Council Meeting Minutes 1-21-19

REGULAR COUNCIL MEETING

January 21, 2019

     The City Council of the City of Fayette, Iowa, met Monday, January 21, 2019, at 6:00 pm in Fayette City Hall pursuant to law and rules of said council, Mayor Wenthe presiding.

     Roll call: Present - Council members Cowley, Larson, Nefzger, Tucker and Wulfekuhle.

     Moved Nefzger, seconded Cowley, to approve the consent agenda items consisting of the regular meeting minutes of 1/7/19 and the claims list of 1/8/19 – 1/21/19.  Roll call, all ayes, motion carried.

     Moved Larson, seconded Cowley, to approve the agenda as presented. All ayes, carried.

     Mayor Wenthe shared with the council that he attended the Fayette Fire Advisory meeting and would like to encourage people to join the Fayette Fire Department and Fayette Ambulance Service.  There is a need to gain more firefighters in Fayette.  Anyone interested should contact the Mayor, City Administrator, Fire Chief Jason Rohde or Fayette Ambulance Crew Chief Roger Post.  Upon the recommendations of the Fayette Community Library Board of Trustees and Mayor Wenthe, moved Larson, seconded Nefzger, to appoint James Tenney to the Fayette Community Library Board of Trustees to finish the term ending 6/30/2024.  All ayes, carried.

     City Administrator/Clerk McGrane updated the council on the progress of the CDBG Owner Occupied Housing Rehab Program and installation of the water meters, radio transmitters and updating the City Code for monthly billing.  McGrane attended a Board of Adjustment meeting on 1/10/19 and the Fayette Fire Advisory meeting on 1/17/19. 

     Police Chief Davis advised the council the NEIA Drug Task Force is allowing the Fayette Police Department to join for a one-year trial basis at no cost.  By joining this task force, it will provide more manpower, equipment, and will pay for officer’s overtime when working on any drug investigations.  After the trial year, Davis will evaluate if it is worth the department to continue to be a part of the task force or not.

     Moved Tucker, seconded Wulfekuhle, to approve the Fayette Community Library Board of Trustees meeting minutes from 12/12/18.  All ayes, carried.

     Moved Cowley, seconded Larson, to approve the Fayette Board of Adjustment meeting minutes from 1/10/19.  All ayes, carried.

     Moved Larson, seconded Nefzger, to discuss providing a donation to the Fayette County Fair 2019.  Shawn Alber with the Fayette County Fair Board explained last year was a successful year because all the local towns contributed, and they were able to offer free carnival rides from Midwest Rides out of Minnesota.  The donations were able to cover about half of the cost of the carnival.  The Fair Board is planning on having Midwest Rides come back this year with more rides and are hoping to once again receive donations from the cities.  The carnival rides will be at the fair all 5 days, July 23-27, 2019.  The council agreed the Finance committee can consider a donation while they discuss the budget.  No action was taken.

     Moved Larson, seconded Cowley, to discuss Resolution 2019-3.  McGrane advised the Loss Control Representative with IMWCA performed a site visit on 11/14/18.  Part of his recommendations were to implement a Seatbelt and Distracted Driving policy.  Moved Nefzger, seconded Cowley, to approve Resolution 2019-3: Adopting a Seatbelt and Distracted Driving policy as part of the General Safety Manual for the City Employees and the Volunteer Fire and Ambulance Personnel of the City of Fayette.  Roll call, all ayes, carried.

     Moved Larson, seconded Cowley, to discuss Resolution 2019-4.  McGrane advised another recommendation from the Loss Control Representative with IMWCA was to implement a Confined Space policy and procedure.  Moved Nefzger, seconded Cowley, to approve Resolution 2019-4: Adopting a Confined Space policy as part of the General Safety Manual for the City Employees and the Volunteer Fire and Ambulance Personnel of the City of Fayette.  Roll call, all ayes, carried.

     Moved Larson, seconded Nefzger, to discuss the contract change order number 3 for the Sanitary Sewer Repair and CIPP Lining improvements project, division 1.  Jon Biederman with Fehr Graham discussed the project and answered questions.  Moved Wulfekuhle, seconded Tucker, to approve the contract change order number 3 for the Sanitary Sewer Repair and CIPP Lining improvements project 16-137 division 1.

     Moved Larson, seconded Nefzger, to discuss the contract change order number 1 for the Sanitary Sewer Repair and CIPP Lining improvements project, division 2.  Moved Nefzger, seconded Wulfekuhle, to approve the contract change order number 1 for the Sanitary Sewer Repair and CIPP Lining improvements project 16-137 division 2.

     Moved Larson, seconded Nefzger, to discuss the approval of partial pay estimate number 4 to Tschiggfrie Excavating.  Moved Larson, seconded Nefzger, to approve partial pay estimate number 4 to Tschiggfrie Excavating for the Sanitary Sewer Repair and CIPP Lining Improvements project 16-137 Division 1 contingent upon receipt of all necessary Davis-Bacon wage documentation by UERPC.  All ayes, carried.

     Moved Larson, seconded Nefzger, to discuss the approval of partial pay estimate number 2 to Visu Sewer.  Moved Larson, seconded Nefzger, to approve partial pay estimate number 2 to Visu Sewer for the Sanitary Sewer Repair and CIPP Lining Improvements project 16-137 Division 2.  All ayes, carried.

     Moved Larson, seconded Nefzger, to discuss the change of scope for Fehr Graham.  Moved Nefzger, seconded Tucker, to approve the change of scope for Fehr Graham due to the additional engineering services for the Sanitary Sewer Repair and CIPP Lining Improvements.  All ayes, carried.

     Moved Cowley, seconded Larson, to discuss possible housing developments with Jeremy Mueller.  Mueller advised the council that he has been in communication with the Iowa DOT about gaining some land between HWY 150 and Mueller’s property on the north side of Fayette.  Mueller advised the Iowa DOT would be willing to work with the city of Fayette in transferring the right-of-way to the city at no cost, if the city would be interested in starting a housing development in that area.  Jon Biederman with Fehr Graham advised he would be willing to walk the property with Mueller to come up with an initial estimate on the next steps the city would need to make.  No action was taken.

     Moved Larson, seconded Tucker, to discuss the first reading of Ordinance 501.  The ordinance amends Chapters 88, 92, 99, 106 and 107 by adjusting or adding rates, fees, deposits, payment plans, and other changes including billing monthly for water, sewer, landfill, recycling and storm water.  In Chapter 88, the storm water rate will be $1 per month.  In Chapter 92, the monthly water rates will change to $12 (minimum bill) for the first 150 cubic feet used per month and all over 151 cubic feet will be charged $0.046 per cubic foot.  There will be a water and sewer infrastructure/administration fee of $10 per month, per account.  Utility bills will be issued on or before the first day of each month.  Bill shall be due and payable at Fayette City Hall before 8 am on the 15th day of the month or the following Monday if the 15th falls on a Saturday or Sunday.  Radio transmitters on the water meters will be mandatory for all residents.  In Chapter 99, the monthly sewer service charges will change to $18.45 (minimum bill) for the first 150 cubic feet used per month and all over 151 cubic feet will be charged $0.086 per cubic foot.  Before the commencement of service, each customer from whom a deposit is required shall furnish a deposit of $150.  In Chapter 106, monthly fees for recycling will be $2 and landfill will be $4.55, totaling $6.55 per month.  In Chapter 107, the monthly yard waste management fee will be $1.35 per month.  A minimum bill will total approximately $50.07 per month for residential users.  Moved Nefzger, seconded Cowley, to approve the first reading of Ordinance 501, an ordinance amending the code of ordinances of the city of Fayette, Iowa, by repealing and amending specific sections in Chapters 88, 92, 99, 106 and 107 to adjust or add rates, fees, deposits, payment plans, and other changes including billing monthly for water, sewer, landfill, recycling and storm water.  Nefzger, Cowley, Tucker and Larson ayes, and Wulfekuhle nay, motion carried.

     Moved Nefzger to adjourn at 7:18 pm.

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