heartland Asphalt, Inc. for the Water St. Improvements project. Moved Post, seconded Tenney, to approve partial pay estimate #7 to Heartland Asphalt, Inc. for the Water St. Improvements project in the amount of $19,634.98. All ayes, motion carried.

     Moved Tenney, seconded Potratz, to discuss and consider changing the day and time of city council meetings. No formal action was taken.

    There being no further business, Wood declared the meeting adjourned at 8:32 pm.

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