Council Meeting Minutes 8-2-2021

REGULAR COUNCIL MEETING

August 2, 2021

     The City Council of the City of Fayette, Iowa, met Monday, August 2, 2021, at 6:00 pm in the Community Room at the Fayette Community Library pursuant to law and rules of said council, Mayor Wenthe presiding.

     Roll call: Present - Council members Post, Potratz, Tenney and Tucker. Absent - Wulfekuhle.

     Moved Potratz, seconded Post, to approve the consent agenda items consisting of the regular meeting minutes of 7/19/21, the claims list of 7/17/21 - 7/30/21 and the approval to renew the Class E Liquor License with the Class B Native Wine permit, Class C Beer Permit and Sunday Sales for The Pumper. Roll call, all ayes, motion carried.

     Moved Tenney, seconded Tucker, to approve the agenda as presented. All ayes, motion carried.

     Upon Mayor Wenthe’s request, moved Tucker, seconded Tenney, to appoint Melissa Arman to the Fayette Ambulance Service. All ayes, motion carried.

     City Administrator/Clerk McGrane advised the council he has finished up fiscal year 2021 finances and transfers and has been working on the next process of the Employee Health Savings Account.

     Fayette Police Chief Davis informed the council that Nicole and Olivia will be attending the academy this fall. Davis has found funding through grants and donations to cover the costs of purchasing a new drone and training. He is still working on the details.

     Moved Tenney, seconded Post, to discuss Resolution 2021-22. Moved Potratz, seconded Post, to adopt Resolution 2021-22 authorizing the Mayor and City Administrator to deliver to the Fayette County Commissioner of elections a request to submit the question of changing the Fayette city council member terms from a two (2) year term to a four (4) year term and shall be staggered terms and placed on the November, 2, 2021, ballot. Roll call, all ayes, motion carried.

     Moved Tenney, seconded Potratz, to discuss and approve the contract change order number 3 for the Water Street improvements project 20-897. Moved Potratz, seconded Tucker, to approve the contract change order number 3 for the Water Street improvements project 20-897 in the amount of $877.50. All ayes, motion carried.

     Moved Tenney, seconded Tucker, to discuss partial pay estimate number 4 to Heartland Asphalt, Inc. for the Water Street improvements project in the amount of $61,765.08. Moved Tenney, seconded Post, to approve partial pay estimate number 4 to Heartland Asphalt, Inc. for the Water Street improvements project 20-897 in the amount of $61,765.08. All ayes, motion carried.

     Moved Tenney, seconded Tucker, to discuss and consider approving the Fayette Community Library to use savings and/or CDs for purchase of IT upgrades. Library Director Annette Butikofer was present to advise the council of the research and assessments that were completed. The technology upgrades, hardware, software, support and cybersecurity would cost approximately $960.36 per month for the next 12 months. After 9 months, a reevaluation will be completed. Butikofer advised she is recommending the library use funds from the library's savings and/or CD investment to cover the costs for the 12 month agreement. Moved Tucker, seconded Post, to approve the library using funds from their savings and/or CD investments to use toward IT services for the Fayette Community Library, pending approval from the Fayette Community Library Board of Trustees. All ayes, motion carried.

     Moved Tenney, seconded Potratz, to discuss and approve Partial Pay Estimate Number 2 to Dave's Home Improvement for CDBG Rehabilitation project at 500 W. Clark Street in the amount of $15,838. Moved Potratz, seconded Tucker, to approve Partial Pay Estimate Number 2 to Dave's Home Improvement for CDBG Rehabilitation project at 500 W. Clark Street in the amount of $15,838. All ayes, motion carried.

     Moved Tenney, seconded Potratz, to discuss and consider purchasing up to $9,500 in technology equipment with state funding. McGrane advised the state is offering cities and counties up to $9,500 in new laptops, tablets and accessories to better equip them to be able to work remotely. McGrane advised the department supervisors indicated they would each need at least one laptop for their departments and we may have extra funding to purchase a laptop/tablet for the elected officials to borrow for meetings. Moved Tucker, seconded Tenney, to move to purchase up to $9,500 in technology equipment through the BuyIT at OCIO using state funding. All ayes, motion carried.

     Moved Tenney, seconded Post, to discuss Resolution 2021-23. Moved Potratz, seconded Post, to adopt Resolution 2021-23 affirming the successful completion of the development agreement filed on March 5, 2001. Roll call, all ayes, motion carried.

     Moved Tenney, seconded Potratz, to discuss Resolution 2021-24. McGrane briefly explained some of the transfers. Moved Tucker, seconded Potratz, to adopt Resolution 2021-24 transferring funds for fiscal year 2021. Roll call, all ayes, motion carried.

     Moved Post, seconded Tenney, to discuss Resolution 2021-25. This agreement was provided by Northeast Iowa Community Action Corporation and reviewed by the city attorney. Moved Potratz, seconded Post, to adopt Resolution 2021-25 approving a 28E Agreement between Northeast Iowa Community Action Corporation and the City of Fayette. Roll call, all ayes, motion carried.

     Moved Tenney, seconded Potratz, to discuss Resolution 2021-26. This updated agreement was provided by the Fayette County Sheriff's Office since the prior agreement ended on June 30, 2021. Moved Tucker, seconded Potratz, to adopt Resolution 2021-26 approving a 28E Agreement for dispatching services with the Fayette County Sheriff's Office and the City of Fayette. Roll call, all ayes, motion carried.

     There being no further business, moved Potratz, unanimous, to adjourn at 6:39 pm.

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