Regular Council Meeting
February 1, 2016
The City Council of the City of Fayette, Iowa, met Monday, February 1, 2016, at 6:15 pm in the Fayette City Hall pursuant to law and rules of said council, Mayor Wenthe presiding.
Roll call: Present - Council members Kragnes, McGrane, Nefzger and Sorensen.
Moved Kragnes, seconded Sorensen, to approve the consent agenda consisting of the regular meeting minutes of 01/18/16 and the Claims List of 01/19/16 – 02/01/16. On roll call, all ayes, carried.
Moved McGrane, seconded Kragnes, to approve the agenda as presented. All ayes, carried.
Upon Mayor Wenthe’s request, moved Kragnes, seconded McGrane, to appoint Linda Tenney and Amy Tucker to the Fayette Recreation Board. Their terms will expire 11/01/2017. All ayes, carried. Also, moved McGrane, seconded Kragnes, to appoint Roger Post to the Fayette Board of Adjustment. His term will expire 5/15/2020. All ayes, carried.
Administrator/Clerk Dennis reported that Jerry got the new Chevy Silverado pickup truck on January 25, 2016.
Moved Sorensen, seconded Kragnes, to introduce Resolution 2016-03: Approving an Award of Contract for the 2016 Big Rock Road Project. Admin/Clerk Dennis handed out the bid tabulations from Jon Biederman, Fehr Graham Engineering, and Jon’s letter of recommendation to award the contract to Heartland Asphalt of Mason City, Iowa, in the amount of $303,085. Dennis noted there were two bids, with the other bid coming from River City Paving, Decorah, for $308,472.90. Heartland’s bid was 22.3 percent below the engineer’s estimate. Moved McGrane, seconded Kragnes, to approve the bid from Heartland Asphalt and award the contract to them for the Big Rock Road project. On roll call, all ayes, carried.
Moved Kragnes, seconded McGrane, to introduce for discussion the matter of filling the vacant council seat due to the resignation of Richard Patrick on January 12, 2016. All ayes to discuss. Dennis said she spoke with Lori Moellers, Fayette County Auditor, about the special election process. Dennis said if the election was held on March 15th, then citizens running for the election would need to file their papers (Affidavit of Candidacy and Nomination Petition signed by ten eligible voters living in the City of Fayette) to Lori at the Fayette County Court house on February 19, 2016 before 5:00 p.m. Moved Kragnes, seconded McGrane, to hold a special election on March 15, 2016 for the purpose of filling the council vacancy. All ayes, carried.
Moved McGrane, seconded Kragnes, to introduce the Finance Committee meeting minutes of January 27, 2016. McGrane said the minutes cover everything. Dennis said she would have her full FY17 budget report in the February 16th council agenda packet. Moved Kragnes, seconded Nefzger, to approve the minutes, all ayes, carried.
Moved Kragnes, seconded Sorensen, to introduce the first reading of Ordinance 490 – Lowering the speed limit on Big Rock Road from 35 mph to 25 mph, since it’s a shared road with pedestrians, bicycles and vehicles. It was a consensus of the council to have all three readings of this ordinance separately to provide more communication about lowering the speed limit on this road. Moved Nefzger, seconded Kragnes, to approve the first reading of Ordinance 490. On roll call, all ayes, carried.
Moved Kragnes, seconded McGrane, to discuss a letter from IIW Engineers recommending acceptance of the Wastewater Treatment Facility 2013 Contract C Lagoon Sludge Removal Project, Contract Payment #2 for $76,316.35 and Change Order #1 (Reduction of $69,667). All ayes to discuss. Dennis said this is a considerable cost savings and will lower the bottom line of our SRF loan amount. Moved McGrane, seconded Kragnes, to approve the recommendation from IIW Engineers to accept the project, approve Pay Request #2 and Change Order #1. All ayes, carried.
There being no further business, moved Nefzger, unanimous, to adjourn at 6:37 pm.
