REGULAR COUNCIL MEETING

May 4, 2020

     The City Council of the City of Fayette, Iowa, met Monday, May 4, 2020, at 6:00 pm via conference call/online meeting using www.freeconferencecall.com due to COVID-19, per Iowa Code 21.8, pursuant to law and rules of said council, Mayor Wenthe presiding. The public was also able to access the meeting with basic directions posted on the council agenda and on the city of Fayette’s website, www.fayetteiowa.com.

     Roll call: Present - Council members Post, Potratz, Tenney, Tucker and Wulfekuhle.

     Moved Tucker, seconded Wulfekuhle, to approve the consent agenda items consisting of the regular meeting minutes of 4/20/20, the claims list of 4/21/20 - 5/4/20 and the Class E Liquor License with the Class B Native Wine Permit, Class C Beer Permit and Sunday Sales for The Pumper. Roll call, all ayes, motion carried.

     Moved Potratz, seconded Post, to approve the agenda as presented. All ayes, motion carried.

     Upon Mayor Wenthe’s request, moved Wulfekuhle, seconded Tucker, to reappoint Roger Post to the Board of Adjustment for a 5 year term. All ayes, motion carried.

     City Administrator/Clerk McGrane advised the council he has attended a NE Iowa City Managers/Administrators online meeting, a Quick Med Claims online meeting, and an Iowa League of Cities/Congresswoman Abby Finkenauer telephone conference over the last few weeks. McGrane completed the FEMA COVID-19 phone conference and updated the council on the process and options the City of Fayette has. McGrane gave an update on the 2020 Census and how the National League of Cities is advocating Congress with concerns on college towns regarding a correct Census count.

     Police Chief Davis updated the council on the hiring process for a new police officer to replace Officer Stone Allen.

     Moved Tucker, seconded Wulfekuhle, to discuss continual preparations for the city during coronavirus/COVID-19. Wenthe and McGrane provided an update on the developments, proclamations and changes since the last council meeting. Moved Post, seconded Wulfekuhle, to continue to not turn water off for delinquent utility accounts until June and to apply the late fees for delinquent bills on May 16. All ayes, motion carried.

     Moved Wulfekuhle, seconded Post, to discuss setting a public hearing for Monday, May 18, 2020 for the Fiscal Year 2020 budget amendment. Due to the extra work and sewer lining the council previously approved, it increased our SRF loan amount which increased the cities payments. The FY 2020 budget amendment shows an increase in $40,000 of revenues for charges for services and an increase in $40,000 in expenses for business type/enterprises to cover the SRF loan payment for the sewer project. Moved Tucker, seconded Potratz, to set a public hearing for Monday, May 18, 2020 for the FY 2020 budget amendment. All ayes, motion carried.

     Moved Potratz, seconded Post, to discuss and consider a written RFP to engage a CPA firm to perform the City's required annual examination for the year ending June 30, 2020. Moved Potratz, seconded Post, to approve and accept the written RFP as presented. All ayes, motion carried.

     There being no further business, moved Potratz, unanimous, to adjourn at 6:25 pm.

REGULAR COUNCIL MEETING

April 20, 2020

     The City Council of the City of Fayette, Iowa, met Monday, April 20, 2020, at 6:00 pm via conference call/online meeting using www.freeconferencecall.com due to COVID-19, per Iowa Code 21.8, pursuant to law and rules of said council, Mayor Wenthe presiding. The public was also able to access the meeting with basic directions posted on the council agenda and on the city of Fayette’s website, www.fayetteiowa.com.

     Roll call: Present - Council members Post, Tucker and Wulfekuhle. Absent – Potratz and Tenney.

     Moved Tucker, seconded Wulfekuhle, to approve the consent agenda items consisting of the regular meeting minutes of 4/6/20, the claims list of 4/7/20 - 4/20/20 and the March 2020 financial reports. Roll call, all ayes, motion carried.

     Treasurer’s Balance for Fund Accounts as of March 31, 2020: Total March Receipts: $128,443.83 (General $28,109.14; Streets $6,782.34; Employee Benefits $1,700.54; Local Option Sales Tax $7,364.33; TIF $82.82; CDBG LMI Housing $16,093; Revolving Loan $235.31; Bolger $10,546.12; Library Fund $43.15; Water $20,554.88; Water T&A $750; Sewer $31,326.41; Water/Sewer Capital $4,249.84; Storm Water $605.95). Total March Disbursements: $78,397.46 (General $33,090.18; 9 S. Main $471.47; Streets $8,455.93; Employee Benefits $9,285.15; CDBG LMI Housing $2,949.44; Revolving Loan $10; Water $8,972.06; Water T&A $1,342.19; Sewer $13,821.04). Transfers in: Sewer Fund $9,575.50; Transfers out: Sewer $9,575.50. Treasurer’s Balance: $3,811,833.93.

     Moved Wulfekuhle, seconded Tucker, to approve the agenda as presented. All ayes, motion carried.

     Mayor Wenthe informed the council that the City of Randalia has agreed to the updated Wastewater Service Agreement. He also advised the Rural Development/USDA has granted a second one-year extension to utilize the initial funds of the City of Fayette Rural Business Development Grant. The funds were awarded to create a revolving loan fund to assist small and emerging businesses.

     City Administrator/Clerk McGrane asked the council to help him promote to Fayette residents to make sure they complete the 2020 Census information.

     Police Chief Davis updated the council on the hiring process for a new police officer to replace Officer Stone Allen.

     Moved Wulfekuhle, seconded Tucker, to discuss continual preparations for the city during coronavirus/COVID-19. McGrane provided an update on the developments, proclamations and changes since the last council meeting. No action was taken.

     Moved Wulfekuhle, seconded Post, to approve the Fayette Community Library Board of Trustees meeting minutes from 3/11/2020. All ayes, motion carried.

     Moved Tucker, seconded Post, to discuss and consider closing off the 100 block of S. Main Street for the Fayette Show and Shine Car Shows on the 3rd Thursday of the month. Moved Tucker, seconded Wulfekuhle, to approve closing the 100 block of S. Main Street on the 3rd Thursday of the month for the Fayette Show and Shine Car Shows as soon as the COVID-19 restrictions are lifted. All ayes, motion carried.

     Moved Post, seconded Wulfekuhle, to discuss and approve partial pay estimate number one to Kruse "N" Bries Construction for CDBG Rehabilitation project at 112 Mechanic Street in the amount of $6,413. Moved Tucker, seconded Post, to approve partial pay estimate number one to Kruse "N" Bries Construction for CDBG Rehabilitation project at 112 Mechanic Street in the amount of $6,413. All ayes, motion carried.

     Moved Post, seconded Tucker, to discuss Resolution 2020-07. This is the first step in the process to lease a 2020 Chevy Tahoe police vehicle and is budgeted for in FY2021. Moved Tucker, seconded Post, to approve Resolution 2020-07, fixing a date for a meeting on the authorization of a loan and disbursement agreement and the issuance of not to exceed $31,000 for a 2020 Chevy Tahoe police vehicle and providing for publication of notice thereof. Roll call, all ayes, motion carried.

     There being no further business, moved Tucker, unanimous, to adjourn at 6:41 pm.

REGULAR COUNCIL MEETING

April 6, 2020

     The City Council of the City of Fayette, Iowa, met Monday, April 6, 2020, at 6:00 pm via conference call/online meeting using www.freeconferencecall.com due to COVID-19, per Iowa Code 21.8, pursuant to law and rules of said council, Mayor Wenthe presiding. The public was also able to access the meeting with basic directions posted on the council agenda and on the city of Fayette’s website, www.fayetteiowa.com.

     Roll call: Present - Council members Post, Potratz, Tenney, Tucker and Wulfekuhle.

     Moved Tucker, seconded Post, to approve the consent agenda items consisting of the regular meeting minutes of 3/16/20, the claims list of 3/17/20 - 4/6/20 and the January and February 2020 financial reports. Roll call, all ayes, motion carried.

     Treasurer’s Balance for Fund Accounts as of January 31, 2020: Total January Receipts: $193,011.96 (General $69,798.28; Streets $18,191.62; Employee Benefits $6,244.34; Local Option Sales Tax $8,713.22; TIF $238.79; Revolving Loan $37,330.80; Bolger $270.42; Library Fund $136.10; Water $19,474.48; Water T&A $300; Sewer $27,414.73; Water/Sewer Capital $4,289.18; Storm Water $610). Total January Disbursements: $111,056.61 (General $49,200.25; 9 S. Main $146.85; Streets $9,067.53; Employee Benefits $11,121.14; CDBG LMI Housing $8,757.24; Revolving Loan $123.92; Water $15,753.57; Water T&A $640; Sewer $16,246.11). Transfers in: Sewer Fund $9,575.50; Transfers out: Sewer $9,575.50. Treasurer’s Balance: $3,736,390.03.

     Treasurer’s Balance for Fund Accounts as of February 29, 2020: Total February Receipts: $105,696.65 (General $23,527.48; Streets $16,507.06; Employee Benefits $1,156.12; Local Option Sales Tax $7,364.33; TIF $13.09; Revolving Loan $240.22; Bolger $344.96; Library Fund $.40; Water $22,215.46; Sewer $29,459.37; Water/Sewer Capital $4,308.05; Storm Water $560.11). Total February Disbursements: $80,642.43 (General $30,626.33; 9 S. Main $169.08; Streets $9,142.21; Employee Benefits $10,089.35; CDBG LMI Housing $3,018.86; Revolving Loan $177.50; Water $14,560.63; Sewer $12,858.47). Transfers in: Sewer Fund $9,575.50; Transfers out: Sewer $9,575.50. Treasurer’s Balance: $3,761,525.58.

     Moved Wulfekuhle, seconded Tucker, to approve the agenda as presented. All ayes, motion carried.

     Mayor Wenthe informed the council that Scott Luchsinger will retire from the Fayette Fire Department after 39 and a half years on April 6, 2020.

     Upon Mayor Wenthe's recommendation, moved Tucker, seconded Post, to appoint James Tenney to the Fayette Revolving Loan Review Committee. All ayes, motion carried.

     City Administrator/Clerk McGrane informed the council that he had completed the budget and it has been submitted to the state and to the Fayette County Auditor. McGrane has been assisting with the 2020 Census representatives in making sure everyone gets counted and has been working with the Revolving Loan Fund grant.

     Police Chief Davis advised the council that Officer Stone Allen has submitted his letter of resignation as he has accepted a position with a larger police department. Allen will be reimbursing the city for the academy costs.

     Moved Tenney, seconded Post, to approve the Fayette Public Safety meeting minutes from 3/24/2020. All ayes, motion carried.

     Moved Post, seconded Tucker, to approve the Fayette Community Library Board of Trustees meeting minutes from 2/12/2020. All ayes, motion carried.

     Moved Wulfekuhle, seconded Post, to discuss and consider providing written consent to Josh Formanek, 501 Bolger Drive, allowing him to have chickens on his property. Formanek participated in the meeting and provided information to the council about his request. He would like to house 5 hens on the southeast side of his property. Formanek did receive permission from his neighbors located on the southeast side of his residence to have hens. Moved Tucker, seconded Wulfekuhle, to approve the Formanek's to have no more than 5 hens at their residence located at 501 Bolger Drive, the hens must be kept in their back yard and any coops or structures must meet the zoning regulations in the City Code. All ayes, motion carried.

     Moved Wulfekuhle, seconded Post, to discuss hiring Joshua B. Barker as a Fayette Police Officer at an annual wage of $39,117. Chief Davis advised Barker is a 13 year veteran of the United States Army and was trained in the field until joining the army specials force, Green Berets. Barker started his career in the mental health career field and is currently an Upper Iowa University student. Through Barker's veteran's assistance program, the city would not have to pay for Barker's law enforcement academy costs, the city would only be his sponsor. Mayor Wenthe advised he would be able to swear-in Barker after the meeting and he could start on Wednesday, April 8, 2020, if hired. Moved Potratz, seconded Post, to hire Joshua Barker as a full-time Fayette police officer and placing Barker on the current wage scale #8, which is an hourly wage of $18.80. All ayes, motion carried.

     Moved Wulfekuhle, seconded Tucker, to discuss adding equipment and washing the water tower at an estimated cost of $4,500. Public Works Director Hildebrand provided McGrane with further information to pass along to the council. A trough would be built around the bottom of the vent on the water tower to catch moisture and tie into the overflow that runs to the ground at a cost of approximately $2,500. This is an inexpensive way to try eliminating the rusting problem on the tower, however, it may not work. The other option would be to hire an engineer to research fixing the issue. There is an estimate of $2,000 to wash the stain off the water tower. Moved Tenney, seconded Post, to approve the purchase of the necessary equipment and installation for the water tower to prevent future staining and to clean the current stains at a cost no more than $5,000. All ayes, motion carried.

     Moved Tucker, seconded Tenney, to discuss Resolution 2020-06. This Resolution increases the city camping fees from $10 per night to $12 per night to help cover rising costs, such as electricity. Moved Post, seconded Tenney, to adopt Resolution 2020-06: increasing camping fees to $12 per night. Roll call, all ayes, motion carried.

     Moved Tucker, seconded Post, to discuss continual preparation with the city for the coronavirus/COVID-19. McGrane had provided a timeline of decisions Mayor Wenthe and Iowa Governor Kim Reynolds had made and how the city implemented them. McGrane also provided information on how he and the other city supervisors are taking action on protecting city employees while keeping city business operational. Wenthe updated the most recent proclamation from Governor Reynolds that would close campgrounds and libraries. McGrane and Annette Butikofer, the Fayette Community Library Director, worked with the State to determine if curb-side pickup is still applicable at the library. The Governor's office and the State Library Board advised the library may still offer curb-side pickup of library materials. Mayor Wenthe asked the council to provide guidance to city employees as far as water/utility bills and shutting water service off. The state advised the city can still turn-off water, if they choose. The utility board is recommending utility companies to not turn off utilities at this time. McGrane asked a couple of the surrounding cities in Fayette County and they are currently not turning water off. After further discussion, moved Tenney, seconded Post, to temporarily suspend water shut-offs and future utility late fees from now until after the May 4, 2020, council meeting when the council will re-evaluate. All ayes, motion carried.

     There being no further business, moved Wulfekuhle, unanimous, to adjourn at 7:02 pm.

REGULAR COUNCIL MEETING

March 16, 2020

     Prior to this meeting, at 5:30 pm, the council held a work session to discuss the items on the regular council meeting agenda and adopting a rental code. The work session adjourned at 5:50 pm.

     The City Council of the City of Fayette, Iowa, met Monday, March 16, 2020, at 6:00 pm in Fayette City Hall pursuant to law and rules of said council, Mayor Wenthe presiding.

     Roll call: Present - Council members Post, Tenney, Tucker and Wulfekuhle. Absent - Potratz

     Moved Tucker, seconded Post, to approve the consent agenda items consisting of the regular meeting minutes of 3/2/20, the claims list of 3/3/20 - 3/16/20 and the Class B Beer Permit with the Class C Native Wine Permit (On-Premise Native Wine) and Sunday Sales for Boarders Inn & Suites. Roll call, all ayes, motion carried.

     Moved Wulfekuhle, seconded Post, to approve the agenda as presented. All ayes, motion carried.

     Mayor Wenthe has a call tomorrow with the Iowa League of Cities and Governor Reynolds in reference to the coronavirus/COVID-19. Fayette Fire Chief Rohde was present and advised the annual Firemen's Spaghetti Supper that took place last Saturday, 3/14/20, was down around 75 people.

     City Administrator/Clerk McGrane informed the council on a variety of duties he has completed over the last few weeks and up-coming meetings that will probably get cancelled or postponed.

     Police Chief Davis was not at the meeting but provided a written update for the council that indicated the police department is prepared for a localized COVID-19 response, including personal protective equipment for officers. The department has started advertising for the open full-time police officer position to replace Sgt. Brian Waid. They have already started receiving applications. The police department wishes Sgt. Waid the best of luck with his new department.

     This being the time and place published for a public hearing on the proposed Fiscal Year 2021 Estimated Budget, Mayor Wenthe opened the hearing and asked for comments. There being no comments, Mayor Wenthe closed the hearing.

     Moved Post, seconded Tenney, to discuss Resolution 2020-04. Moved Tucker, seconded Wulfekuhle, to approve and adopt Resolution 2020-04, a Resolution adopting the budget and certification of city taxes for Fiscal Year 2021. Roll call, all ayes, motion carried.

     Moved Wulfekuhle, seconded Tenney, to discuss accepting an unpaid summer internship for the Fayette Police Department from Hawkeye Community College. Moved Tucker, seconded Post, to accept the unpaid summer internship for the Fayette Police Department from Hawkeye Community College. All ayes, motion carried.

     Moved Tenney, seconded Wulfekuhle, to discuss authorizing Kris McGrane and Benjamin Davis to apply for credit on behalf of the City of Fayette and receive a company credit card. Moved Tucker, seconded Wulfekuhle, to authorize Kris McGrane and Ben Davis to apply for credit on behalf of the City of Fayette and receive a company credit card. All ayes, motion carried.

     Moved Wulfekuhle, seconded Post, to discuss Resolution 2020-05. Moved Wulfekuhle, seconded Post, to approve Resolution 2020-05, a Resolution approving a Wastewater Service Agreement between the City of Randalia, Iowa and the City of Fayette, Iowa. Roll call, all ayes, motion carried.

     Moved Tucker, seconded Tenney, to discuss live streaming future council meetings. After discussion, the council felt by posting the meeting minutes on the city website, fayetteiowa.com, and in the Fayette Leader was adequate enough at this time. No action was taken.

     Moved Tucker, seconded Wulfekuhle, to discuss the coronavirus/COVID-19. Mayor Wenthe and McGrane informed the council on a variety of information and items to consider in reference to the coronavirus/COVID-19 that they may need to be addressed in the future. The council was provided a rough draft of a proclamation that the Mayor may proclaim at any time to help protect the public health and safety. Moved Tucker, seconded Tenney, to recommend to the Revolving Loan Review Committee to work with Shelby Sebring with her loan payments during the coronavirus outbreak. All ayes, motion carried.

     There being no further business, moved Wulfekuhle, unanimous, to adjourn at 6:36 pm.

REGULAR COUNCIL MEETING

March 2, 2020

     Prior to this meeting, at 5:30 pm, the council held a work session to discuss the items on the regular council meeting agenda and adopting a rental code. The work session adjourned at 6:00 pm.

     The City Council of the City of Fayette, Iowa, met Monday, March 2, 2020, at 6:00 pm in Fayette City Hall pursuant to law and rules of said council, Mayor Wenthe presiding.

     Roll call: Present - Council members Potratz, Tenney, Tucker and Wulfekuhle. Absent - Post

     Moved Tucker, seconded Potratz, to approve the consent agenda items consisting of the regular meeting minutes of 2/18/20 and the claims list of 2/19/20 - 3/2/20. Roll call, all ayes, motion carried.

     Moved Tenney, seconded Wulfekuhle, to amend the agenda and remove item 8B, discussion and consideration reference Curtis Larson rental property water bill, and approve the agenda as amended. All ayes, motion carried.

     Upon Mayor Wenthe’s request, moved Tucker, seconded Wulfekuhle, to appoint Josh Formanek and Myron Crawford to the Fayette EMS/Ambulance Service. All ayes, motion carried.

     Moved Tucker, seconded Wulfekuhle, to discuss granting UIU permission to have live music outside during their carnival. Jake Bass from UIU was present to explain what the college has planned and answer any questions. Bass advised UIU would like live music from 5-10PM during their event. Moved Potratz, seconded Wulfekuhle, to approve Upper Iowa University to have live music outdoors during their carnival on April 17, 2020, but not to exceed past 10 pm. All ayes, motion carried.

     Moved Potratz, seconded Tenney, to discuss the Fiscal Year 2019 city examination. Hogan and Hansen provided a booklet to each council member that provided their independent accountant's report on applying agreed-upon procedures for the period of July 1, 2018 through June 30, 2019. McGrane presented further explanations for the detailed recommendations. Moved Potratz, seconded Tucker, to accept the Fiscal Year 2019 City Examination from Hogan and Hansen. All ayes, motion carried.

     There being no further business, moved Potratz, unanimous, to adjourn at 6:11 pm.

REGULAR COUNCIL MEETING

February 18, 2020

     Prior to this meeting, at 5:30 pm, the council held a work session to discuss the items on the regular council meeting agenda and adopting a rental code.  The work session adjourned at 5:57 pm.

     The City Council of the City of Fayette, Iowa, met Tuesday, February 18, 2020, at 6:00 pm in Fayette City Hall pursuant to law and rules of said council, Mayor Wenthe presiding.

     Roll call: Present - Council members Post, Potratz, Tenney, Tucker and Wulfekuhle. Absent - none

     Moved Potratz, seconded Tenney, to approve the consent agenda items consisting of the regular meeting minutes of 2/3/20 and the claims list of 2/4/20 - 2/18/20. Roll call, all ayes, motion carried.

     Moved Wulfekuhle, seconded Post, to move agenda item #8A, discussion and consideration to make a donation to the Fayette County Ag Society for the 2020 Fayette County Fair, as the first agenda item. All ayes, motion carried. Moved Potratz, seconded Wulfekuhle, to approve the agenda as amended.  All ayes, motion carried.

     Andy Bilden with the Fayette County Fair Board was present and updated the council on the plans for the 2020 Fayette County Fair. They are asking cities for donations so they may offer free carnival rides again this year. They are hoping to receive more donations and add more rides and attractions. The donation would benefit all the residents in the City of Fayette because they would be able to ride the carnival rides at no cost. The last two years Fayette has donated $1,200. Motion Potratz, seconded Tucker, to increase the donation to the Fayette County Fair Board from $1,200 to $1,500 for the free carnival and use money out of the Bolger Fund. All ayes, motion carried.

     City Administrator/Clerk McGrane informed the council he has been working on the city's budget over the last few weeks.

     Police Chief Davis advised the council he has finished the annual Fayette Police Department Report for 2019. A few things the report included: 66 UCR Reported Crimes in 2018 and 2019; 54 Arrests in 2019, compared to 63 in 2018; 1,426 Calls for Service in 2019, up from 1,386 in 2018; 4 Drug/Alcohol/OWI/Sexual Assault Cases in 2019, up from 3 in 2018; 144 Traffic Stops in 2019, down from 180 in 2018; 110 Parking Citations in 2019, down from 146 in 2018; 21 Traffic Accidents in 2019, up from 13 in 2018; 30 Nuisance Abatement Cases in 2019, up from 13 in 2018; 1 Police Use-of-Force incident in 2019, down from 4 in 2018; and 240 Training Courses in 2019, compared to 208 in 2018.

     This being the time and place published for a public hearing on the proposed property tax levy for Fiscal Year July 1, 2020 to June 30, 2021, Mayor Wenthe opened the hearing and asked for comments. There being no comments, Mayor Wenthe closed the hearing.

     Moved Potratz, seconded Tucker, to discuss Resolution 2020-03. Moved Tucker, seconded Post, to adopt Resolution 2020-03, the Proposed Property Tax Levy for Fiscal Year 2021 with a total 384.15A maximum tax levy rate of $14.83830, a 10.39% increase from Fiscal Year (FY) 2020. McGrane explained the proposed budget estimate is finished and the rate is $13.90998, an increase of 3.48% from FY 2020. Roll call, all ayes, motion carried.

     Moved Wulfekuhle, seconded Post, to discuss the Water Street project. McGrane explained he did find out that they will not need to have an RFP to hire an Engineer for this project. Public Works Director Jerry Hildebrand recommends hiring Fehr Graham since they are close to Fayette and have done good work for Fayette. Moved Tucker, seconded Wulfekuhle, to move forward and reach out to Fehr Graham to help us with the Water Street project. All ayes, motion carried.

     Moved Tenney, seconded Tucker, to adopt the Fayette Ambulance Service meeting minutes from 10/2/19, 11/6/19 and 12/11/19.  All ayes, motion carried.

     Moved Post, seconded Wulfekuhle, to adopt the Fayette Community Library Board of Trustees meeting minutes from 1/9/20.  All ayes, motion carried.

     Moved Potratz, seconded Post, to adopt the Fayette Finance Committee meeting minutes from 2/13/20.  All ayes, motion carried.

     Moved Tucker, seconded Wulfekuhle, to discuss purchasing two video laryngoscopes and two sets of CPR training manikins for the Fayette Ambulance. Moved Wulfekuhle, seconded Tenney, to approve purchasing two video laryngoscopes and two sets of CPR training manikins for the Fayette Ambulance. All ayes, Post abstained, motion carried.

     Moved Tucker, seconded Tenney, to discuss adopting the final proposed FY 2021 Budget Estimate.  McGrane included his FY 2021 Estimated Budget report reflecting the recommendations from the Personnel and Finance Committees in the agenda packet. A few highlights from the report include: 100% city valuation increased $1,648,193; regular taxable value is $26,900,437 which is up $572,418; the rollback on residential property is decreasing 1.8437% to 55.0743%; the rollback on multi-residential properties is going down 3.75% to 71.25%; township valuations increased so we will receive $740.93 more for the Ambulance and Fire Departments; the FY 2021 tax levy will go  up $0.17594.  The Finance committee recommended a cost of living allowance (COLA) increase for city employees of 2% for FY2021.  Health insurance is increasing 20.06% March 1, 2020. The city budgeted to decrease the Library Assistants hours by 3 hours per week, increase the Library Aids hours by 8 hours per week, increase the Deputy Clerk's hours by 4 hours per week, increase the Police part-time budget by $1,000 and to budget $5,000 to hire a part-time, seasonal employee to help with Recreation events. The budget includes purchasing a security camera system for the Police Department and City Hall, replacing the lights at Rainbowland Park, purchasing a new piece of play equipment for Klock's Island Park and purchasing in-car computer accessories and in-car cameras for the Police. The budget also includes removing steps on some city sidewalks, repairing some storm water drainage areas, purchasing a new tractor/mower and starting to resurface part of Water Street while also upgrading the water, sewer and storm water lines.  Tax levy will be $13.90998 (up from $13.73404).  The budget report will be available at Fayette City Hall, the Fayette Community Library and on the city of Fayette’s website. Moved Potratz, seconded Post, to adopt the final proposed FY 2021 Budget Estimate. All ayes, motion carried.

     Moved Tenney, seconded Potratz, to discuss publishing the Budget Estimate and set a public hearing for March 16, 2020, at 6PM in Fayette City Hall on the FY 2021 Budget Estimate. Moved Tucker, seconded Potratz, to direct the City Administrator/Clerk to publish the Budget Estimate and set a public hearing for March 16, 2020, at 6PM in Fayette City Hall on the FY 2021 Budget Estimate. All ayes, motion carried.

     Moved Post, seconded Tucker, to discuss the American Tower Company contract renewal. Moved Tenney, seconded Post, to start talking to the cities attorney about the best way to start negotiating the contract with American Tower Company.  All ayes, motion carried.

     There being no further business, moved Potratz, unanimous, to adjourn at 6:48 pm.

REGULAR COUNCIL MEETING

February 3, 2020

     Prior to this meeting, at 5:00 pm, the mayor and council held a work session to discuss the items on the regular council meeting agenda including adopting a rental code.  The work session adjourned at 5:29 pm.

     The City Council of the City of Fayette, Iowa, met Monday, February 3, 2020, at 5:30 pm in Fayette City Hall pursuant to law and rules of said council, Mayor Wenthe presiding.

     Roll call: Present - Council members Post (via speakerphone), Potratz, Tenney, Tucker and Wulfekuhle. Absent - none

     Moved Post, seconded Tucker, to approve the consent agenda items consisting of the regular meeting minutes of 1/20/20, the claims list of 1/21/20 - 2/3/20, and the December 2019 financial reports. Roll call, all ayes, motion carried.

     Treasurer’s Balance for Fund Accounts as of December 31, 2019: Total December Receipts: $125,401.49 (General $31,009.41; Streets $10,603.72; Employee Benefits $733.08; Local Option Sales Tax $17,426.42; TIF $28.88; Revolving Loan $1,086.45; Bolger $184.47; Library Fund $.10; Water $22,726.66; Water T&A $840; Sewer $35,500.06; Water/Sewer Capital $4,682.19; Storm Water $580.05). Total December Disbursements: $108,543.13 (General $47,739.79; Streets $6,540.42; Employee Benefits $10,488.31; CDBG LMI Housing $3,875.81; Revolving Loan $138.32; Bolger $580; Water $10,332.39; Water T&A $769.74; Sewer $14,196.33; Sewer Fund $13,737.57; 9 S. Main St $144.45). Transfers in: Sewer Fund $9,575.50; Transfers out: Sewer $9,575.50. Treasurer’s Balance: $3,654,421.87.

     Moved Wulfekuhle, seconded Tenney, to approve the agenda as presented. All ayes, motion carried.

     Mayor Wenthe advised the council that one of the Revolving Loan Fund recipients has closed their business, however, they did pay the loan back in full. There is still money available in the fund for anyone interested.

     City Administrator/Clerk McGrane informed the council he has been continuing to work on the Budget, getting files transferred over and organized on the new server, and has had discussions with the Mayor, Upper Explorerland and the Fayette County Economic Development Director on business strategies, updates and marketing.

     Police Chief Davis advised the council 30 people signed up for autism training the department is hosting. Davis is hoping to have his annual Police report at the next meeting.

     Moved Tucker, seconded Post, to discuss and accept the donation from Paul and Jennifer Adams for the vacant lot located at 207 Alexander Street. Moved Wulfekuhle, seconded Post, to accept the donation of the empty lot located at 207 Alexander Street from Paul and Jennifer Adams. All ayes, motion carried.

     Moved Tucker, seconded Potratz, to discuss the rental code. At the work session it was discussed to continue to work on this at future work sessions. Moved Tucker, seconded Tenney, to place the discussion of the rental code on the next work session agenda as the council continues to research and revise it. McGrane will contact the city of Oelwein to find out if they would be interested in contracting out their building inspectors. All ayes, motion carried.

     Moved Potratz, seconded Tucker, to discuss the Fayette Personnel Committee meeting minutes from 1/14/20.  Moved Tenney, seconded Potratz, to approve the Fayette Personnel Committee meeting minutes from 1/14/20. All ayes, motion carried.

     Moved Tucker, seconded Wulfekuhle, to approve the Fayette Finance Committee meeting minutes from 1/16/20.  All ayes, motion carried.

     Moved Post, seconded Potratz, to approve the Fayette Finance Committee meeting minutes from 1/20/20.  All ayes, motion carried.

     Moved Potratz, seconded Tucker, to start research on the next steps for a Water Street project. McGrane advised he needs to check to find out if we legally have to put out an RFP for an Engineer on the project or if we may use our previous Engineer, WHKS. Public Works Director Jerry Hildebrand advised WHKS would have some information from their previous research that may help because they wouldn't have to start completely over. No action was taken.

     There being no further business, moved Potratz, unanimous, to adjourn at 5:41 pm.

REGULAR COUNCIL MEETING

January 20, 2020

     Prior to this meeting, at 5:30 pm, the mayor and council held a work session to discuss the items on the regular council meeting agenda, adopting a rental code and strategic planning.  The work session adjourned at 5:59 pm.

     The City Council of the City of Fayette, Iowa, met Monday, January 20, 2020, at 6:00 pm in Fayette City Hall pursuant to law and rules of said council, Mayor Wenthe presiding.

     Roll call: Present - Council members Post (via phone), Potratz, Tenney, Tucker and Wulfekuhle. Absent - none

     Moved Tucker, seconded Wulfekuhle, to approve the consent agenda items consisting of the regular meeting minutes of 1/6/20 and the claims list of 1/7/20 - 1/20/20. Roll call, all ayes, motion carried.

     Moved Wulfekuhle, seconded Post, to approve the agenda as presented. All ayes, motion carried.

     Upon Mayor Wenthe’s request, moved Tucker, seconded Tenney, to appoint David Runyon to the Fayette Tree Board for a three-year term. All ayes, motion carried.

     City Administrator/Clerk McGrane informed the council that the new server, network switch, backups, fiber switchover and transferring of software occurred 1/6-1/10. McGrane advised he attended the Fayette Library Board meeting on 1/8 to walk through their financial reports, explained some financial details and answered questions. Someone donated a laptop to Fayette City Hall and UIU donated a desktop computer to Fayette City Hall to replace the computer that would no longer be supported by Windows.

     Police Chief Davis advised the council the Fayette Police are planning an autism training here in Fayette for area law enforcement agencies.

     Moved Tucker, seconded Wulfekuhle, to approve the Fayette Fire Department meeting minutes from 12/3/19.  All ayes, motion carried.

     Moved Wulfekuhle, seconded Tucker, to discuss televising the storm water line near Union Street. Public Works Director Jerry Hildebrand stated the storm sewer line has two places they have repaired in the past and two more spots may need repaired. Hildebrand would like to see if the line could be televised and possibly lined to fix the issues. Moved Potratz, seconded Wulfekuhle, to move forward and televise the storm water line. Roll call, all ayes, motion carried.

     Moved Wulfekuhle, seconded Tucker, to discuss updating and changing the rates in the Wastewater Service Agreement between the City of Fayette and the City of Randalia. The recommendation is to increase the hourly rate from $35 to $50. Moved Tucker, seconded Potratz, to update the Wastewater Service Agreement with the $50 per hour rate increase and to run the contract by our City Attorney. All ayes, motion carried.

     Moved Tenney, seconded Wulfekuhle, to discuss authorizing the City Administrator/Clerk to sign any documents to continue full time city employee health insurance coverage with Wellmark Blue Cross Blue Shield. McGrane explained the rates are increasing by 20.06%. The rates had decreased a total of 38.16% over the last three years. Moved Potratz, seconded Wulfekuhle, to authorize the City Administrator/Clerk to sign the necessary documents to continue the employee health insurance coverage with Wellmark Blue Cross Blue Shield at the proposed rates. All ayes, motion carried.

     Moved Potratz, seconded Tenney, to discuss directing the City Administrator/Clerk to publish the proposed property tax levy and setting a Public Hearing for Tuesday, February 18, 2020, at 6PM in Fayette City Hall on the FY2021 proposed property tax levy. The proposed fiscal year (FY) 2020/2021 maximum property tax levy is $14.83830, a 10.39% increase from the current FY. McGrane explained he is estimating very high as a security blanket because the council will not be able to approve the final budget if it is more than this amount. McGrane advised the finance committee is currently looking at about a 2.7% increase. Moved Potratz, seconded Tenney, to authorize the City Administrator/Clerk to publish the proposed property tax levy and set a public hearing for Tuesday, February 18, 2020, at 6PM at Fayette City Hall on the FY2021 proposed property tax levy. All ayes, motion carried.

     There being no further business, moved Potratz, unanimous, to adjourn at 6:19 pm.

REGULAR COUNCIL MEETING

January 6, 2020

     The City Council of the City of Fayette, Iowa, met Monday, January 6, 2020, at 6:00 pm in Fayette City Hall pursuant to law and rules of said council, Mayor Wenthe presiding.

     Roll call: Present - Council members Post, Potratz, Tenney, Tucker and Wulfekuhle.      

     Moved Potratz, seconded Wulfekuhle, to discuss the consent agenda items. City Administrator/Clerk McGrane explained how to read the claims list and the financial reports. Moved Tucker, seconded Wulfekuhle, to approve the consent agenda items consisting of the regular meeting minutes of 12/16/19, the claims list of 12/17/19 - 1/6/20, approval to refund the Class C liquor license and outdoor service & Sunday sales for Shiners Bar & Grill in the amount of $292.50, the October 2019 and November 2019 financial reports. Roll call, all ayes, motion carried.

     Treasurer’s Balance for Fund Accounts as of October 31, 2019: Total October Receipts: $274,847.81 (General $118,921.82; Streets $16,631.25; Employee Benefits $34,351; Local Option Sales Tax [LOST] $8,517.88; TIF $27,772.33; CDBG LMI Housing $2,615; Revolving Loan $1,085.86; Bolger $167.89; Library Fund $33.57; Water $25,235.50; Water T&A $1,200; Sewer $32,837.88; Water/Sewer Capital $4,764.31; Storm Water $663.52; 9 S. Main $50). Total October Disbursements: $108,442.95 (General $52,054.62; Streets $7,343.40; Employee Benefits $10,019.40; CDBG LMI Housing $3,518.86; Revolving Loan $113.80; Bolger $150; Water $13,719.07; Water T&A $494.02; Sewer $15,767.03; Sewer Project $5,183.95; 9 S. Main St $78.80).  Transfers in: Sewer Fund $9,575.50; Transfers out: Sewer $9,575.50. Treasurer’s Balance: $3,570,243.67.

     Treasurer’s Balance for Fund Accounts as of November 30, 2019: Total November Receipts: $141,348.31 (General $48,505.06; Streets $14,677.59; Employee Benefits $15,294.65; Local Option Sales Tax [LOST] $1,579.99; TIF $797.55; Revolving Loan $1,085.31; Bolger $314.78; Library Fund $.08; Water $21,961.41; Water T&A $510; Sewer $31,445.84; Water/Sewer Capital $4,382.18; Storm Water $575; 9 S. Main $218.87). Total November Disbursements: $73,423.49 (General $28,421.37; Streets $6,665.45; Employee Benefits $11,090.44; Bolger $4,300; Water $9,627.07; Water T&A $454.46; Sewer $12,774.63; 9 S. Main $90.07).  Transfers in: Sewer Fund $9,575.50; Transfers out: Sewer $9,575.50. Treasurer’s Balance: $3,637,784.31.

     Moved Wulfekuhle, seconded Post, to approve the agenda as presented. All ayes, motion carried.

     Mayor Wenthe presented the recommended council committees and representatives. Moved Tucker, seconded Tenney, to accept and appoint the following council committees and representatives: Finance - Potratz (Chair), Tenney, Tucker; Personnel - Tucker (Chair), Potratz, Wulfekuhle; Public Safety - Post (Chair), Tenney, Tucker; Streets & Sidewalks - Tenney (Chair), Post, Wulfekuhle; Economic Development - Wulfekuhle (Chair), Post, Potratz; Mayor Pro-Tem - Potratz; Fayette County E-911 Board Representative - Primary Ben Davis, Alternate Kris McGrane; Fayette County Emergency Management Representative - Primary Wenthe, Alternate Potratz. All ayes, motion carried.

     Upon Mayor Wenthe’s request, moved Tucker, seconded Wulfekuhle, to appoint Jacob Daniel to the Fayette Ambulance Service. All ayes, motion carried.

     City Administrator/Clerk McGrane informed the council that he has finished assisting with the application for the Fayette County Community Foundation Grant for the Freedom Rock and submitted it.  McGrane advised it is a busy time of year with end-of-year and budget preparation. There was a water main break in the 600 block of S. Main St. and it was repaired on 1/2/20. McGrane will be assisting with installing the new server, network switch and firewall all week. McGrane provided a timeline for the up-coming FY21 budget meetings. The Personnel committee decided to meet on Tuesday, 1/14 at 5:30PM and the Finance committee will meet on Thursday, 1/16 at 7PM.

     Police Chief Davis advised the council that he would like to thank the local media for advertising the 2019 Toy Drive. The department has also added two additional cell phones so each officer has a work cell phone.

     Moved Tucker, seconded Tenney, to approve the Fayette Community Library Board of Trustees meeting minutes from 11/13/19.  All ayes, motion carried.

     Moved Potratz, seconded Post, to approve the Fayette Community Library Board of Trustees meeting minutes from 12/11/19.  All ayes, motion carried.

     Moved Post, seconded Wulfekuhle, to discuss Resolution 2020-1. McGrane advised City Attorney Pat Dillon suggested a few years ago that a Resolution be adopted each time there is change on the Council reappointing the City Attorney. Concerns were discussed about having Jill Dillon as one of the alternate City Attorney's because she is also an Assistant County Attorney. The city will monitor this and if anything conflicting occurs, the council will consider removing her as one of the alternate City Attorney's. Moved Potratz, seconded Tucker, to approve Resolution 2020-1: Reappointing City Attorney Pat Dillon,  alternate City Attorney Jill Dillon and alternate City Attorney Nathan Lein at a rate of $125 per meeting (only attending if requested by the Mayor or Council) and a rate of $110/hour for services and duties billed in tenths of the hour. Roll call, all ayes, motion carried.

     Moved Tucker, seconded Tenney, to discuss Resolution 2020-2. Chief Davis advised the only changes to the new contract are: purchasing a new police vehicle was removed because one was purchased during the last contract period and Upper Iowa University (UIU) will be responsible for purchasing an in-car camera for the police vehicle. The cost of the police services will continue to increase 2% each year. Moved Tucker, seconded Post, to approve Resolution 2020-2: The agreement between the City of Fayette and UIU for campus police and safety services. Roll call, all ayes, motion carried.

     Moved Potratz, seconded Wulfekuhle, to discuss holding council work sessions. After discussion, it was decided to try and hold some work sessions before the council meetings to discuss items on the council agendas as well as strategic planning. The first work session will be held at 5:30pm on 1/20/20. No official action was taken.

     There being no further business, moved Potratz, unanimous, to adjourn at 7:14 pm.

REGULAR COUNCIL MEETING

December 16, 2019

 

     The City Council of the City of Fayette, Iowa, met Monday, December 16, 2019, at 5:30pm in Fayette City Hall pursuant to law and rules of said council, Mayor Wenthe presiding.

     Roll call: Present - Council members Cowley, Larson, Potratz, Tucker and Wulfekuhle.

     Moved Cowley, seconded Larson, to approve the consent agenda items consisting of the regular meeting minutes of 12/2/19 and the claims list of 11/19/19 – 12/16/19. Roll call, all ayes, motion carried.

     Moved Tucker, seconded Larson, to approve the agenda as presented. All ayes, carried.

     Upon Mayor Wenthe’s request and the Fayette Fire Departments recommendation, moved Cowley, seconded Wulfekuhle, to reappoint Jason Rohde as Fayette Fire Chief for 2020.  All ayes, carried.  Chief Jason Rohde shared the Fire Department is needing more volunteers.   

     Administrator/Clerk McGrane informed the council that the Public Works Department hauled 41 truckloads of leaves this year.  McGrane has been busy the last few weeks preparing and assisting with the annual city exam.  The auditors were at City Hall on 12/10.  McGrane attended the 2019 Budget Workshop on 12/3 and the Fayette County Economic Development (FCED) meeting on 12/6.  McGrane included the FCED quarterly report in the packet.  The new server should be installed at the beginning of January 2020. Fayette City Hall and the Fayette Community Library will be closed on Wednesday and Thursday, 12/25/19 and 12/26/19, and Wednesday, 1/1/20 for the holidays.    

     Police Chief Davis reported to the council that they have received almost 300 toys for the Fayette Police Department (PD) toy drive. The department is currently participating in the holiday sTEP wave (Iowa Special Traffic Enforcement Program).  The council reviewed and discussed fuel receipts from the PD for the last few months and the locations where fuel was being purchased.  Resolution 8712 was discussed, which states city agencies and employees are required to purchase goods and services locally if possible and practical.  Chief Davis advised he will inform his police officers of the Resolution.

     Moved Potratz, seconded Larson, to approve the Fayette Recreation Board meeting minutes from 10/7/19.  All ayes, carried.

     Moved Cowley, seconded Larson, to discuss ethics.  Larson wanted to make sure everyone knew and understood the state codes on ethics. Larson advised he will provide some ethics information and leave it with the City Administrator for everyone to review.  Wenthe advised Larson provided some concerns to him about alleged ethics violations, however, after consulting with the City Attorney, no violations occurred and no further action was required. The incoming Council may wish to look at adopting a Code of Ethics.  Moved Tucker, seconded Potratz, to table the discussion.

     Moved Potratz, seconded Larson, to discuss the hours City Hall is open to the public.  McGrane advised he would like to address this during the budget process because he will have time to gather more information and accurate hours of the water/utility billing process to share with the council so they may reevaluate.  Moved Potratz, seconded Wulfekuhle, to table the discussion.

     Moved Larson, seconded Tucker, to go into closed/executive session per Iowa Code 21.5(1)(j) to discuss the purchase or sale of particular real estate only where premature disclosure could be reasonably expected to increase the price the City would have to pay for that property or reduce the price the City would receive for that property.  All ayes, carried.

     Moved Larson, seconded Wulfekuhle, to go out of closed session.  All ayes, carried.

     Moved Larson, seconded Wulfekuhle, to accept the donation to the city of Fayette of the empty lot located at 207 Alexander Street.  All ayes, carried.

    There being no further business, moved Larson, unanimous, to adjourn at 6:04pm.

REGULAR COUNCIL MEETING

December 2, 2019

     The City Council of the City of Fayette, Iowa, met Monday, December 2, 2019, at 6pm in Fayette City Hall pursuant to law and rules of said council, Mayor Wenthe presiding.

     Roll call: Present - Council members Cowley, Larson, Tucker and Wulfekuhle. Absent – Potratz.

     Moved Larson, seconded Wulfekuhle, to approve the consent agenda items consisting of the regular meeting minutes of 11/18/19, correspondence from Mediacom, and the claims list of 11/19/19 – 12/2/19. Roll call, all ayes, motion carried.

     Moved Cowley, seconded Tucker, to approve the agenda as presented. All ayes, carried.

     Mayor Wenthe advised the council that Congresswoman Abby Finkenauer, NE Iowa’s First Congressional District Representative, took time to tour Fayette last week and visited with some business owners.  Wenthe shared the 2018 Annual Crime Report statistics for the Fayette Police Department and advised he has been made aware of 7 formal complaints about the police department since Police Chief Ben Davis has been Chief. All the complaints were investigated, and no violations of police procedures were discovered. Wenthe discussed the chain of command and the best way to address citizen complaints.  Wenthe expressed his gratitude to all the city employees.

     Administrator/Clerk McGrane informed the council that he is still working with gWorks, the accounting software company, to correct the claims list report. 

     Police Chief Davis reported to the council that they have received almost 100 toys for the Fayette Police Dept. toy drive.  The toy drive runs through 12/14/19.

     Moved Tucker, seconded Cowley, to discuss the second reading of Ordinance 509. Moved Tucker, seconded Wulfekuhle, to waive the second reading of Ordinance 509 and move to the third and final reading.  All ayes, motion carried.  Moved Tucker, seconded Wulfekuhle, to approve the third and final reading of Ordinance 509, adding chapter 162 regulations for solar energy to the Fayette City Code.  Roll call, all ayes, motion carried.

    Moved Cowley, seconded Wulfekuhle, to approve the Fayette Streets and Sidewalks Committee meeting minutes from 11/18/19.  All ayes, carried.

     Moved Larson, seconded Tucker, to discuss the Fayette Board of Adjustment meeting minutes from 11/19/19.  After a brief discussion, moved Tucker, seconded Cowley, to approve the Fayette Board of Adjustment meeting minutes from 11/19/19.  All ayes, carried.

     Moved Cowley, seconded Larson, to discuss and consider approving the gWorks License and Support Agreements Addendum for the 2020 calendar year.  Moved Larson, seconded Wulfekuhle, to approve the gWorks License and Support Agreements Addendum for the 2020 calendar year.  All ayes, carried.

     Moved Larson, seconded Cowley, to discuss moving the 12/16/19 regular council meeting to 5:30PM.  Moved Larson, seconded Cowley, to move the 12/16/19 regular council meeting to 5:30PM.  All ayes, carried.

    There being no further business, moved Larson, unanimous, to adjourn at 6:16pm.

REGULAR COUNCIL MEETING

November 18, 2019

     The City Council of the City of Fayette, Iowa, met Monday, November 18, 2019, at 6pm in Fayette City Hall pursuant to law and rules of said council, Mayor Wenthe presiding.

     Roll call: Present - Council members Cowley, Potratz, Tucker and Wulfekuhle. Absent – Larson.

     Moved Potratz, seconded Cowley, to approve the consent agenda items consisting of the regular meeting minutes of 11/4/19, correspondence including the abstract of votes for the city election, the claims list of 11/5/19 – 11/18/19, the Annual Finance Report FY2019 and renewal of the Class C liquor license with outdoor service, Sunday sales and Class B native wine permit for Downtown Lounge. Roll call, all ayes, motion carried.

     Moved Tucker, seconded Cowley, to approve the agenda as presented. All ayes, carried.

     Mayor Wenthe advised the council that William Thom has resigned from the Fayette Tree Board and that he enjoyed his time serving as a member.

     Administrator/Clerk McGrane informed the council that two of the houses that were selected to receive improvements from the CDBG Grant are ready to go and construction should start soon.  McGrane assisted with running the CAT6 wiring throughout the building for the new server and it’s almost complete.  The IMWCA Workers Compensation site visit was on 11/14 as well as the Fayette County Housing Advisory Committee meeting.  A family is now moving into the new home on S. Main Street.  Northeast Iowa Community Action Corporation (NEICAC) has now built 3 homes in the city of Fayette with a current total assessed value of $215,980 and $3,372 in annual property taxes.  Fayette City Hall will be closed on Thursday and Friday, 11/28 and 11/29 for Thanksgiving. 

     Police Chief Davis informed the council that the Fayette Police Department will be having a Christmas Toy Drive from 11/17 through 12/14/19.  Anyone who donates a toy will receive a free Fayette Police Dept. Christmas ornament while supplies last.  The toys will then be donated to Helping Services of Iowa.  New, unwrapped toys may be dropped off at the Fayette Police Dept.

     Moved Cowley, seconded Potratz, to discuss Ordinance 509. Moved Potratz, seconded Wulfekuhle, to add in section 162.03, “and provide a shade report or equivalent documentation from a licensed solar installer” in the first sentence, and correct section 162.04 (B) so it reads “Roof-mounted systems must be placed on rear or side-facing roofs, which do not front any public street, unless a shade report or equivalent documentation from a licensed solar installer can be shown that such locations would be ineffective or impractical”.  Roll call, all ayes, motion carried.

    Moved Cowley, seconded Potratz, to discuss providing permission for John and Sharon Orr to apply for the Fayette County Community Foundation Grant through the City of Fayette for the Freedom Rock.  After discussion, moved Tucker, seconded Wulfekuhle, to provide John and Sharon Orr permission to apply for the Fayette County Community Foundation Grant through the City of Fayette for the Freedom Rock.  All ayes, motion carried.

    Moved Potratz, seconded Tucker, to discuss approving and adopting the Annual Urban Renewal Report for FY2019.  Moved Tucker, seconded Cowley, to approve and adopt the Annual Urban Renewal Report for FY2019. All ayes, carried. 

    There being no further business, moved Potratz, unanimous, to adjourn at 6:36pm.

REGULAR COUNCIL MEETING

November 4, 2019

     The City Council of the City of Fayette, Iowa, met Monday, November 4, 2019, at 6pm in Fayette City Hall pursuant to law and rules of said council, Mayor Wenthe presiding.

     Roll call: Present - Council members Larson, Potratz and Tucker. Absent – Cowley and Wulfekuhle.

     Moved Larson, seconded Potratz, to approve the consent agenda items consisting of the regular meeting minutes of 10/21/19, the claims list of 10/22/19 – 11/4/19 and the financial reports for September 2019. Roll call, all ayes, motion carried.

     Treasurer’s Balance for Fund Accounts as of September 30, 2019: Total September Receipts: $163,808.35 (General $54,071.80; Streets $19,224.29; Employee Benefits $19,527.13; Local Option Sales Tax [LOST] $8,517.88; TIF $1,009.05; Revolving Loan $1,085.72; Bolger $6,309.36; Library Fund $.05; Water $23,139.28; Water T&A $450; Sewer $25,365.15; Water/Sewer Capital $4,544.16; Storm Water $564.48). Total September Disbursements: $113,991.64 (General $47,539.46; Streets $5,150.97; Employee Benefits $8,929.86; CDBG LMI Housing $880.01; Revolving Loan $64.42; Bolger $10,996.25; Water $26,076.54; Water T&A $846.05; Sewer $13,432.14; 9 S. Main St $75.94). Transfers in: Sewer Fund $9,575.50; Transfers out: Sewer $9,575.50. Treasurer’s Balance: $3,403,883.19.

     Moved Larson, seconded Potratz, to approve the agenda as presented. All ayes, carried.

     Mayor Wenthe informed the council that he was notified by the Iowa Municipal Finance Officers Association (IMFOA) that City Administrator/Clerk Kris McGrane has completed all the requirements and obtained the designation of Iowa Certified Municipal Clerk.  Wenthe also mentioned that Hawkeye Telephone Company has started running fiber lines throughout the city of Fayette.    

     Administrator/Clerk McGrane advised Upper Iowa University will be donating a used desktop computer to replace the outdated desktop at Fayette City Hall.  Fayette City Hall will be closed for the holidays on 11/11, 11/28 and 11/29. 

     Police Chief Davis informed the council that Officer Allen is currently attending Narcan training and he will cross train the rest of the police officers.  The officers must re-certify every two years.    

     Moved Larson, seconded Potratz, to discuss Ordinance 509. Tereasa Lenius recommended the council add to the code that a copy of the shade report from a licensed solar installer be required.  The report will protect the consumer and provide further information to the city about the location of the panels.  Moved Potratz, seconded Tucker, to add to section 162.04 (B) “such as a shade report from a licensed solar installer” of Ordinance 509.  All ayes, motion carried.

    Moved Larson, seconded Tucker, to approve the Fayette Community Library Board of Trustees meeting minutes from 10/9/19.  All ayes, carried. 

    Moved Larson, seconded Tucker, to discuss drafting a city housing remodeling/rehabilitation incentive.  Tereasa Lenius suggested the city offer an incentive to residents who want to fix up the exterior of their home, such as new siding.  The council discussed looking for grants to fund an incentive, researching what other communities offer and to discuss the option during budget discussions.  No action was taken. 

    Moved Larson, seconded Tucker, to discuss approving the JUS Annual Software Assurance/Support Hours Contract Terms and Contract.  After discussion, moved Tucker, seconded Potratz, to approve the JUS Annual Software Assurance/Support Hours Contract Terms and Contract.  All ayes, carried. 

    There being no further business, moved Potratz, unanimous, to adjourn at 6:29pm.

REGULAR COUNCIL MEETING

October 21, 2019

     The City Council of the City of Fayette, Iowa, met Monday, October 21, 2019, at 6pm in Fayette City Hall pursuant to law and rules of said council, Mayor Pro-Tem Potratz presiding.

     Roll call: Present - Council members Cowley, Larson, Potratz and Tucker. Absent - Wulfekuhle.

     Moved Larson, seconded Cowley, to approve the consent agenda items consisting of the regular meeting minutes of 10/7/19 and the claims list of 10/8/19 – 10/21/19. Roll call, all ayes, motion carried.

     Moved Larson, seconded Tucker, to approve the agenda as presented. All ayes, carried.

     Administrator/Clerk McGrane advised the council one bid was received for two of the CDBG Housing Rehab homes and hopefully the project can start over the next few months.  McGrane also updated the council on some changes to the upcoming fiscal year 2021 budget process due to Bill SF634.

     Police Chief Davis informed the council that possibly next fiscal year a Fayette officer will be able to get certified to conduct tobacco/alcohol compliance checks in town.  It could possibly generate some more revenue for the city. 

     Moved Larson, seconded Tucker, to discuss Ordinance 509. Potratz had previously requested adding more clarification of the process to obtain solar panels into the new Solar Energy Systems. McGrane added in the clarification and advised the City Attorney reviewed and approves of the ordinance.  Moved Cowley, seconded Tucker, to approve the first reading of Ordinance 509, adding chapter 162 regulations for solar energy to the Fayette City Code.  Roll call, all ayes, motion carried.

    Moved Tucker, seconded Cowley, to discuss a new community outreach project for the Fayette Police Department.  Chief Davis advised he is still researching this project and will have more information at a future council meeting.

    Moved Larson, seconded Cowley, to discuss the Fayette Tree Board meeting minutes from 10/2/19.  Moved Larson, seconded Tucker, to accept the Fayette Tree Board meeting minutes from 10/2/19.  All ayes, carried.

     Moved Larson, seconded Cowley, to discuss removing the pine tree in the city right-of-way located a 100 W. College Street.  The Fayette Tree Board recommended removing the tree because it is dying.  McGrane explained, normally the Tree Board could just notify the Public Works Director about this and not have to refer it to the City Council.  Moved Larson, seconded Cowley, to approve removing the pine tree in the city right-of-way located at 100 W. College Street.  All ayes, carried.

    There being no further business, moved Tucker, unanimous, to adjourn at 6:13pm.

REGULAR COUNCIL MEETING

October 7, 2019

     The City Council of the City of Fayette, Iowa, met Monday, October 7, 2019, at 6pm in Fayette City Hall pursuant to law and rules of said council, Mayor Wenthe presiding.

     Roll call: Present - Council members Cowley (arrived at 6:09pm), Larson, Potratz, Tucker and Wulfekuhle.

     Moved Larson, seconded Potratz, to approve the consent agenda items consisting of the regular meeting minutes of 9/16/19, the claims list of 9/17/19 – 10/7/19, the financial reports for August 2019 and renewal of the Class C liquor license with outdoor service and Sunday sales for Shrubb’s Street Eatery LLC.  Roll call, all ayes, motion carried.

     Treasurer’s Balance for Fund Accounts as of August 31, 2019: Total August Receipts: $213,648.10 (General $24,010.55; Streets $19,334.47; Local Option Sales Tax [LOST] $8,517.88; Revolving Loan $1,085.27; Bolger $174.87; Library Fund $.02; Water $17,299.17; Water T&A $3,000; Sewer $19,971.17; Sewer Project $114,936.69; Water/Sewer Capital $4,472.01; Storm Water $596; 9 S. Main St $250). Total August Disbursements: $125,456.28 (General $51,996.86; Streets $7,546.91; Employee Benefits $10,699.13; CDBG LMI Housing $1,109.84; Revolving Loan $112.20; Bolger $4,353.75; FEMA $2,092.57; Water $10,847.15; Water T&A $4,122.74; Sewer $15,646.10; Sewer Project $15,234.27; Storm Water $1,104; 9 S. Main St $590.76). Transfers in: Sewer Fund $9,575.50; Transfers out: Sewer $9,575.50. Treasurer’s Balance: $3,353,848.75.

     Moved Wulfekuhle, seconded Larson, to approve the agenda as presented. All ayes, carried.

     Upon recommendation of the Fayette Fire Department and Mayor Wenthe, moved Larson, seconded Tucker, to appoint Haydn Martin to the Fayette Fire Department.  All ayes, carried. 

     Upon recommendation of the Fayette Fire Department and Mayor Wenthe, moved Larson, seconded Wulfekuhle, to appoint Myron Crawford to the Fayette Fire Department.  All ayes, carried.

     Upon recommendation from Mayor Wenthe, moved Potratz, seconded Larson, to reappoint Pat Whelan to the Fayette County Waste Management Board for another two-year term, until 10/19/2021.

     Administrator/Clerk McGrane updated the council on the progress of the new server.  McGrane also advised he had attended the Iowa League of Cities Annual Conference for the first time and encouraged the council to budget next year for the Mayor and a council member or two to attend.  The City of Fayette’s trick-or-treating will be on Thursday, Oct. 31st from 5PM to 7PM.  Residents who are interested in participating may leave their porch light on.

     Police Chief Davis advised the council that he recently returned from attending the LEIN conference.  On Oct. 9th, there will be around 21 Law Enforcement agencies at the Fayette Community Library attending the Governor Traffic Safety Bureau meeting.  Officer Allen received a salvage junk title certification, so he is able to do inspections.  The next E911 meeting is in December and we are on the agenda to have the board discuss if they are still interested in paying for half of a new tower in Fayette for radio communication.

     Moved Wulfekuhle, seconded Larson, to discuss and review a solar panel ordinance.  Tucker and Cowley had previously met to research and draft an ordinance for the council to review.  The ordinance would require property owners to complete a building permit prior to installing ground-mounted or roof-mounted solar energy systems on the property.  Ground-mounted solar energy systems require the approval of the Planning and Zoning Commission and the City Council.  The council will review the draft ordinance and the first reading will be at a future council meeting.  No action was taken.

     Moved Wulfekuhle, seconded Cowley, to discuss purchasing an additional Jayhawk Utility Software (JUS) billing user license.  McGrane did get confirmation that it is only a one-time fee of $650 for the additional license.  The additional license will help the clerks to work simultaneously on utility accounts and billing.  Moved Wulfekuhle, seconded Tucker, to purchase the additional JUS billing user license for $650.  All ayes, carried.

     Moved Potratz, seconded Larson, to discuss the Fayette Personnel Committee meeting minutes from 9/24/19.  Moved Larson, seconded Cowley, to approve the Fayette Personnel Committee meeting minutes from 9/24/19.  All ayes, carried.

     Moved Larson, seconded Tucker, to approve the Fayette Community Library Board of Trustees meeting minutes from 6/12/19.  All ayes, carried. 

     Moved Larson, seconded Potratz, to approve the Fayette Community Library Board of Trustees meeting minutes from 7/10/19.  All ayes, carried. 

     Moved Wulfekuhle, seconded Cowley, to approve the Fayette Community Library Board of Trustees meeting minutes from 8/7/19.  All ayes, carried. 

     Moved Cowley, seconded Larson, to approve the Fayette Community Library Board of Trustees meeting minutes from 9/11/19 and the Library Director’s report.  All ayes, carried. 

     Moved Tucker, seconded Cowley, to approve the Fayette Ambulance Service meeting minutes from 10/2/19.  All ayes, carried.

     Moved Cowley, seconded Wulfekuhle, to discuss and consider hiring Jacob Palmer as a City Maintenance Worker and a starting salary.  Palmer was present and answered questions from the council.  After discussion, moved Potratz, seconded Wulfekuhle, to hire Jacob Palmer as the City Maintenance Worker and placing Palmer on the current wage scale at #8, which is an hourly wage of $18.80.  Palmer plans to start on October 21, 2019.  All ayes, carried.

     Moved Tucker, seconded Cowley, to discuss Resolution 2019-19.  McGrane highlighted a few things in the Street Finance Report for FY2019.  Moved Tucker, seconded Wulfekuhle, to adopt Resolution 2019-19, adopting the Street Finance Report for FY2019.  Roll call, all ayes, motion carried.

     Moved Cowley, seconded Wulfekuhle, to discuss Resolution 2019-20.  The Fayette Ambulance Service recommended increasing the rates for the Fayette Ambulance Service by approximately 10%.  After discussion, moved Wulfekuhle, seconded Cowley, to adopt Resolution 2019-20, increasing the current Fayette Ambulance Service rates by approximately 10%.  Roll call, all ayes, motion carried.

     Moved Potratz, seconded Larson, to discuss Resolution 2019-21.  The Fayette Personnel Committee recommends the city offer a continuation of health coverage to employees who retire prior to age 65 at the employee’s expense.  After discussion, moved Wulfekuhle, seconded Potratz, to adopt Resolution 2019-21, amending the Personnel Policy by adding continuation of health coverage in Section 5.1.  Roll call, all ayes, motion carried.

     Moved Larson, seconded Cowley, to discuss accepting the five-year sewer maintenance contract with Municipal Pipe and Tool Co. LLC.  The city has contracted with Municipal Pipe and Tool Co. for many years now.  Public Works Director Jerry Hildebrand did get another estimate which was comparable in costs.  Moved Larson, seconded Wulfekuhle, to accept the five-year sewer maintenance contract with Municipal Pipe and Tool Co. LLC.  All ayes, carried.

     Moved Potratz, seconded Cowley, to discuss approving the proposal from Kluesner Construction, Inc. for asphalt repair.  After discussion, moved Tucker, seconded Larson, to approve and accept the proposal from Kluesner Construction, Inc. for asphalt repair.  All ayes, carried.

     Moved Cowley, seconded Tucker, to discuss a new community outreach project for the Fayette Police Department.  Chief Davis proposed the idea of giving parking violators in the month of November the option to either pay the $30 parking ticket or donate a toy valued at $10 to $15.  The toys collected would be donated to various local services such as Family Services of NE Iowa, Helping Services for Youth and Families, Riverview Sexual Assault Center, Friends of the Family and the NE Iowa Mentoring Program to assist children of broken homes, domestic violence or other misfortunes during the holiday season.  Davis does want to check with the City Attorney before moving forward but wanted to present the idea to the council to start considering before the next council meeting.  No action was taken.

     Moved Tucker, seconded Cowley, to discuss Resolution 2019-22.  McGrane had drafted an ordinance with a new business incentive that would reimburse marketing and advertising costs, up to $1,000 if funds are available, for new businesses in Fayette that was discussed at a previous council meeting.  New businesses opening to the public after October 1, 2019, would be reimbursed up to $1,000 after 12 months of business by completing an application, providing copies of all receipts, providing proof of advertising and council approval.  Moved Wulfekuhle, seconded Potratz, to adopt Resolution 2019-22, adopting a new commercial business marketing incentive from October 1, 2019 through December 31, 2020.  Roll call, all ayes, motion carried.

     Moved Cowley, seconded Potratz, to discuss purchasing ceiling tiles for the back of 9 S. Main Street.  McGrane advised that about 50 of the ceiling tiles in the back room of 9 S. Main Street need replaced.  They are curling and discoloring.  A quote provided by the Fayette Lumber Company showed 2x4 ceiling tiles are $5.80 each.  Moved Potratz, seconded Tucker, to have someone look to make sure there are no leaks that are causing the issue and to purchase 50 ceiling tiles from the Fayette Lumber Company.  All ayes, carried.

    There being no further business, moved Potratz, unanimous, to adjourn at 6:48pm.

REGULAR COUNCIL MEETING

September 16, 2019

     The City Council of the City of Fayette, Iowa, met Monday, September 16, 2019, at 6pm in Fayette City Hall pursuant to law and rules of said council, Mayor Wenthe presiding.

     Roll call: Present - Council members Larson, Potratz and Wulfekuhle. Absent – Cowley and Tucker.

     Moved Larson, seconded Wulfekuhle, to approve the consent agenda items consisting of the regular meeting minutes of 9/3/19, the claims list of 9/4/19 – 9/16/19, renewal of the Class C liquor license with outdoor service and Sunday sales for Shiners Bar & Grill and renewal of the Class C beer permit, class B wine permit and Sunday sales for Dollar General/Dolgencorp, LLC.  Roll call, all ayes, motion carried.

     Moved Larson, seconded Potratz, to approve the agenda as presented. All ayes, carried.

     Mayor Wenthe thanked everyone who helped out with Watermelon Days.  Wenthe toured the new NE Iowa Community Action house at 505 S. Main Street and reminded the council that applications are still being accepted for anyone interested in purchasing.  Wenthe advised that Administrator/Clerk McGrane and he attended a community conversation with other city leaders and representatives from Alliant Energy on 9/5.  A variety of topics were discussed including where Alliant Energy’s priorities were moving forward including investments and the future rate increases.  Individuals may reach out to Alliant Energy to express any concerns.  Upon the Fayette Ambulance Service and Wenthe’s request, moved Larson, seconded Wulfekuhle, to appoint Haydn Martin to the Fayette Emergency Medical Service.  All ayes, carried.

     Administrator/Clerk McGrane informed the council that City Hall finished notifying utility customers who received a partial water deposit refund.  It is tentatively scheduled to install the new server 10/2-10/4.  McGrane also met with Upper Explorerland on 9/4 to review the Revolving Loan Fund and everyone needs to continue to help promote the incentive.

     Police Chief Davis advised the council that the City of Fayette was chosen to host the next Governor Traffic Safety Bureau’s meeting in October as they discuss the plans for 2020.  Davis and McGrane attended the E911 meeting to learn about Fayette County’s future plans on emergency communications. 

     Moved Larson, seconded Wulfekuhle, to discuss forgiving a portion of the sewer fees for Laura Gleissner due to a leak.  Gleissner explained she had a water leak under the crawl space of the house and the water was not going through the city’s sewer system.  Assistant Public Works Director Adam Hildebrand did view the leak prior to it being fixed and confirmed it was not going down the city’s sewer system.  McGrane had provided a history of Gleissner’s utility usage and figured out an average usage.  Moved Larson, seconded Wulfekuhle, to forgive $108.93, which is an average of prior usage, of the sewer charges from Gleissner’s utility bill, 306 E. State St., due to a water leak that did not go down the city’s sewer system.  All ayes, motion carried.   

     Moved Larson, seconded Potratz, to discuss having Public Works employees verify newly installed mailboxes to make sure they meet the City Code requirements.  Kevin Lehs was in attendance to share his idea of having a form that the city would provide indicating that any new mailboxes that are put up would be inspected by the city to indicate if they meet City Code requirements or not.  Once the form is filled out, a copy would be sent to the owners of the property.  Public Works Director Jerry Hildebrand was in favor of the form but indicated most times the city is not notified when new mailboxes are put up.  It is the home owner’s responsibility to contact the city and to call in a locate prior to digging to install a mailbox.  Lehs felt the form would help clarify if a mailbox was in compliance or not if it were to get hit by a snow plow.  The city code states if a legally placed mailbox is damaged by the city snow plow, it will be repaired or replaced by the city.  The code also states if the mailbox is damaged by the windrow (wall of flying snow) hurled by a passing snow plow, the city will not repair or replace the mailbox.  Lehs pointed out he believes the city snow plow drivers go too fast around town which doesn’t help.  Hildebrand explained a few things about the snow plows including that the plows must go fast enough to provide enough momentum for the snow to get completely off the road.  After they plow and the city receives more snow, the narrower the streets will get if they don’t get the previous snow completely off the road.  After further discussion, Larson recommended this topic be referred to the Streets Committee.  No action was taken.

     Moved Larson, seconded Potratz, to discuss Fayette County Economic Development and Tourism.  Mallory Hanson, with the NE Iowa RC&D and contracted by the Fayette County Supervisors to be the Fayette County Economic Development & Tourism Director, provided a short presentation to the council.  Hanson explained her first priority is reaching out to all the cities, banks and other organizations to gain support in becoming a part of a new organization and forming a board.  Hanson shared that the goal is to make the new organization a 501c6 because there will be more flexibility to change and grow in specific areas.  Hanson has already established a Facebook page and website, www.visitfayettecountyiowa.com, and hopes to continue promoting Fayette County as she continues to work on establishing the organization.  Hanson encouraged the city to be a part of the new organization and to continue paying the same rate as in the past, which is around $1500.  Hanson has already visited Elgin, Clermont, West Union and Westgate and they are all on board to be a part of the organization.  Fairbank has declined to be a part of the organization.  Hanson hopes that the majority of the money they receive this year from those who want to be a part of the organization would be saved until the board is able to approve what they want to spend it on.  Hanson has recently finished a quarterly report that she would provide the Fayette City Council.  Moved Wulfekuhle, seconded Potratz, to continue to support the Fayette County Economic Development and Tourism at the current rate we have been supporting and what we have budgeted.  All ayes, motion carried. 

    There being no further business, moved Potratz, unanimous, to adjourn at 6:40 pm.

REGULAR COUNCIL MEETING

September 3, 2019

     The City Council of the City of Fayette, Iowa, met Tuesday, September 3, 2019, at 6pm in Fayette City Hall pursuant to law and rules of said council, Mayor Wenthe presiding.

     Roll call: Present - Council members Cowley, Larson, Tucker and Wulfekuhle. Absent – Potratz.

     Moved Larson, seconded Cowley, to approve the consent agenda items consisting of the regular meeting minutes of 8/19/19, the claims list of 8/20/19 – 9/3/19, and the financial reports for July 2019.  Roll call, all ayes, motion carried.

     Treasurer’s Balance for Fund Accounts as of July 31, 2019: Total July Receipts: $129,721.31 (General $66,174.22; Streets $13,811.82; Employee Benefits $1,593.77; Local Option Sales Tax [LOST] $8,541.19; TIF $28.32; CDBG LMI Housing $1,020; Revolving Loan $1,085.47; Bolger $315.40; Library Fund $33.49; Water $12,451.45; Water T&A $1,350; Sewer $18,182.02; Water/Sewer Capital $4,550.11; Storm Water $584.05). Total July Disbursements: $166,187.78 (General $68,141.42; Streets $20,046.81; Employee Benefits $26,703.79; Bolger $1,467.01; Water $17,665.19; Water T&A $1,345.42; Sewer $22,634.29; Sewer Project $8,122.53; 9 S. Main St $61.32). Transfers in: Sewer Fund $9,575.50; Transfers out: Sewer $9,575.50. Treasurer’s Balance: $3,264,931.44.

     Moved Larson, seconded Wulfekuhle, to approve the agenda as presented. All ayes, carried.

     Mayor Wenthe reminded the council about Fayette Watermelon Days this weekend.  Wenthe will be attending a meeting to search for a new Fayette County Assessor.  Wenthe advised the council that the new business, Driftless Area Guide Company, has officially opened next to City Hall.

     Administrator/Clerk McGrane reminded the council that city hall’s hours officially changed, and he ordered a window decal for the front door to indicate the new hours.  Deputy Clerk Anne Seller’s last day with the city was on 8/30/19.  McGrane met with FEMA to review the cities Floodplain documents on 8/20.  He also attended a Low-Income Housing Tax Credit & Affordable Housing informational meeting on 8/29.

     Moved Tucker, seconded Wulfekuhle, to discuss Ordinance 508, amending section 2 in chapter 92 to adjust water rates for irrigation systems.  Roy and Jean Karlson (506 W. Clark St.) were present and had some questions about their water bills answered.  Karlson’s voiced their concerns about increasing the water rates for irrigation systems and wanted the council to be aware that there are only a few irrigation systems in town.  Wenthe also advised the council he is not in support of increasing the rates for irrigation systems at this time.  McGrane had inquired with other cities around Iowa who have separate rates for irrigation systems and only heard back from Waukee, West Des Moines, Johnston and Urbandale.  After further discussion, no action was taken.  

     Moved Tucker, seconded Wulfekuhle, to discuss Ordinance 507, amending sections 2 and 4 in chapter 99 to increase the sewer rate.  McGrane explained that there are a few sections in the code that need updated with the new minimum sewer rates that were recently raised.  Moved Wulfekuhle, seconded Tucker, to waive the first and the second readings of Ordinance 507.  Roll call, all ayes.  Moved Wulfekuhle, seconded Tucker, to approve the third and final reading of Ordinance 508, amending sections 2 and 4 in chapter 99 to increase the sewer rate.  Roll call, all ayes.

     Moved Tucker, seconded Wulfekuhle, to discuss and consider drafting a solar panel ordinance.  Tucker advised she had started researching and Decorah and Waverly currently have a solar panel ordinance.  The council decided to have Tucker and Cowley work together on researching and drafting an ordinance to present at a future council meeting.  After further discussion, moved Tucker, seconded Wulfekuhle, to have any building permits with solar panels or energy efficient structures be brought to the city council prior to approval.  All ayes, carried.

     Moved Cowley, seconded Larson, to discuss and consider purchasing another JUS Utility Billing User License.  McGrane explained the quote was for $650, which would be annually.  By purchasing the extra license, it would let city hall workers access the Utility Billing software on two computers instead of only one.  Currently if we are assisting multiple customers, working on customer accounts, printing bills or working on any utility billing financing, we have to take turns using the software because only one person can be on it at a time.  After further discussion and questions, McGrane will provide more information and clarification about the software at a future meeting.  Moved Tucker, seconded Cowley, to table.  All ayes, carried.

     Moved Tucker, seconded Larson, to move into closed session per Iowa Code 21.5(1)(j) to discuss the purchase or sale of a particular real estate only where premature disclosure could be reasonably expected to increase the price the City would have to pay for that property or reduce the price the City would receive for that property.  Roll call, all ayes, carried.

    Moved Cowley, seconded Wulfekuhle, to move out of closed session.  Roll call, all ayes, carried.

    There being no further business, moved Larson, unanimous, to adjourn at 6:46pm.

REGULAR COUNCIL MEETING

August 19, 2019

     The City Council of the City of Fayette, Iowa, met Monday, August 19, 2019, at 6pm in Fayette City Hall pursuant to law and rules of said council, Mayor Wenthe presiding.

     Roll call: Present - Council members Cowley, Larson, Potratz (formerly known as Nefzger), Tucker and Wulfekuhle (arrived right after roll call).

     Moved Cowley, seconded Larson, to approve the consent agenda items consisting of the regular meeting minutes of 8/5/19, the claims list of 8/6/19 – 8/19/19, and the updated Outstanding Obligations Disclosure Statement for 2019.  Roll call, all ayes, motion carried.

     Louise Scott was present and addressed the council about a letter that was sent to the Mayor and council in regard to the solar panel array that is currently being installed at the North Fayette Valley (NFV), Fayette Elementary School (FES) located at 200 Volga Street.  NFV Superintendent Duane Willhite and NFV Board of Education member Julie Ahrens were both in attendance to answer questions that were addressed to the school.  Willhite advised the NFV Board of Education approved the solar panel project in May and panels will be placed at all the NFV school locations.  Willhite advised the school district should save over $50,000 for the first year for electricity by installing the panels.  The panels were originally planned to go on the roof of the FES, however it is more economical and safer for maintenance to place the panels on the ground.  A fence will be put up around the panels and Willhite advised the school could probably have some landscaping around the fence to help make it more visually appealing.  He may have the plans presented to the city council.  Willhite said the panels are designed to absorb the sunlight, so there should be no reflection onto the neighboring houses.  It was questioned about why the building permit was not completed sooner and Willhite said he would take the responsibility for that.  The project moved faster than he anticipated because part of the project is being purchased by an investor.  The building permit was completed before construction began and there were no violations to the City Code of Fayette.  Willhite also mentioned there are no current plans on adding any more panels than what is already started.  Willhite expects the project to be completed in Fayette by the end of September.  Tucker expressed that communication needs to be better from the school.  Ahrens apologized for the lack of communication to the neighbors and community about the project.  Willhite understands the neighbors’ concerns and will try and be good neighbors.  Willhite advised that NFV enrollment has increased and as long as enrollment doesn’t significantly decrease, there will be no plans on closing the FES.  Scott requested the construction to stop until further communication is done with the neighbors and that the council look into adopting an Ordinance about solar panels so similar situations like this do not occur in the future.  Mayor Wenthe advised the city cannot authorize the construction to stop because there is no violation to the City Code and that they would discuss a solar panel Ordinance at the next council meeting.

     Moved Larson, seconded Cowley, to approve the agenda as presented. All ayes, carried.

     This being the time and place published for a public hearing for the conveyance of an utility easement allowing Hawkeye Interconnect Company a perpetual right-of-way easement for the purpose of constructing, reconstructing, operating, maintaining and removing lines for the transmission and distribution of fiber optic service and for communication facilities including the necessary other appurtenances, and to permit the attachment thereto of facilities owned by others, together with the right of ingress and egress and the right to trim, cut down and remove such trees, brush, saplings, and bushes as may interfere with the proper construction at the following locations: the East 15 feet of the North 18 feet of Lot 12 and the South 14 2/3 feet of Lot 13, Block 7, Fayette, Fayette County, Iowa; the West 15 feet of the West 20 feet of the South 26 feet of Lot1, Block 12, Fayette, Fayette County, Iowa; and the West 15 feet of the South 3 feet of Lot 3, Block 13, Fayette, Fayette County, Iowa.  Moved Larson, seconded Potratz, to open the hearing.  All ayes, carried.  Mayor Wenthe opened the hearing and asked for comments.  There being no comments, Mayor Wenthe closed the hearing.  Moved Larson, seconded Potratz, to close the hearing.  All ayes, carried.  Moved Potratz, seconded Larson, to approve Resolution 2019-18: Approval of the conveyance of a utility easement allowing Hawkeye Interconnect Company (Hawkeye Telephone) to use the perpetual right-of-way for fiber optic service.  Roll call, all ayes, carried.

     Mayor Wenthe updated the council on the CDBG Rehab Housing Projects.  There are currently five projects and funding is available for one additional project.  No bids were presented for the bid opening on 8/12/19 for two of the projects.  Upper Explorerland is going to reach out to a few contractors for feedback and we will set another bid opening date for the future. 

     Administrator/Clerk McGrane informed the council that he is finishing up the SRF loan and Sewer Spot Repair and Lining project.  The maximum amount the city needed to borrow for the SRF Supplemental loan is $82,000, down from $130,000.  McGrane also updated the Outstanding Obligation Debt Report to reflect this change.  

     Fayette Police Chief Davis advised the council that National Night Out was a great success and they are estimating between 350 and 400 people attended.  Davis also advised sTEP (special traffic enforcement program) is currently going on right now and the Fayette Police Department will be partnering up with the West Union Police Department for a joint project in the near future.  The joint project is mandated for the GTSB grant program. 

     Moved Larson, seconded Potratz, to discuss raising water rates for irrigation systems or non-consumption water accounts.  McGrane provided the council with the information from the previous council meeting.  Larson suggested doubling the water rates, which would be a minimum bill of $30 for the first 150 cubic feet and $0.11 per cubic foot for anything over the minimum.  Moved Larson, seconded Potratz, to move forward with a draft Ordinance for the next council meeting.  All ayes, carried.

     Moved Cowley, seconded Larson, to discuss purchasing a new radio tower south of town.  The budget committee has budgeted to replace the tower over the last few years because it is getting to be at the end of its life.  The estimated quotes are a few years old and this project needs to be researched again.  Wenthe recommends referring this to the Safety Committee to research.  Moved Potratz, seconded Cowley, to refer purchasing a new radio tower to the Safety Committee.  All ayes, carried.

     Moved Larson, seconded Tucker, to approve the Fayette Tree Board meeting minutes from 7/2/19.  All ayes, carried.

     Moved Larson, seconded Cowley, to approve the Fayette Tree Board meeting minutes from 8/7/19.  All ayes, carried.

     Moved Cowley, seconded Wulfekuhle, to discuss Resolution 2019-17.  Moved Cowley, seconded Larson, to adopt Resolution 2019-17, approving and authorizing a form of Loan and Disbursement Agreement by and between the City of Fayette, Iowa, and the Iowa Finance Authority, and authorizing and providing for the issuance and securing the payment of $82,000 Sewer Revenue Capital Loan Notes, Series 2019, of the City of Fayette, Iowa, under the provisions of the City Code of Iowa, and providing for a method of payment of said Notes, and Approving form of Tax Exemption Certificate.  Roll call, all ayes, motion carried.

     Moved Larson, seconded Cowley, to discuss approving the rental lease for 9 S. Main Street to Driftless Area Guide Company.  McGrane researched and updated our current rental lease as the council requested to make it more cost-effective for start-up businesses.  McGrane had the City Attorney review the updated lease and make suggestions.  Wulfekuhle recommended a $200 deposit.  The council agreed to $50 per month rent for the first 6 months, then an increase of $50 per month every 6 months up to 3 years.  Driftless Area Guide Company is only planning on renting the space for 3 months.  Moved Wulfekuhle, seconded Cowley, to accept the lease and to approve the City Administrator to take the necessary steps to lease out the space at 9 S. Main Street to Driftless Area Guide Company.  All ayes, carried.

     Moved Larson, seconded Wulfekuhle, to discuss IMLA Dangerous Dog Ordinance.  Chief Davis advised we received information from our City Attorney and he is reviewing it with our current City Code.  No action was taken.

     Moved Larson, seconded Potratz, to discuss approving the Fayette Community Church’s Downtown & Neighborhood Revitalization Program application.  Moved Cowley, seconded Larson, to approve the demolition incentive for the Fayette Community Church and reimburse 50% of the demolition costs out of the Bolger fund for $4,746.25.  All ayes, approved.

     Moved Larson, seconded Cowley, to discuss approving the Butikofer’s Downtown & Neighborhood Revitalization Program application.  Moved Larson, seconded Cowley, to approve the demolition incentive for the Butikofer’s and reimburse 50% of the demolition costs out of the Bolger fund for $3,750.  All ayes, approved.

     Potratz left the meeting at 7:05pm. 

     Moved Cowley, seconded Larson, to discuss increasing the hours of the Deputy Clerks.  Deputy Clerk Anne Sellers provided her retirement notice and her last day will be Friday, August 30th.  McGrane provided the council with information he had presented at a previous council meeting.  Larson had contacted neighboring cities to find out staffing hours and job duties.  Larson was not in favor of increasing the hours because it would increase the expenses out of the water and sewer funds.  Wulfekuhle suggested cutting back the hours that City Hall is open to the public, giving more uninterrupted time for administration to complete their job duties.  Moved Wulfekuhle, seconded Larson, to change Fayette City Hall’s public office hours to 8am to 12:30pm and 3pm to 4pm, Monday through Friday, starting Monday, August 26th, 2019.  All ayes, carried.

     Moved Tucker, seconded Cowley, to discuss granting permission for the city to submit a video in the SRF Water Tower contest.  McGrane advised the State of Iowa is holding a contest to show-off their hometown pride by submitting a short video for a chance to win a one-of-a-kind water tower.  McGrane would work on this project on his own time and not during company time.  Moved Tucker, seconded Cowley, to approve the City Administrator to submit a video for the SRF Water Tower contest on his own time.  All ayes, carried.

     There being no further business, moved Larson, unanimous, to adjourn at 7:32pm.

There is no place like home. And there is no place like Fayette.

11 S. Main Street

563.425.4316

info@fayetteiowa.com

Pay Your Utility Bill

Pay Now2

Pay your Fayette Parking Ticket

Pay Now2

Search