REGULAR COUNCIL MEETING

June 5, 2023

     The City Council of the City of Fayette, Iowa, met Monday, June 5, 2023, at 6:00 pm in the Community Room at the Fayette Community Library pursuant to law and rules of said council, Mayor Wood presiding. The meeting began with the Pledge of Allegiance.

     Roll call: Present - Council members Post, Potratz, Scott and Tucker. Later, James Lowery was sworn in.

     Moved Tucker, seconded Post, to approve the consent agenda items consisting of the regular meeting minutes of 5/15/23, the claims list of 5/13/23-6/2/23, and the financial reports for January 2023 and February 2023. Roll call, all ayes, motion carried.

     Treasurer's Balance for Fund Accounts as of January 31, 2023: Total January Receipts: $525,969.80 (General $434,242.59; Streets/RUT $13,429.88; Employee Benefits $7,680.39; LOST $10,459.62; Revolving Loan $243.58; Bolger $398.66; Library Fund $932.55; Debt $265.35; Water $21,555.75; Water T&A $150; Sewer $31,427.32; Water/Sewer Capital $4,552.11; Storm Water $632). Total January Disbursements: $104,265.57 (General $48,137.07; 9 S. Main $267.58; Streets/RUT $7,098.50; Employee Benefits $8,314.38; Bolger $144.75; Library Fund $999.63; Homes for Iowa $151.63; N. Main Street $14,730.50; Water $10,557.25; Water T&A $399.43; Sewer $13,464.85). Transfers in: Sewer Fund $9,575.50; Transfers out: Sewer $9,575.50. Treasurer’s Balance: $4,822,856.54.

     Treasurer’s Balance for Fund Accounts as of February 28, 2023: Total February Receipts: $176,670.75 (General $60,605.03; Streets/RUT $15,357.87; Employee Benefits $2,940; LOST $11,631.19; Hotel/Motel $7,267.71; CDBG Grant LMI Housing $26,133; Revolving Loan $241.48; Bolger $118.71; Library Fund $60.99; Debt $101.68; Water $18,791.40; Water T&A $150; Sewer $28,740.61; Water/Sewer Capital $3,951.08; Storm Water $580). Total February Disbursements: $125,169.62 (General $53,645.20; 9 S. Main $460.27; Streets/RUT $8,446.11; Employee Benefits $8,514.91; Bolger $64; Library Fund $999.63; Debt $600; Homes for Iowa $328.76; N. Main Street $25,532.75; Water $11,476.68; Water T&A $603.37; Sewer $14,497.94). Transfers in: Sewer Fund $9,575.50; Transfers out: Sewer $9,575.50. Treasurer’s Balance: $4,874,266.57.

     Citizen Comments: Stacey Meyer (Fayette Fire Department Volunteer) from just outside the city of Fayette questioned the council as why they did not follow the new ordinance they recently passed which provides the volunteer fire department two chances to recommend a fire chief to the city council. Council member Scott later commented that the fire department was asked to provide a recommendation at the 5/1/23 and 5/15/23 council meetings and failed to make any recommendations.

     Scott Bowen from Fayette advised he feels the city council pushed the new ordinance on appointing a fire chief through and then the council ignored it. Bowen questioned on where a $500 donation from RAGBRAI to the fire department went. He also wanted to know where other checks to the fire department went. Bowen advised the city administrator is requesting a large pay increase and is far behind on his reports. Bowen feels the city council and the city administrator are not doing their jobs and the citizens are upset. Bowen stated Mayor Wood informed him that he had reviewed camera footage of council member Tucker interfering with police acts and Bowen questioned why charges have not been filed. Bowen feels Tucker should resign. Council member Tucker stated she has not been made aware of any conversations with the police department or Mayor Wood, nor has she been informed of the accusations.

     Moved Potratz, seconded Post, to approve the agenda as presented. All ayes, motion carried.

     Upon recommendation from the Mayor to appoint Randall Streeter as the Fayette Fire Chief for 2023, moved Scott, seconded Potratz, to appoint Randall Streeter as the Fayette Fire Chief for 2023. All ayes, motion carried.

     Mayor Wood informed the council that the WMT Tractorcade will be passing through the city of Fayette on Tuesday, 6/13, which is the 2nd day of the Tractorcade. Wood also advised the city will be holding a public forum on Wednesday, 6/14, at 6PM to get citizens feedback on the city possibly accepting the Fayette Elementary School.

     City Administrator/Clerk McGrane updated the council that the city's current insurance provider will no longer be servicing city's and McGrane has been working with Lisa Kelly on getting quotes to present to the council. The water tower was drained, painted, and refilled. The city will be accepting bids starting this week for the demolition of 507 W. Clark St. McGrane is still working on the cell tower agreement negotiations. McGrane completed the annual renewal for the city's SAMS/DUNS/Unique ID number that is needed to apply for grants and receive federal funds. McGrane has been working with the North Fayette Valley Superintendent gathering information about the Fayette Elementary School for the council and the public forum. McGrane attended the safety meeting on 5/17 and the bi-annual full board Fayette County Economic Development & Tourism meeting on 6/1. McGrane provided an updated on the Homes for Iowa home, solar panels, KGAN TV filmed a short video at Klock's Island to air this summer and West Union Parks & Recreation will host some youth baseball/softball games at Cardinal Park this month.

     Fayette Police Chief provided an update on the new body camera system. The Fayette County Attorney is looking at the software and may assist with costs with the system because it is user friendly for his office. McGrane and Wood informed the council that the city of Oelwein has announced they will be reopening their dispatch center because it will be more cost-effective than signing a new 911 Dispatch Contract with the Fayette County Supervisors (FCS) and the Fayette County Sheriff's Office. The council was reminded that the cities of Oelwein, West Union and Fayette have been negotiating a new 911 Dispatch Contract with the FCS for the past year and half because the FCS are requesting to drastically increase the cost of the contracts.

     The city council was impressed with five citizens interested in filling the vacant city council seat. Post felt it would be fair to appoint someone off the last city election. James Lowery ran and was one vote away from winning a city council seat at the last election. Potratz stated previous councils have appointed vacant seats like that in the past.

     Moved Post, seconded Potratz, to approve appointing James Lowery to the Fayette city council effective immediately and to serve until the end of the term. All ayes, motion carried.

     James Lowery was sworn in as a Fayette city council member at this time and voted throughout the rest of the meeting.

     McGrane provided updates to the previous UIU Law Enforcement Services agreement. Moved Potratz, seconded Scott, to approve Resolution 2023-34, approving the 2023-2024 Law Enforcement Services Agreement between the City of Fayette and Upper Iowa University revised. Roll call, all ayes, motion carried.

     Moved Post, seconded Potratz, to acknowledge receipt of the Fayette Parks and Recreation board meeting minutes from 4/10/23. All ayes, motion carried.

     Moved Tucker, seconded Potratz, to go into closed session per Iowa Code 21.5(1)(j) to discuss the purchase or sale of particular real estate only where premature disclosure could be reasonably expected to increase the price the City would have to pay for that property or reduce the price the City would receive that property. Roll call, all ayes, motion carried.

     Moved Lowery, seconded Scott, to open regular session. Roll call, all ayes, motion carried.

     Moved Potratz, seconded Post, to direct the City Administrator to move forward with the proposed action discussed in closed session. All ayes, motion carried.

    There being no further business, Wood declared the meeting adjourned at 7:36 pm.

REGULAR COUNCIL MEETING

May 15, 2023

     The City Council of the City of Fayette, Iowa, met Monday, May 15, 2023, at 6:00 pm in the Community Room at the Fayette Community Library pursuant to law and rules of said council, Mayor Wood presiding. The meeting began with the Pledge of Allegiance.

     Roll call: Present - Council members Post, Potratz and Scott; Absent - Tucker. One council vacancy.

     Moved Potratz, seconded Post, to approve the consent agenda items consisting of the regular meeting minutes of 5/1/23 and the claims list of 4/29/23-5/12/23. Roll call, all ayes, motion carried.

     Citizen Comments: Tim O'Brien, a Westfield Township Trustee and from Fayette County, asked where the city was at with appointing a Fire Chief. O'Brien advised he is aware the North Fayette Valley school board has offered the Fayette Elementary school to the city of Fayette. He recommended having the school board tear down the gym before the city accepts the donation. O'Brien was advised the appointment of the Fire Chief was on the current agenda and the Fayette city council will be having a public forum for people to voice their opinions about the Fayette Elementary school in the near future.

     Scott Bowen from Fayette advised at the last council meeting several concerns were brought up and need to be addressed immediately. Bowen advised city council members are interfering with police business and that is against the law. He recommended an investigation be conducted and the Mayor needs to back the police department. Any council members interfering should resign immediately.

     Joseph Horstman from Fayette voiced his concerns on the growing problem of college students causing issues in Fayette. Susan and him have filed several complaints with the police. They had windows shot out by BB guns at two of their homes and nothing was done. Horstman feels like there is some influence from the city council on the police department. Horstman filed other complaints with the Fayette police department and the Fayette County sheriff's office involving his prior employer, Big Rock Country Club, and nothing was done. Horstman concluded by stating he is not in support of the council appointing Nancy Wulfekuhle to the city council.

     Brenda Hildebrand from Fayette inquired why the council has not been more progressive with getting more businesses, including a convenient store, to the city of Fayette. Hildebrand advised she has not seen any grants get awarded to Fayette recently. Hildebrand was advised that some council members have reached out to new businesses and it is a tough process. The city has applied for grants but have not been awarded any.

     Nancy Wulfekuhle from Fayette advised that maybe the city can focus more on some Main Street Iowa grants and hopefully the new Fayette Chamber can assist.

     Adrianna Ruroden of Fayette advised her and her husband were at the last council meeting explaining their problems with the college students including them running through their property and blasting music in their windows. Ruroden advised they have reported the issues multiple times to the police and inquired if the students received warnings, fines or how were the issues handled. Mayor Wood will follow up with her questions. The council members advised they do not interfere with any complaints made to the police and have not denied any training or equipment the police department has requested.

     Moved Post, seconded Potratz, to approve the agenda as presented. All ayes, motion carried.

     Mayor Wood advised those in attendance that their concerns raised at the meeting are acknowledged by the city administration. The Mayor, Fayette Police Chief and the City Administrator will work on better communication with the Upper Iowa University (UIU). Police Chief Davis will be speaking with UIU to set the stage for a successful 2023-2024 school year. The Mayor will have Chief Davis respond to the residents still having some concerns and issues. Wood spoke about National Police Week and his support of the Fayette Police Department.

     Moved Scott, seconded Potratz, to appoint Roger Post to the Fayette Ambulance Chief for 2023. All ayes, motion carried.

     The council advised the Fayette Fire Department had a few opportunities made available for them to recommend a Fire Chief to the council as they were advised and they have chosen not to. The council will move forward at the next council meeting by having the Mayor recommend a Fayette Fire Chief for 2023. Moved Potratz, seconded Scott, to have the Mayor move forward to appointing a Fayette Fire Chief at the next city council meeting. All ayes, motion carried.

     Moved Post, seconded Scott, to table the request until further information is obtained on appointing James Hanson to the Fayette Fire Department. All ayes, motion carried.

     City Administrator/Clerk McGrane advised the council the city does not have to sign any contracts for the new FirstNet cell phones for the police and public works departments. McGrane will have Chief Davis continue the process to switch over to FirstNet. McGrane is waiting for the Iowa Department of Natural Resources to return his messages on further confirmation on the removal of the two condemned homes. McGrane is still working on the cell tower agreement with American Tower and Tower Genius. He will hopefully have an update at the next council meeting. McGrane has also continued to work on the process of selling of the Homes for Iowa home, working on records requests for the public, working with a business on renting 9 S. Main Street, met with a garbage carrier on 5/11 with Mayor Wood and they will presenting that information at a future meeting, attended the bid opening on 5/11 for the Volga Trail project and continued to gather information for the council and advised the Fayette Ambulance Service will be celebrating their 50th anniversary on Wednesday, 6/24 with an open house from 5:30-8PM at the ambulance garage.

     Fayette Police Chief Davis sent out a written email report to the council.

     Fayette Public Works Director Hildebrand informed the council he is waiting for parts to transfer the other water well over to the liquid chlorination system.

     This being the time and place posted for a public hearing on the proposed contract documents and estimated costs for improvements for the Fayette-Volga River Multi-Use Trail Surfacing, Mayor Wood opened the hearing and asked for comments. The city has not received any written comments. Brenda Hildebrand from Fayette inquired if the city will have funds to complete the trail and asked how it will benefit the city of Fayette. McGrane provided a few options on how the city could fund the project, including using Hotel-Motel tax funds and Local Option Sales Tax funds. Scott Bowen from Fayette advised the city has had to finish and pick-up the slack from Upper Iowa University multiple times and he does not feel the city should complete this project that was supposed to be completed by them. Jason Rohde from Fayette County inquired if the original agreement to complete the trail was reviewed and if it states that UIU is responsible for the trail. Rod Marlatt, Director of Fayette County Conservation (FCC), addressed the council and citizens by stating the trail was supposed to be completed a decade ago and it has not happened. The FCC has been taking care of the maintenance and upkeep of the trail, including mowing and trimming, since the trail was constructed. Marlatt advised if the trail is not going to be completed, the FCC will discontinue the maintenance and upkeep. There being no further comments, Wood closed the hearing.

     Jon Biederman with Fehr Graham Engineering advised that on 5/11/23, five (5) bids were opened and read and prices for both alternatives were excellent. The opinion of probable cost and bid totals were as follows (Base Bid and Alternate 1 is for PCC = Alt1; Base Bid and Alternate 2 is for Asphalt = Alt2): Engineer's Estimate $274,838 (Alt1), $234,743 (Alt2); Bacon Concrete LLC $246,381.70 (Alt1), $211,067.70 (Alt2); Wicks Construction, Inc. $248,366 (Alt1), No Bid for Alt2; Shift Companies $269,625 (Alt1), $260,013 (Alt2); Midwest Concrete, Inc. $228,211.71 (Alt1), $233,844.95 (Alt2); Rausch Construction, Inc. $267,494 (Alt1); $266,364 (Alt2). Fehr Graham recommended the city award the Base Bid and Alternate 1 (PCC) to the low bid, Midwest Concrete, Inc. of Peosta, Iowa, with a cost of $228,211.71. McGrane updated the council on the grants that were recommended he look into as well as other grants he researched for this project. McGrane could not find any that this project would qualify for because they have either already been awarded for the first part of the trail and we were unable to apply again, or the project did not meet the necessary requirements. Post recommended the city communicate with the Fayette County Department of Natural Resources to find out if we can work something out with them on taking over the trail as it is now. Post advised another option is to use crushed limestone to complete the trail as other communities have done to make the project less expensive. Potratz agreed with Post and feels this is quite a bit of money to finish the trail. Public Works Director Hildebrand recommended we repair what needs fixed on the trail and then maybe the county would be willing to accept the trail as it is. Hildebrand advised if the Fayette Public Works department had to maintain the existing trail, it would only take 15 minutes each time.

     Moved Post, seconded Potratz, to not approve completing the paving of the recreation trail to the Volga River Recreation Park. All ayes, motion carried.

     This being the time and place posted for a public hearing to sell 207 Alexander Street, Fayette, Iowa (the Homes for Iowa Home), Mayor Wood opened the hearing and asked for comments. Rick Hofmeyer from Fayette asked how much the city would be selling the home and property for and was advised the asking price of $130,000. Nancy Wulfekuhle from Fayette inquired if the buyers met the low-income requirements and was advised the buyers do. Wood closed the hearing.

     Moved Potratz, seconded Post, to approve Resolution 2023-32, directing the sale of the city's interest in 207 Alexander Street, Fayette, Fayette County, Iowa (the Homes for Iowa home). Roll call, all ayes, motion carried.

     The council advised they are not interested in reconsidering the options of painting the water tower that Mayor Wood has recommended.

     Moved Post, seconded Potratz, to accept and acknowledge receiving the Fayette Ambulance Service meeting minutes from 4/5/23, the Fayette Fire Department meeting minutes from 5/2/23, and to table the Fayette Safety meeting minutes. All ayes, motion carried.

     Rick Hofmeyer and other representatives with the Fayette Ambulance Service Incorporation (FASI) addressed the council and requested the Miller Trust money that was donated be turned over to the FASI. They advised the Miller Trust trustees donated the money to the Fayette Ambulance Service and not to the city of Fayette. The recent Resolution passed by the council has earmarked the funds for the Fayette Ambulance Service and at any time the city council can vote to change the use of the funds. By the city turning the funds over to the FASI, it would ensure the funds are spent properly. Hofmeyer read some of the by-laws of the FASI. The service is concerned that the city could change how the interest earned from the funds could be used in the future. The members of the FASI advised they received around $3,500 at their last fundraising event. McGrane explained the city's auditor and attorney advised the funds were to be deposited into the city's account and not in the FASI account because of the wording on the court documents. McGrane briefly explained how the city funds work for the ambulance service and that any extra funds the ambulance receives are transferred into the city ambulances savings account for future purchases. McGrane advised he has communicated with the Iowa League of Cities and attended a Fayette Ambulance Service meeting to explain what steps could be taken for the city to possibly turn the donated money over to the FASI. The FASI provided McGrane with an updated copy of their by-laws and McGrane will communicate with the city attorney. No formal action was taken.

     Moved Potratz, seconded Scott, to extend the regular council meeting beyond the 2-hour time limit until all agenda items are completed. All ayes, motion carried.

     Moved Potratz, seconded Scott, to approve Resolution 2023-33, adopting the job description for the part-time Public Works Technician. Roll call, all ayes, motion carried.

     Moved Potratz, seconded Post, to hire Gerald Hildebrand at $20.00 per hour as a part-time, seasonal, Public Works Technician employee. All ayes, motion carried.

     Moved Potratz, seconded Scott, to go into closed session per Iowa Code 21.5(1)(j) to discuss the purchase or sale of particular real estate only where premature disclosure could be reasonably expected to increase the price the City would have to pay for that property or reduce the price the City would receive that property. Roll call, all ayes, motion carried.

     Moved Post, seconded Potratz, to open regular session. Roll call, all ayes, motion carried.

     Moved Potratz, seconded Post, to direct the City Administrator to move forward with the proposed action discussed in closed session. All ayes, motion carried.

    There being no further business, Wood declared the meeting adjourned at 8:28 pm.

REGULAR COUNCIL MEETING

May 1, 2023

     The City Council of the City of Fayette, Iowa, met Monday, May 1, 2023, at 6:00 pm in the Community Room at the Fayette Community Library pursuant to law and rules of said council, Mayor Wood presiding. The meeting began with the Pledge of Allegiance.

     Roll call: Present - Council members Post, Potratz, Scott and Tucker. One council vacancy.

     Moved Post, seconded Tucker, to approve the consent agenda items consisting of the regular meeting minutes of 4/17/23, the claims list of 4/15/23-4/28/23 and the December 2022 Financial Reports. Roll call, all ayes, motion carried.

     Treasurer’s Balance for Fund Accounts as of December 31, 2022: Total December Receipts: $180,495.04 (General $51,923.30; Streets/RUT $15,662.68; Employee Benefits $2,353.85; LOST $24,060.42; Hotel/Motel $19,936.70; Revolving Loan $242.47; Bolger $1,756.56; Library Fund $97.87; Debt $81.34; American Rescue $90.10; Water $24,247.66; Water T&A $300; Sewer $34,593.50; Water/Sewer Capital $4,576.98; Storm Water $571.61). Total December Disbursements: $209,766.45 (General $82,210.90; Streets/RUT $19,597.17; Employee Benefits $7,657.64; Hotel/Motel $10,788; CDBG LMI Housing $12,088; Library Fund $999.63; Homes for Iowa $471.73; N. Main Street $9,422; Water $24,737.15; Water T&A $450; Sewer $29,124.23; Sewer Fund $12,220). Transfers in: Sewer Fund $9,575.50; Transfers out: Sewer $9,575.50. Treasurer’s Balance: $4,401,192.46.

     Citizen Comments: Stacey Staab from Fayette expressed his concerns that he has filed multiple complaints with the Fayette Police Department on college students causing issues at his house over this last school year. Staab, his wife and one year old child have been woken up multiple times from extremely loud noises at 3am or 4am. Staab and his family feel they have been harassed by the students because they were purposely blaring loud music in Staabs' window. Staab explained there are about 3 homes around his that house college students and he has called the police numerous times of noise complaints and they talk to the students. Staab inquired if there were any repercussions for multiple incidents for noise complaints.

     Nicole Bregitsprecher from Fayette expressed her concerns that college students have tried to break into her property, have vandalized her child's property and have been extremely loud waking up her children over the last few years including this past weekend. Bregitsprecher advised there are multiple students that walk around the area, most likely walking from college house to house, that are causing the issues. She has called the police and they respond but she feels nothing is being done. At times they have seen the police break-up the students at one house and all the students go to another house and continue to be loud and disruptive.

     Fayette Police Chief Davis advised that his officers are responding to quite a few of these calls and the officers feel they do not have all of the city councils support in the department. They are handling the calls the best they can but until the officers feel support from the city council, their resolutions to the issues are limited.  

     Moved Post, seconded Tucker, to approve the agenda as presented. All ayes, motion carried.

     Mayor Wood advised the city did not receive meeting minutes from the fire department and did not receive the meeting minutes in adequate time from the ambulance to place on the agenda to appoint chiefs. We will plan on appointing the chiefs at the next council meeting. Wood informed the council that five Fayette residents are interested in filling the vacant city council position, Darwin Dean, Mike Jager, Janice Larson, James Lowery, and Nancy Wulfekuhle. Wood is still working on getting a dentist back to Fayette and would now like to hand the information he has over to the Economic Development Committee to further work on an incentive.

     City Administrator/Clerk McGrane updated the council on a few things including: most of the CD's have been transferred; city bond paperwork was completed and money transferred to city's account; McGrane attended training/conference in Des Moines 4/19-4/21; Shelby Sebring/The Beauty Room paid off the balance on the Revolving Loan Fund; completed required water, American Rescue Plan and quarterly reports; and the FY24 budget was completed and submitted. Upper Iowa University's Fayette Appreciation Day went well with an approximately 350 people completing around 17 projects around the community including the cemetery, Rainbowland, and the Rec trails.

     Fayette Public Works Director Hildebrand advised the council the new chlorination system (switching from gas to liquid) was installed at one well today and hopefully next week the other well will be switched over.

     Moved Potratz, seconded Post, to approve publishing the notice to the public that the council will be appointing someone to the vacant city council position at the June 5 city council meeting. All ayes, motion carried.

     Mayor Wood and McGrane met with an asbestos inspector on 4/27 and was informed the city may demolish one residence per calendar year without testing for asbestos. McGrane has reached out to the Iowa Department of Natural Resources and will get more information. Moved Tucker, seconded Potratz, to move to approve moving forward with advertising that we are accepting bids for demolition of the buildings located at 507 West Clark Street. All ayes, motion carried.

     Moved Post, seconded Potratz, to approve Resolution 2023-14 approving the Third Amendment to Real Estate Lease Agreement with Verizon Communications Inc. for the Cell Tower Real Estate. Roll call, all ayes, motion carried.

     Moved Tucker, seconded Potratz, to approve moving forward with switching city cell phones and hot spots to FirstNet Solutions. All ayes, motion carried.

     Moved Potratz, seconded Scott, to approve Resolution 2023-30 approving the 2023-2024 Law Enforcement Services Agreement between the City of Fayette and Upper Iowa University. Roll call, all ayes, motion carried.

     Moved Post, seconded Potratz, to go into closed session per Iowa Code 21.5(1)(j) to discuss the purchase or sale of particular real estate only where premature disclosure could be reasonably expected to increase the price the City would have to pay for that property or reduce the price the City would receive that property. Roll call, all ayes, motion carried.

     Moved Potratz, seconded Post, to open regular session. Roll call, all ayes, motion carried.

     Moved Potratz, seconded Tucker, to direct the City Administrator to move forward with the proposed action discussed in closed session. All ayes, motion carried.

     Moved Post, seconded Potratz, to approve Resolution 2023-29 directing setting of a Public Hearing to sell the Homes for Iowa home and property on May 15, 2023. Roll call, all ayes, motion carried.

    There being no further business, Wood declared the meeting adjourned at 7:26 pm.

REGULAR COUNCIL MEETING

April 17, 2023

     The City Council of the City of Fayette, Iowa, met Monday, April 17, 2023, at 6:00 pm in the Community Room at the Fayette Community Library pursuant to law and rules of said council, Mayor Wood presiding. The meeting began with the Pledge of Allegiance.

     Roll call: Present - Council members Potratz, Scott and Tucker. Absent - Post and Tenney.

     Moved Potratz, seconded Tucker, to approve the consent agenda items consisting of the regular meeting minutes of 4/3/23, the claims list of 4/1/23-4/14/23 and the Class C Retail Alcohol License with Catering Privilege for ARAMARK Educational Services, LLC/Upper Iowa University. Roll call, all ayes, motion carried.

     Moved Tucker, seconded Potratz, to approve the agenda, removing agenda item 11D, discussion and consideration in spending the library savings funds on a copy machine. All ayes, motion carried.

     Mayor Wood advised the council that he has been working with Delta Dental and the Iowa Economic Development on programs to try and bring a dentist to Fayette. There is a program, FIND - Fulfilling Iowa's Need for Dentists, Fayette is eligible for and Wood will provide more information as he continues to research. Mayor Wood also mentioned that he appreciated the work that Linda Tenney has done on the city council and wishes her and her family the best in the future.

     City Administrator/Clerk McGrane updated the council on the budget process and the N. Main Street project. McGrane also reminded everyone of Upper Iowa University's (UIU) Fayette appreciation day occurring this Wednesday, 4/19/23, and they will be working on projects throughout the community.

     Fayette Police Chief Davis informed the council he has been continuing to work on some recent police cases.      

     Fayette Public Works Director Hildebrand advised he has received the Iowa DNR permits for the water project and is waiting for a few parts.

     This being the time and place posted for a public hearing on the proposed fiscal year 2024 estimated budget, Mayor Wood opened the hearing and asked for comments. There being no comments, Wood closed the hearing.

     Moved Tucker, seconded Scott, to approve Resolution 2023-27 approving the fiscal year 2024 budget and certification of taxes. Roll call, all ayes, motion carried.

     This being the time and place posted for a public hearing on the authorization of a loan and disbursement agreement and the issuance of not to exceed $55,000 for police equipment (body cameras and tasers), Mayor Wood opened the hearing and asked for comments. There being no comments, Wood closed the hearing.

     Moved Potratz, seconded Scott, to approve Resolution 2023-28 instituting proceedings to take additional action for the issuance of not to exceed $55,000 for police equipment (body cameras and Tasers) general obligation loan and disbursement agreement and contract agreement. Roll call, all ayes, motion carried.

     Moved Potratz, seconded Tucker, to acknowledge receipt of the Fayette County Economic Development and Tourism quarterly report from January through March 2023 and the Fayette Community Library Board of Trustees meeting minutes from 2/8/2023. All ayes, motion carried.

     Moved Potratz, seconded Scott, to approve closing down the 200 block of South Main Street for the All Cardinal Reunion on July 15, 2023, from 11AM until midnight and allowing music to be played outdoors until midnight. All ayes, motion carried.

     Moved Tucker, seconded Potratz, to approve closing the 100 block of S. Main Street from 5:30PM to 9PM on the 3rd Thursday of the month starting in May until September 2023 for the Music, Motors and Market on Main. All ayes, motion carried.

     K&W Coatings, LLC, quote was presented and Mayor Wood spoke with the company and asked about not repainting Upper Iowa University on the water tower and possible replacing it with our new motto - Connecting Learning, Leisure and Life and they are estimating an additional $2,000-$3,000 to the cost in the estimate of $39,420.00. Moved Potratz, seconded Tucker, to approve moving forward with the K&W Coatings LLC quote for painting the water tower at $39,420 and to paint the tower the same as it is now including Upper Iowa University. All ayes, motion carried.

     Moved Tucker, seconded Scott, to approve setting a public hearing for Monday, May 15, 2023, at 6PM on the proposed contract documents and estimated costs for completing the recreation trail from Fayette to Volga State Park. All ayes, motion carried.

     Moved Potratz, seconded Scott, to direct the City Administrator to post and publish a notice stating that anyone interested in filling the council position for the remainder of the term to contact City Hall or Mayor Wood prior to noon on April 28, 2023. All ayes, motion carried.

     Moved Tucker, seconded Scott, to table Resolution 2023-14 of the cell tower agreement contract. All ayes, motion carried.

     Moved Tucker, seconded Scott, to go into closed session per Iowa Code 21.5(1)(j) to discuss the purchase or sale of particular real estate only where premature disclosure could be reasonably expected to increase the price the City would have to pay for that property or reduce the price the City would receive that property. Roll call, all ayes, motion carried.

     Moved Scott, seconded Potratz, to open regular session. Roll call, all ayes, motion carried.

     Moved Potratz, seconded Tucker, to direct the City Administrator to move forward with the proposed action discussed in closed session. All ayes, motion carried.

     Moved Tucker, seconded Scott, to approve Resolution 2023-25 approving Company Policy/Agency Disclosure and Acknowledgement, the Listing Agreement and the Seller Disclosure of Property Condition with starting date of 4/18/2023 and ending date of 12/31/2023 with option of renewal afterwards. Roll call, all ayes, motion carried.

    There being no further business, Wood declared the meeting adjourned at 8:18 pm.

REGULAR COUNCIL MEETING

April 3, 2023

     The City Council of the City of Fayette, Iowa, met Monday, April 3, 2023, at 6:00 pm in the Community Room at the Fayette Community Library pursuant to law and rules of said council, Mayor Pro-tem Post presiding. The meeting began with the Pledge of Allegiance.

     Roll call: Present - Council members Post, Potratz, Scott, Tenney and Tucker.

     Moved Tenney, seconded Potratz, to approve the consent agenda items consisting of the regular meeting minutes of 3/20/23, the claims list of 3/18/23-3/31/23, resignation of Council member Tenney effective 4/30/23, and the November 2022 financial reports. Roll call, all ayes, motion carried.

     Treasurer’s Balance for Fund Accounts as of November 30, 2022: Total November Receipts: $118,129.92 (General $48,475.40; 9 S. Main -$400; Streets/RUT $14,567.75; Employee Benefits $6,398.59; TIF -$14,977.36; Revolving Loan $242.43; Bolger $157.21; Library Fund $55.06; Debt $134.22; Water $25,502.48; Water T&A $300; Sewer $32,497.56; Water/Sewer Capital $4,628.19; Storm Water $548.39). Total November Disbursements: $156,146.59 (General $50,747.86; Streets/RUT $6,095.28; Employee Benefits $14,436.08; CDBG LMI Housing $14,052.20; Bolger $2,546.30; Library Fund $999.63; Debt $2,565; Water Street $20,977.97; Homes for Iowa $11,195.40; N. Main Street $820.25; Water $16,419.30; Water T&A $641.91; Sewer $14,649.41). Transfers in: Sewer Fund $9,575.50; Transfers out: Sewer $9,575.50. Treasurer’s Balance: $4,429,324.76.

     Citizen Comments: Tim O'Brien, a Westfield Township Trustee and from Fayette County, advised he is present along with other township trustees to express their concerns regarding adequate fire coverage within their jurisdictions and to receive an update on the Fayette Fire Department.

     Moved Tenney, seconded Tucker, to approve the agenda as presented. All ayes, motion carried.

     City Administrator/Clerk McGrane updated the council on the budget process, N. Main Street project, and a few Legislative bills to be aware of. McGrane advised we should soon be receiving information if we were selected for the BOOST program that we applied for recently. The council was reminded that Upper Iowa University (UIU) Appreciation Day is Wednesday, 4/19/23. UIU students, faculty and community members are encouraged to contact Amy Tucker to assist with projects around town. McGrane also provided information and options for the council to start considering in replacing council member Tenney when she resigns at the end of April.

     Police Chief Davis advised the council that Goodell was served a citation recently for abatement.

     Mayor Wood provided a written update on the Fayette Fire Department (FFD) that McGrane read to the council members and citizens. The written statement stated on 3/20/23 the city council approved the third and final reading of Ordinances 517 and 518. Both Ordinances have been published and are in effect. On 3/29/23, the mayor emailed the current Fayette Ambulance Service Chief, Roger Post, and FFD Chief, Jason Rohde, informing them of the Ordinances and to submit the volunteers recommendation for 2023 Chiefs to city hall by noon on 4/27/23 to ensure inclusion on the 5/1/23 city council agenda. Three new volunteers have been approved by the city council for the FFD so far this year. After the mayor met with Chief Rohde last week, the mayor suggested a number of reasonable, attainable and measurable 2023 objectives for the FFD to focus on improving the fire protection for the citizens. These included a 2023-25 firefighter recruitment and retention plan; ensuring that all incident or call reports are submitted within required time frames; submitting to the council for approval updated FFD bylaws that comply with the amended city code; provide city hall with copies of keys for the FFD building; and to purchase what is understood to be needed firefighter personal protective equipment. The mayor plans to meet with Chief Rohde in mid-April to discuss the merit of the suggestions with the goal of developing a FFD action plan for the remainder of 2023.

     Moved Tenney, seconded Potratz, to acknowledge receipt of the Fayette Tree Board meeting minutes from 12/1/22 and 2/27/23. All ayes, motion carried.

     Jeremiah Owens is currently a Strawberry Point law enforcement officer and Chief Davis would like to hire Owens as a part-time reserve Fayette officer. Owens was present to introduce himself to the council. Moved Potratz, seconded Scott, to approve hiring Jeremiah Owens as a part-time reserve Fayette police officer at the rate of $21.00 per hour. All ayes, motion carried.

     Moved Tenney, seconded Potratz, to approve closing down the 100-block of S. Main St. for the UIU Spring Fling/Family Weekend from 4pm until midnight on 4/22/23, and allowing music outdoors until midnight. All ayes, motion carried.

     Moved Scott, seconded Tenney, to approve closing down half of the 200-block of S. Main St. for the All Cardinal Class Reunion from Noon until midnight on 7/15/23, and allowing music outdoors until midnight. All ayes, motion carried.

     Moved Tucker, seconded Potratz, to approve Resolution 2023-22 updating the city of Fayette Depositories from Resolution 2021-35. Roll call, all ayes, motion carried.

     Moved Tucker, seconded Tenney, to approve Resolution 2023-23 appointing Paying Agent, Note Registrar, and Transfer Agent, approving the Paying Agent and Note Registrar and Transfer Agent Agreement and Authorizing the execution of the Agreement. Roll call, all ayes, motion carried.

     Moved Tenney, seconded Scott, to approve Resolution 2023-24 approving and authorizing a form of Loan Agreement and authorizing and providing for the issuance, and levying a tax to pay the Notes; Approval of the Tax Exemption Certificate. Roll call, all ayes, motion carried.

     Moved Tucker, seconded Potratz, to table Resolution 2023-25. All ayes, motion carried.

     Moved Tenney, seconded Tucker, to approve Resolution 2023-26 fixing a date for a meeting on the authorization of a loan and disbursement agreement and the issuance of not to exceed $55,000 for body cameras and Tasers for the police department and providing for publication of notice thereof. Roll call, all ayes, motion carried.

     Moved Tucker, seconded Potratz, to go into closed session per Iowa Code 21.5(1)(j) to discuss the purchase or sale of particular real estate only where premature disclosure could be reasonably expected to increase the price the City would have to pay for that property or reduce the price the City would receive that property. Roll call, all ayes, motion carried.

     Moved Scott, seconded Tenney, to open regular session. Roll call, all ayes, motion carried.

     Moved Scott, seconded Tenney, to direct the City Administrator to move forward with the instructions that were discussed during closed session. All ayes, motion carried.

    There being no further business, Potratz declared the meeting adjourned at 7:34 pm. 

REGULAR COUNCIL MEETING

March 20, 2023

     The City Council of the City of Fayette, Iowa, met Monday, March 20, 2023, at 6:00 pm in the Community Room at the Fayette Community Library pursuant to law and rules of said council, Mayor Wood presiding. The meeting began with the Pledge of Allegiance.

     Roll call: Present - Council members Post, Potratz, Scott, Tenney and Tucker.

     Moved Tenney, seconded Post, to approve the consent agenda items consisting of the regular meeting minutes of 3/6/23, the claims list of 3/4/23-3/17/23 and the September 2022 and October 2022 financial reports. Roll call, all ayes, motion carried.

     Treasurer’s Balance for Fund Accounts as of September 30, 2022: Total September Receipts: $205,059.59 (General $96,683.01; 9 S. Main $15; Road Use Tax (RUT) $20,038.35; Employee Benefits $15,460.93; LOST $12,416.28; Revolving Loan $239.44; Bolger $836.80; Library Fund $230.79; Debt $534.20; Water $27,164.69; Water T&A $150; Sewer $26,550.43; Water/Sewer Capital $4,169.86; Storm Water $569.81). Total September Disbursements: $167,896.45 (General $59,089.40; RUT $9,639.46; Employee Benefits $14,892.11; CDBG Grant LMI $52; Bolger $200; Library Fund $1,929.90; Homes for Iowa $43,120.22; Water $15,813.93; Water T&A $1,050; Sewer $22,109.43). Transfers in: Sewer Fund $9,575.50; Transfers out: Sewer $9,575.50. Treasurer’s Balance: $4,304,429.50.

     Treasurer’s Balance for Fund Accounts as of October 31, 2022: Total October Receipts: $313,268.76 (General $143,966.06; RUT $14,808.98; Employee Benefits $52,555.28; LOST $7,808.48; TIF $14,977.36; Revolving Loan $242.92; Bolger $798.52; Library Fund $285.34; Debt $1,902.79; Water $33,724.09; Water T&A $450; Sewer $35,937.89; Water/Sewer Capital $5,190.86; Storm Water $620.19). Total October Disbursements: $149,681.17 (General $57,005; RUT $10,506.06; Employee Benefits $8,104.09; Homes for Iowa $2,906.25; Water $24,897.83; Water T&A $708.09; Sewer $45,553.85). Transfers in: Sewer Fund $9,575.50; Transfers out: Sewer $9,575.50. Treasurer’s Balance: $4,468,096.38.

     Citizen Comments: Scott Bowen from Fayette, advised he had been told the Fayette Ambulance Service only has about 8 volunteers that are active on the service. Bowen advised there are other distinct differences between the Fayette Fire Department and the Fayette Ambulance Service when comparing the two, including testing requirements. Bowen also expressed his concerns with the outdated equipment and gear at the fire department.

    Kevin Lehs from Fayette, expressed his concerns about the councils actions in regards to the fire department. Lehs advised the department not only responds to fire calls but also are dispatched to accidents, gas leaks, and active shooter calls. The fire department is supported by volunteers that feel strong about the organization and are a good team that is well trained and perform their duties safely. Lehs advised when there are distractions, teams are unable to stay 100% focused and safety can be compromised. Lehs is concerned the decisions the council are making are causing a liability to the city.

     Moved Tenney, seconded Tucker, to approve the agenda as presented. All ayes, motion carried.

     Mayor Wood informed the council the North Fayette Valley Superintendent has provided some of the information the city has requested in regards to the Fayette Elementary school and he will review it.

     Upon recommendation from the City Administrator/Clerk to appoint Janell Scott as the Fayette City Treasurer for a 2-year term, expiring 12/31/2024, moved Potratz, seconded Tucker, to approve appointing Janell Scott as the Fayette City Treasurer for a 2-year term, expiring 12/31/2024. All ayes, motion carried.

     Upon recommendation from the Fayette Fire Department to appoint Stacey Meyer and Scott Bowen to the Fayette Fire Department, moved Scott, seconded Post, to appoint Stacey Meyer and Scott Bowen to the Fayette Fire Department. All ayes, motion carried.

     Upon recommendation from the Fayette Fire Department to reappoint Jason Rohde as Fayette Fire Chief for 2023, moved Tucker, seconded Potratz, to approve reappointing Jason Rohde as Fayette Fire Chief for 2023. Ayes - Potratz and Tucker; Nays - Post, Scott and Tenney; motion failed.

     City Administrator/Clerk McGrane updated the council on the budget process and the N. Main Street project. McGrane explained we received all the new recreational trail signs that will be put up later this spring with the help of Upper Iowa University (UIU) staff and students. Public Works Director Hildebrand will check with UIU to see if they have any posts we can use. The city was not awarded the Fayette County Community Foundation grant to help fund the Fayette-Volga River recreation trail.

     Police Chief Davis updated the council on a recent police call. The police are working with the city attorney's office on issuing citations for nuisance abatement. The department also just completed a volunteer project last week.

     Public Works Director Hildebrand advised the council one of the water wells was repaired today.

     Moved Tenney, seconded Post, to approve the third and final reading of Ordinance 517. Roll call, all ayes, motion carried.

     Moved Tenney, seconded Scott, to approve the third and final reading of Ordinance 518. Roll call, all ayes, motion carried.

     Moved Tenney, seconded Post, to approve City Administrator McGrane to hire a company to perform asbestos testing for the two condemned homes without exceeding $4,000. All ayes, motion carried.

     McGrane provided updates to the current certificate of deposits (CD's) and interest rates. McGrane did reach out to the department supervisors and they recommended the council re-invest their CD's at the higher interest rates. Moved Tenney, seconded Scott, to approve the City Administrator to invest $250,000 of the RUT fund into a 9 month CD at Northeast Security Bank (NSB) at 4.6%, to re-invest Bolger CD#84 in the amount of $254,406.23 at Farmers Savings Bank in Arlington for 17 months at 4.8%, and to re-invest the following CD's at NSB at 4.6%: Flooding Sports Complex for 9 months, Bolger #81 for 9 months, Bolger #82 for 12 months, Bolger #83 for 12 months, Sewer for 12 months, Water for 9 months, Fire for 9 months, Ambulance #95 for 9 months, Ambulance #49 for 12 months and the Library for 12 months, and if any of the CD's from the departments were from donations, then the interest rate should roll back into the CD and accrue. All ayes, motion carried.

     Moved Tenney, seconded Scott, to acknowledge receipt of the Fayette Finance Committee meeting minutes from 3/14/23. All ayes, motion carried.

     Moved Post, seconded Tenney, to acknowledge receipt of the Fayette Fire Department meeting minutes from 3/7/23 and Fayette Safety meeting minutes from 3/15/23. All ayes, motion carried.

     Maggie Burger with Speer Financial, Inc. spoke to the council via telephone in reference to the receipt of bids for the General Obligation Capital Loan Notes, Series 2023. Burger provided information and explained that three bids were received earlier in the day. The three bids included: Bankers' Bank, Madison, Wisconsin - 3.4883%; D.A. Davidson & Co., Denver, Colorado - 4.3883%; and Northland Securities, Inc., Minneapolis, Minnesota - 4.3994%. Burger advised in her opinion, the bid of Bankers' Bank, Madison, Wisconsin, is the best bid and is favorable to the city and should be accepted. Burger recommended the Notes be awarded to Bankers' Bank at a price of $398,900 at a true interest rate of 3.4883%.

     Moved Tenney, seconded Post, to approve Resolution 2023-18, directing the sale of $400,000 (or $398,900 per terms of offering) General Obligation Capital Loan Notes, Series 2023. Roll call, all ayes, motion carried.

     Moved Tenney, seconded Tucker, to approve Resolution 2023-19, approving the agreement between the city of Fayette, Iowa, and Fehr Graham Engineering to provide professional services for the Fayette Volga River multi-use trail surfacing. Roll call, Ayes - Scott, Tenney and Tucker; Nays - Post and Potratz; motion carried.

     McGrane and Hildebrand advised the council to defer the monthly reimbursement for cell phone charges Resolution. No formal action was taken.

     Moved Scott, seconded Tucker, to defer Resolution 2023-21, employee salaries, to the Personnel Committee for further review. All ayes, motion carried.

     Chief Davis advised the current tasers were purchased about 5 years ago and he is having concerns with the current body cameras. Davis provided a quote from Axon Enterprise, Inc. for approximately $10,234.17 per year for 5 years for new, updated tasers and body cameras for all the officers. The agreement includes online data storage for all the video, which would save the officers time and make it convenient to share the video with the city and county attorneys. If we went into an agreement, there would be a wait on the body cameras, but we would not be charged until we received them. Moved Tucker, seconded Tenney, to approve the purchase agreement with Axon Enterprise, Inc. for new police body cameras and tasers as presented. All ayes, motion carried.

     Moved Tucker, seconded Tenney, to approve suspending the rules and extend the council meeting by the time required to complete business. All ayes, motion carried.

     Moved Tucker, seconded Tenney, to approve the reimbursement to Scott Luchsinger for the Sidewalk Program incentive. All ayes, motion carried.

     Moved Tenney, seconded Potratz, to approve the reimbursement to Crawford Creations for the Marketing incentive for $526.13. All ayes, motion carried.

     McGrane highlighted some of the items in the fiscal year 2024 (FY24) proposed budget estimate the Finance Committee is recommending. Moved Tenney, seconded Tucker, to approve directing the City Administrator to publish the Budget Estimate and setting a Public Hearing for April 17, 2023, at 6PM in the Fayette Community Library on the FY24 Budget Estimate. All ayes, motion carried.

     McGrane explained the findings and recommendations that were in the fiscal year 2022 (FY22) city examination. Moved Potratz, seconded Scott, to acknowledge receipt of the FY22 city examination. All ayes, motion carried.

     Moved Tenney, seconded Potratz, to go into closed session per Iowa Code 21.5(1)(j) to discuss the purchase or sale of particular real estate only where premature disclosure could be reasonably expected to increase the price the City would have to pay for that property or reduce the price the City would receive that property. Roll call, all ayes, motion carried.

     Moved Tenney, seconded Potratz, to open regular session. Roll call, all ayes, motion carried.

    There being no further business, Wood declared the meeting adjourned at 8:51 pm.

REGULAR COUNCIL MEETING

March 6, 2023

     The City Council of the City of Fayette, Iowa, met Monday, March 6, 2023, at 6:00 pm in the Community Room at the Fayette Community Library pursuant to law and rules of said council, Mayor Wood presiding. The meeting began with the Pledge of Allegiance.

     Roll call: Present - Council members Post, Potratz, Scott (joined at 6:09pm via telephone because out of town), Tenney and Tucker.

     Moved Tenney, seconded Potratz, to approve the consent agenda items consisting of the regular meeting minutes of 2/20/23 and the claims list of 2/18/23-3/3/23. Roll call, all ayes, motion carried.

     Citizen Comments: Elizabeth Meyer (Fayette fire volunteer) of Fayette, expressed her concerns that she felt the city council has not tried to work together with the Fire Department and get input. Meyer advised not one council member has taken initiative or stopped to talk to the fire volunteers to communicate or to show they care. Meyer advised that the mayor had drove by and it appeared he was taken notes as the volunteers were working on the fire trucks. She felt it was suspicious and the fire volunteers feel unsupported.

     Scott Bowen of Fayette advised his concerns with the new ordinance letting the mayor assign a new fire chief if the council doesn't agree with the fire department. Bowen feels the mayor or the council does not know the structure of the department or all the education required for a firefighter. Bowen believes the fire department only has one firefighter qualified to be chief and encouraged the council to vote no for the new ordinance.

     Bridget Fox (Fayette fire volunteer) of Randalia advised the mayor ignored the township trustees concerns and requests that were expressed at a recent budget meeting. Fox said she has heard that there were personnel issues with Fire Chief Jason Rohde. Fox advised if there is a personnel issue with Chief Jason Rohde, there has been no documentation of the issues provided to Rohde. Fox mentioned the council indicated they wanted a meeting with the fire department but not one member has reached out to set up a meeting.

     Moved Tenney, seconded Potratz, to approve the agenda as presented. All ayes, motion carried.

     Mayor Wood advised the 2023 WMT Tractorcade will be in Fayette County this summer and will be traveling through the city of Fayette on June 13. Wood, Davis, Tenney and McGrane met with Upper Iowa University (UIU) representatives to discuss a new law enforcement contract between the city of Fayette and UIU. Wood, Tucker and McGrane met with the North Fayette Valley Superintendent and School Board President to discuss the future of the Fayette Elementary school.

     Upon recommendation from the Fayette Fire Department to reappoint Jason Rohde as Fayette Fire Chief for 2023, moved Post, seconded Tucker, to suspend the Robert's Rules of Order rules and allow discussion prior to the vote. Roll call, all ayes, motion carried. Post asked the Fayette fire volunteers present if there were any new ways to recruit members that has been done. Bridget Fox advised they have 2 people ready to volunteer. Post asked if any more ideas for recruitment has been done. Fayette Fire Chief Jason Rohde advised he spoke to 5 people in the last year, 3 had conflicts and the other 2 are considering. Post researched recruitment ideas and shared a few, including placing yard signs throughout town, applying for a SAFER (Staffing for Adequate Fire and Emergency Response) grant, having an open house during Fire Prevention week, having a coffee with a firefighter event and utilizing social media. Fox advised they send out flyers for the annual Fire Dept. spaghetti supper fundraiser and include recruitment information. The department is also planning on having information and applications available at the supper this year. Rohde advised about 9 years ago he took a retention and recruiting class and feels recruiting college students does not help the department because they train them and then they leave for other departments. Fox advised the college students also frequently have school and sporting conflicts as well as curfews. Scott Bowen advised the current UIU student enrollment is mostly made up of student athletes that do not have the time to commit. Post advised the Fayette Ambulance Service currently has a UIU football player and UIU baseball player on the service. Post advised a public safety meeting was held about two or three years ago with this same recruitment conversation and quite a few ideas were presented but it doesn't appear that any suggestions were followed through. Tucker advised she is interested in leadership development and training and there has to be ways for someone to step up on the department if Rohde is not available. Tucker has been in a situation where she had to wait for a long time for the fire department to arrive. Susan Scott provided more suggestions including brochures to hand out at the supper fundraiser and talking to people waiting in line. There was no motion by the council to reappoint Rohde.

     City Administrator/Clerk McGrane updated the council on the N. Main Street/Old Hwy 150 project. McGrane advised grants and state/federal funding for projects like our N. Main Street project is difficult to receive. Fayette County received funding through the federal appropriation and a safety plan grant to assist them and surrounding counties with their large street project they will be completing over the next year. McGrane attended multiple meetings including the UIU law enforcement agreement meeting, Fayette Elementary school meeting, Fayette County Economic Development & Tourism Executive meeting, Tower Genius phone conference meeting, a Community Project Funding webinar, and an Infrastructure Investment and Jobs Act webinar. McGrane assisted Tucker with the BOOST program application and Tucker submitted it by the due date.

     Public Works Director Hildebrand advised the council the paperwork for the wells was submitted and we are waiting for the Iowa DNR to continue with the process.

     This being the time and place posted for a public hearing on the authorization of a Loan Agreement and the issuance of Notes to evidence the obligation of the City thereunder, not to exceed $500,000 General Obligation Capital Loan Notes, Mayor Wood opened the hearing and asked for comments. There being no comments, Wood closed the hearing.

     Moved Tenney, seconded Potratz, to approve Resolution 2023-15, instituting proceedings to take additional action for the issuance of not to exceed $500,000 General Obligation Capital Loan Notes. Roll call, all ayes, motion carried.

     Moved Potratz, seconded Tucker, to approve Resolution 2023-16, approving electronic bidding procedures and Distribution of Preliminary Official Statement for $400,000 General Obligation Capital Loan Notes, Series 2023, for ten years. Roll call, all ayes, motion carried.

     Moved Potratz, seconded Tenney, to approve the second reading of Ordinance 517, amending Chapter 35, Fire Department, Section 6.  Roll call, all ayes, motion carried.

     Moved Tenney, seconded Potratz, to approve the second reading of Ordinance 518, amending Chapter 36, Ambulance Service, Section 3. Roll call, all ayes, motion carried.

     Andrew Wenthe with UIU provided a letter to the city indicating the UIU Board of Trustees will need to deed over the property to the city, so the trail to Volga Recreation area can be completed. Fayette County Conservation Director Rod Marlatt provided a Resolution from the Fayette County Board of Supervisors dated 11-22-2010 supporting the recreational trail from Fayette to Volga River Recreation Area and meeting minutes from the Fayette County Conservation Board dated 12-1-2010 supporting the Resolution from the Fayette County Board of Supervisors. Moved Tenney, seconded Tucker, to approve getting bids for completing the trail with an 8 foot wide concrete or asphalt surfacing. Roll call, Ayes - Potratz, Scott, Tenney and Tucker, Nay - Post, motion carried.

     Moved Tenney, seconded Potratz, to approve Resolution 2023-17, accepting the agreement between the city of Fayette, Iowa, and Fehr Graham Engineering and Environmental to provide professional services for the Liquid Chlorination permit application for the Iowa Department of Natural Resources. Roll call, all ayes, motion carried.

     Moved Tucker, seconded Tenney, to approve endorsing the Turkey River Safari project by approving a site for the 2023 Safari scavenger hunt include the Fayette Trail located at the Open Air Market park. All ayes, motion carried.

     Moved Tenney, seconded Tucker, to approve removing Patricia Potratz and adding Nathan Post to all the city of Fayette bank accounts and safe deposit box. All ayes, motion carried.

     Moved Post, seconded Tenney, to approve requiring two city employees and/or city officials that are named on the city bank accounts be present and sign the withdrawal slip for all cash withdrawals from any of the city bank accounts. All ayes, motion carried.

     McGrane provided an updated list of all the city's certificate of deposits (CD's) as well as some area financial institutions CD interest rates. McGrane recommends the council review them and at the next council meeting decide if they would like to take out the CD's and reinvest in new CD's with higher interest rates. No formal action was taken.

    There being no further business, Wood declared the meeting adjourned at 7:32 pm.

REGULAR COUNCIL MEETING

February 20, 2023

     The City Council of the City of Fayette, Iowa, met Monday, February 20, 2023, at 6:00 pm in the Community Room at the Fayette Community Library pursuant to law and rules of said council, Mayor Wood presiding. The meeting began with the Pledge of Allegiance.

     Roll call: Present - Council members Post, Potratz, Scott, Tenney, and Tucker.

     Moved Tucker, seconded Potratz, approve the regular meeting minutes of 2/6/23 with the amendment of correcting the date in the first paragraph to Monday, February 6, 2023. All ayes, motion carried.

     Moved Potratz, seconded Tenney, to approve the claims list of 2/4/23-2/17/23. All ayes, motion carried.

     Citizen Comments: Jason Rohde (Fayette Fire Chief) of Randalia, inquired why the recommendation by the Fayette Fire Department for the appointment of the Fayette Fire Chief was not on the current city council agenda. McGrane advised the Fayette Fire Department meeting minutes with the recommendation were dropped off at city hall past the deadline for the city council agenda. McGrane explained sometimes he is able to get meeting minutes added to the council agendas if they come in late.

     Scott Bowen of Fayette advised the council the recommendation for the Fayette Fire Chief should be automatically placed under old business on the city council agenda.

     Moved Tenney, seconded Potratz, to approve the agenda as presented. All ayes, motion carried.

     Mayor Wood informed the council he spoke with Jeff Bradley about his vacant commercial building in downtown Fayette and the possibility of getting a dentist in there. Wood has researched some incentives for dentists and would like to work on getting a possible incentive drafted for Fayette.

     City Administrator/Clerk McGrane updated the council on the budget and that SF 181 passed the House and the Governor should be signing it soon. This legislation will alter the residential rollback for the budget we are working on, fiscal year 2024. This will also extend the city budget certification date to 4/30/23 because we will need to wait for updated property valuations from the county auditor. McGrane recommended postponing the Finance Committee meeting scheduled for 2/21/23 until a later date due to this delay. McGrane advised he has not had any recent interest in the new Homes for Iowa home and explained the process for awarding the sidewalk and marketing incentives.

     Public Works Director Hildebrand explained that one of the city wells has been down and he made repairs on the other well. Hildebrand advised he is moving forward with transitioning over to liquid chlorine versus gas sooner than planned because of the repairs that are needed.

     This being the time and place posted for a public hearing on the proposed contract documents and estimated costs for improvement of reconstruction of a portion of the North Main Street (Old Highway 150 North) and grading of shoulders, Mayor Wood opened the hearing and asked for comments. Jon Biederman, Senior Project Manager with Fehr Graham Engineering and Environmental, advised on February 16, 2023, five (5) bids were opened and read and prices for both alternatives were excellent. The opinion of probable cost and bid totals were as follows (Base Bid = BB; Alternate 1 is for PCC = Alt1; Alternate 2 is for Asphalt = Alt2): Engineer's Estimate $941,002 (BB+Alt1), $1,020,608 (BB+Alt2); Wicks Construction, Inc. $710,035.75 (BB+Alt1), no bid for BB+Alt2; Rock N Load/Upper Iowa Erosion Control $733,445.75 (BB+Alt1), $722,273.75 (BB+Alt2); Bacon Concrete LLC $767,655 (BB+Alt1), $835,021.75 (BB+Alt2); Skyline Construction, Inc. $909,075.81 (BB+Alt1), $855,329.26 (BB+Alt2); Tschiggfrie Exc. Co. $960,413.86 (BB+Alt1), $898,243.86 (BB+Alt2). Fehr Graham recommended the city award the Base Bid and Alternate 1 (PCC) to the low bid, Wick's Construction Inc. of Decorah, Iowa. There being no further comments, Wood closed the hearing.

     Moved Post, seconded Potratz, to approve Resolution 2023-10, making award of contract for the North Main Street (Old Highway 150 North) improvements project to Wick's Construction of Decorah, Iowa. Roll call, all ayes, motion carried.

     This being the time and place posted for a public hearing on the fiscal year 2024 proposed property tax levy, Mayor Wood opened the hearing and asked for comments. McGrane explained the purpose for the proposed tax levy. There being no further comments, Wood closed the hearing.

     Moved Scott, seconded Tenney, to approve Resolution 2023-11, adopting the proposed property tax levy for fiscal year 2024. Roll call, all ayes, motion carried.

     Moved Tucker, seconded Potratz, to approve the receipt of the Finance Committee meeting minutes from 2/7/23 and 2/13/23. All ayes, motion carried.

     Moved Tenney, seconded Post, to accept the receipt of the Fayette Community Library Board of Trustees meeting minutes from 12/14/22 and 1/11/23, the Fayette Fire Department meeting minutes from 2/14/23 and the Fayette Safety Committee meeting minutes from 2/15/23. All ayes, motion carried.

     Jon Biederman provided a spreadsheet with a list of signs needing replaced or added to the recreation trails throughout the city of Fayette and out to the Volga State Recreation park. Tucker advised she may have some Upper Iowa University (UIU) students interested in assisting with installing the signs in April. The council discussed if the city should move forward with completing the paved portion of the trail or not. McGrane provided a few financial options to fund the project using local option sales tax and hotel/motel tax revenue. The engineer's preliminary opinion of costs to complete the trail range between approximately $245,652.72 and $371,649.53, depending on the width of the trail and by using asphalt instead of concrete. Tucker also applied for a grant to help fund the project and we will find out in March if we are awarded funds. The council would like to wait until UIU confirms they are able to transfer the land over to the city before moving forward. Moved Tenney, seconded Tucker, to approve purchasing the suggested trail signs in the amount not to exceed $2500 plus shipping and handling. All ayes, motion carried.

     Moved Potratz, seconded Tenney, to approve the first reading of Ordinance 517, amending Chapter 35, Fire Department, Section 6. Roll call, all ayes, motion carried.

     Moved Tucker, seconded Scott, to approve the first reading of Ordinance 518, amending Chapter 36, Ambulance Service, Section 3. Roll call, all ayes, motion carried.

     McGrane advised even though the cost of the N. Main Street improvements project came in less than originally estimated, he left the not to exceed loan amount at $500,000. McGrane explained that means the council may borrow any amount up to $500,000. Hildebrand recommended the council only finance about half of the total project, as originally planned, to keep some funds available for future expenses and projects. Moved Tucker, seconded Post, to approve Resolution 2023-12, fixing date for a meeting on the proposition to authorize a Loan Agreement and the issuance of Notes to evidence the obligations of the City thereunder. Roll call, all ayes, motion carried.

     Moved Tenney, seconded Tucker, to approve Resolution 2023-13, accepting the cell tower lease review and consulting services agreement between the city of Fayette, Iowa, and Tower Genius LLC. Roll call, all ayes, motion carried.

     McGrane advised he was anticipating on presenting the third amendment to the real estate lease agreement to the council but the contract is still being reviewed. Moved Post, seconded Scott, to table Resolution 2023-14, accepting the third amendment to real estate lease agreement between the city of Fayette, Iowa, and Alltel Corporation D/B/A Verizon Wireless, until the contract is completely reviewed. Roll call, all ayes, motion carried.

    There being no further business, Wood declared the meeting adjourned at 7:40 pm.

REGULAR COUNCIL MEETING

February 6, 2023

     The City Council of the City of Fayette, Iowa, met Monday, January 16, 2023, at 6:00 pm in the Community Room at the Fayette Community Library pursuant to law and rules of said council, Mayor Wood presiding. The meeting began with the Pledge of Allegiance.

     Roll call: Present - Council members Post, Potratz, Scott (arrived at 6:01 pm), and Tucker; Absent - Tenney.

     Moved Potratz, seconded Post, to approve the consent agenda items consisting of the regular meeting minutes of 1/16/23, the special council meeting minutes of 1/30/23 and the claims list of 1/14/23-2/3/23. All ayes, motion carried.

     Citizen Comments: Jason Rohde (Fayette Fire Chief) of Randalia, commented in response to the fire department staffing numbers that was mentioned in the last "From the Mayor's Desk" communication that was sent out, Rohde shared some facts that he had looked up. According to the Bureau of Labor and Statistics, there are 1.1 million firefighters in the United States, which includes full-time, volunteer, paid volunteers, and support staff. This equates to 0.4% of the population. For the 2027 population, it would calculate out to 5 Fayette firefighters for the size of our town. The AFPA chart that Rohde found showed the number of volunteers per thousand residents: 1986 it was 8 per thousand and in 2020 it has dropped to 5.5 per thousand. With the population of Fayette, that would equal 6 members. Rohde advised 50% of the firefighters in the country are between the ages of 30 and 49. According to the 2000 census the population of Fayette between the age group of 25 to 44 years old was 18.6%. In 2010 that percentage dropped to 12.7% with the population of Fayette going out. Rohde advised he was unable to find the 2020 statistics. Since Rohde's ten years as Fayette Fire Chief there has been 6 members that have left the fire department that still reside in this area. Three members left due to age and physical limitations, two left because of work requirements and one was removed due to an issue with alcohol. The most important number Rohde mentioned was zero (0), that is the number of calls that the Fayette fire department has failed to respond to in the last ten years.

     Randy Streeter of Fayette commented that the Fayette Fire Chief has been really good in this area. He knows his trucks if there is a breakdown then he knows how to repair them. If he is unable to then he researches to find the problem and gets them repaired. He knows the area very well, so if the firefighters have problems finding the area, he will tell them what roads to take to get there the fastest. He has been a really good chief.

     Council member Scott wanted to follow up with some statistical data that she has found. Fayette has about 23 volunteers on the ambulance crew. Scott believes that the Iowa Fire Department Census (IFDC) showed it was updated as of January 3, 2023, and she was unsure how accurate the information was. According to the IFDC, supposedly the following cities had these number of fire department members: Hawkeye-19, West Union-29, Sumner-30, Arlington-18, Postville-25, Elgin-22, Clermont-24, Strawberry Point-26, Fredericksburg-24, Tripoli-24, Hazleton-18, Maynard-23, and Fayette was reporting 16, so that is why she is unsure how updated the information is. Hawkeye has about half the population Fayette has, as well as Elgin and Arlington, and Fredericksburg, Hazleton and Maynard have a smaller population than Fayette.

     Jason Rohde of Randalia followed up with Scott's comments by indicating some of the cities Scott mentioned have their fire and emergency medical service (EMS) departments together and they are not separate departments like the city of Fayette.

     Moved Tucker, seconded Post, to approve the agenda as presented. All ayes, motion carried.

     Mayor Wood advised that he sent a written report to the council members. Wood received a request from Fayette County Supervisor Lehman to meet with him to communicate more about the proposed Fayette County Dispatch Contract. Wood plans on meeting with Lehman in the near future.

     Upon Mayor Wood’s request, moved Tucker, seconded Scott, to approve appointing Arielle Engler and Samantha Streeter to the Fayette Ambulance Service. All ayes, motion carried.

     City Administrator/Clerk McGrane informed the council that the next regular council meeting will be on Monday, February 20, 2023, at 6PM, instead of Tuesday, February 21, 2023. McGrane updated the council on the Old HWY 150/N. Main Street project. McGrane commented that 1099's and W2's went out by the due date and that he attended multiple meetings over the last few weeks including a meeting with our local legislators to discuss priorities of the Fayette County Economic Development & Tourism board. The solar panels at the well were turned on and are operational. Fayette City Hall and the Library will be closed on Monday, February 20 for Presidents Day. McGrane also discussed some options on providing online access to city Resolutions for the council members.

     Moved Potratz, seconded Tucker, to approve the third and final reading of Ordinance 516, amending chapter 55, Animal Protection and Control, section 16. Roll call, all ayes, motion carried.

     McGrane provided information he received from the cities of Oelwein and Conrad on how they handled demolitions of condemned properties. Oelwein has recently utilized an engineer to assist with the bid process. Fehr Graham would be available to assist the city. McGrane will gather more information on how the city addresses asbestos for the condemned properties and report back to the council. No formal action was taken.

     Moved Potratz, seconded Post, to accept the Personnel Committee meeting minutes of 1/26/23, Finance Committee meeting minutes of 1/30/23 and Finance Committee meeting minutes of 2/2/23. All ayes, motion carried.

     Moved Post, seconded Tucker, to acknowledge the receipt of the Fayette Tree Board 2023 Comprehensive Tree Plan Draft, Fayette Ambulance Service meeting minutes of 1/4/23 and Fayette Ambulance Service meeting minutes of 2/1/23. All ayes, motion carried.

     McGrane had provided a draft of Ordinance 517, amending chapter 35, Fire Department, section 6, that was recommended by the city attorney and mayor. Moved Tucker, seconded Post, to send draft Ordinance 517 to the Fayette Fire Department to review and provide feedback to the city council. All ayes, motion carried.

     Moved Tucker, seconded Potratz, to approve Resolution 2023-05, establishing city employee salaries, effective February 5, 2023. Roll call, all ayes, motion carried.

     Moved Tucker, seconded Scott, to approve Resolution 2023-06, accepting and authorizing the donation from the Minnie Miller Trust monies designated for the Fayette Ambulance Service. Roll call, all ayes, motion carried.

     Moved Tucker, seconded Potratz, to approve Resolution 2023-07, revising and updating the job descriptions and titles for the Assistant Public Works Director and City Maintenance Worker. Roll call, all ayes, motion carried.

     Moved Potratz, seconded Post, to approve Resolution 2023-08, amending the city personnel policy, section 1 Organization Chart/Chain of Command, section 2.3 Compensatory Time and Section 2.19a Residency Requirement. Roll call, all ayes, motion carried.

     Moved Post, seconded Potratz, to approve Resolution 2023-09, authorizing the mayor and city administrator to deliver to the Fayette County Commissioner of Elections a request to submit the question of changing the Fayette mayor terms from a two (2) year term to a four (4) year term to the qualified electors of the city of Fayette, Iowa, on the November 7, 2023, ballot. Roll call, aye - Post, Potratz and Tucker, nay - Scott, motion carried.

     Moved Tucker, seconded Scott, to hire a consultant to review the police department and any other departments as necessary and to have the city attorney and council member Nathan Post be the point of contact for the consultant. All ayes, motion carried.

     Moved Tucker, seconded Potratz, to set a public hearing for Monday, February 20, 2023, at 6PM on the proposed contract documents and estimated costs for improvement of reconstruction of a portion of North Main Street and grading of shoulders. All ayes, motion carried.

     Moved Post, seconded Potratz, to set a public hearing for Monday, February 20, 2023, at 6PM on the fiscal year 2024 proposed property tax levy. All ayes, motion carried.

    There being no further business, Wood declared the meeting adjourned at 7:44 pm.

SPECIAL COUNCIL MEETING

January 30, 2023

   The City Council of the City of Fayette, Iowa, met Monday, January 30, 2023, at 6:00 pm in the Community Room at the Fayette Community Library pursuant to law and rules of said council, Mayor Wood presiding.

   Roll call: Present – Council members Post, Potratz, Scott, Tenney and Tucker.

   Moved Scott, seconded Potratz, to approve the agenda as presented. All ayes, motion carried.

   Moved Post, seconded Tenney, to go into closed session pursuant to Iowa Code Section 21.5(1)(c) to discuss strategy with counsel in matters that are presently in litigation or where litigation is imminent where its disclosure would be likely to prejudice or disadvantage the position of the governmental body in that litigation. All ayes, motion carried.

   Moved Potratz, seconded Tenney, to open special session. All ayes, motion carried.

   Moved Potratz, seconded Post, to direct city attorney Dillon to move forward with the proposed agreement and bring back a final settlement document to the city council. All ayes, motion carried.

   Moved Potratz, seconded Tucker, to adjourn the meeting at 6:46 pm. All ayes, motion carried.

REGULAR COUNCIL MEETING

January 16, 2023

     The City Council of the City of Fayette, Iowa, met Monday, January 16, 2023, at 6:00 pm in the Community Room at the Fayette Community Library pursuant to law and rules of said council, Mayor Wood presiding. The meeting began with the Pledge of Allegiance.

     Roll call: Present - Council members Post, Potratz, Scott, Tenney and Tucker.

     Moved Tucker, seconded Potratz, to approve the consent agenda items consisting of the regular meeting minutes of 1/3/23 and the claims list of 12/31/22-1/13/23. Roll call, all ayes, motion carried.

     Moved Tenney, seconded Tucker, to approve the agenda as presented. All ayes, motion carried.

     Moved Scott, seconded Post, to suspend the Robert's Rules of Order rules and allow a comment to be made prior to the vote. Wood advised this motion requires a two-thirds (2/3) affirmative majority vote. All members voted aye, the motion was carried. Scott advised the city council wants to address a rumor that some of the members have heard and that is the council is not closing the Fayette Fire Department. The council has no interest in losing our fire department and would like to see our fire department grow. There is a concern about low volunteer numbers and the lack of growth on the department.

     Upon recommendation from the Fayette Fire Department to reappoint Jason Rohde as Fayette Fire Chief for 2023, there was no motion by the council to reappoint Rohde.

     Upon Mayor Wood’s request, moved Scott, seconded Potratz, to approve appointing Patrick Doran to the Fayette Parks and Recreation Board for a 3-year term ending 2/1/2026. All ayes, motion carried.

     City Administrator/Clerk McGrane informed the council the updated timeline for the N. Main Street reconstruction project and that an informational meeting was held on 1/12/23 for residents along the project. McGrane advised the Fayette Ambulance Service received a donation of $348,344.20 from the Minnie Lee Miller Unified Credit Trust and per the city auditor and city attorney's request, the donation was deposited into the city's account and earmarked for the Fayette Ambulance Service. A "For Sale" sign is now up at the Homes for Iowa house. The solar panels at the library, city hall, fire department and pre-treatment plant have been turned on.

     Police Chief Davis advised the council that he should have the 2022 annual report at the next council meeting.

     Public Works Director Hildebrand informed the council that Municipal Pipe and Tool will be in town this week jet cleaning some of the sewer lines.

     Moved Tucker, seconded Potratz, to approve the second reading of Ordinance 516, amending Fayette City Code Chapter 55, Animal Protection and Control, Section 16. Roll call, all ayes, motion carried.

     Moved Post, seconded Tenney, to approve the receipt of the Fayette Ambulance Service meeting minutes from 11/2/22 and 12/6/22 and the Fayette Fire Department meeting minutes from 1/3/23. All ayes, motion carried.

     The Fayette Fire Department's constitution and by-laws with suggested changes were presented to the council for the council to start reviewing. The council was encouraged to send McGrane suggested edits for him to gather and provide at a future meeting as well as have the city attorney review. No formal action was taken.

     Wood updated the council on the status of the two condemned properties in Fayette. Moved Tucker, seconded Tenney, to approve seeking bids for the demolition of the two condemned properties in Fayette. All ayes, motion carried.

     The Fayette County Economic Development and Tourism Director Mallory Hanson reached out to McGrane and shared information about the Iowa Economic Development Authority Rural BOOST Program. Tucker briefly updated the council on the program. Moved Tenney, seconded Post, to approve having Tucker apply for the Iowa Economic Development Rural Boost Program. All ayes, motion carried.

     Moved Potratz, seconded Tenney, to approve setting the letting date for February 16, 2023, for the North Main Street Reconstruction Project. All ayes, motion carried.

    There being no further business, Wood declared the meeting adjourned at 6:38 pm.

REGULAR COUNCIL MEETING

January 3, 2023

     The City Council of the City of Fayette, Iowa, met Tuesday, January 3, 2023, at 6:04 pm in the Community Room at the Fayette Community Library pursuant to law and rules of said council, Mayor Wood presiding. The meeting began with the Pledge of Allegiance.

     Roll call: Present - Council members Post, Scott, Tenney (via telephone due to a family emergency) and Tucker. Absent - Potratz.

     Moved Post, seconded Tucker, to approve the consent agenda items consisting of the regular meeting minutes of 12/19/22, the claims list of 12/17/22-12/30/22 and the July 2022 and August 2022 financial reports Roll call, all ayes, motion carried.

     Treasurer’s Balance for Fund Accounts as of July 31, 2022: Total July Receipts: $109,316.43 (General $25,902.74; 9 S. Main $600; Streets $13,626.20; Employee Benefits $2,248.69; LOST $10,794.03; Revolving Loan $234.10; Bolger $69.75; Library Fund $25.73; Debt $479.90; Water $22,393.26; Water T&A $1,350; Sewer $26,819.17; Water/Sewer Capital $4,182.86; Storm Water $590). Total July Disbursements: $178,744.69 (General $83,774.91; Streets $11,832.51; Employee Benefits $24,832.21; Bolger $1,158.09; Library Fund $964.95; Homes for Iowa $3,000; Water $21,301.05; Water T&A $865; Sewer $31,015.97). Transfers in: Sewer Fund $9,575.50; Transfers out: Sewer $9,575.50. Treasurer’s Balance: $4,138,866.28.

     Treasurer’s Balance for Fund Accounts as of August 31, 2022: Total August Receipts: $317,289.12 (General $32,173.13; Streets $13,151.80; Employee Benefits $305.93; LOST $9,599.75; Hotel/Motel $20,031.42; CDBG Grant $78,034; Revolving Loan $238.22; Bolger $41.07; Library Fund $47.14; Debt $10.56; American Rescue $107,731.28; Water $24,033.06; Water T&A $2,250; Sewer $24,765.85; Water/Sewer Capital $4,273.91; Storm Water $602). Total August Disbursements: $189,440.81 (General $40,442.97; 9 S. Main $556; Streets $6,761.19; Employee Benefits $7,272.06; Bolger $89,700; Library Fund $964.95; Homes for Iowa $14,870.56; Water $12,026.43; Water T&A $900; Sewer $15,946.65). Transfers in: Sewer Fund $9,575.50; Transfers out: Sewer $9,575.50. Treasurer’s Balance: $4,267,212.74.

     Moved Tenney, seconded Post, to amend the agenda by switching the order by rearranging 8A, discussion and consideration on completing the multi-use recreation trail to Volga Recreation Area, with 8B, discussion and consideration in accepting the third amendment to real estate lease agreement with the cell tower site, and approve the agenda as amended. All ayes, motion carried.

     Mayor Wood informed the council he spoke with City Attorney Dillon regarding the 2 condemned properties (on E. Water St. and W. Clark St.). Dillon will be reaching out to the property owners and continuing the process on the homes. Wood has also communicated with Police Chief Davis to address nuisance abatement properties in town.

    Upon Mayor Wood’s request, moved Tenney, seconded Post, to approve the following council committee appointments and representatives: Finance - Scott (Chair), Post, Tenney; Personnel - Post (Chair), Potratz, Tucker; Public Safety - Tenney (Chair), Post, Scott; Public Works - Potratz (Chair), Scott, Tucker; Economic Development - Tucker (Chair), Potratz, Tenney; Mayor Pro-Tem - Nathan Post; Fayette County E-911 Board Representatives - Benjamin Davis (Primary), Kris McGrane (Alternate); Fayette County Emergency Management Representatives - Mayor Wood (Primary), Patricia Potratz (Alternate). All ayes, motion carried.

     Upon recommendation from the Fayette Fire Department to reappoint Jason Rohde as Fayette Fire Chief for 2023, there was no motion by the council to reappoint Rohde. Wood informed the council that according to the Fayette Fire Department Constitution and By-Laws, Article IV, Election of Officers, Section 4, states "Upon refusal of the governing body to appoint the chief recommended by the fire department, the office shall be declared vacant and another election on the next regular meeting night will be held. In this event, the previous chief or his assistant shall hold office until an appointment has been made."

     City Administrator/Clerk McGrane updated the council on the city solar panel project indicating some of the panels should be turned on very soon. McGrane advised the city will be holding an information meeting on Thursday, 1/12/23, at 6PM for residents/property owners along Old HWY 150/N. Main St. to inform them about the street reconstructing project. McGrane also provided an estimated timeline for the project prepared by Fehr Graham Engineering. McGrane met with Jon Biederman with Fehr Graham on 12/21 to discuss the trail, Old HWY 150/N. Main St. and sewer lining projects. The Fayette Fire Department included a list of responses from 6/22/22-12/20/22.

     Police Chief Davis advised the council about 277 toys were donated from citizens for the 5th annual Toy Drive. The toys were provided to Riverview Center and Helping Services for Youth & Families for them to provide to children in our area that were affected by domestic/sexual assault.

     Wood and McGrane updated the council on the real estate lease agreement negotiations with the cell tower site. An amendment was presented but McGrane advised it did not include the correct information that was negotiated, so they will continue to negotiate. Moved Tucker, seconded Post, to utilize Tower Genius with their "Advanced Option" to provide further guidance and review the contract once it is drafted by the cell tower site. All ayes, motion carried.

     Jon Biederman was present to discuss the preliminary opinion of probable costs to complete the Fayette-Volga River Multi-Use Trail Surfacing project. The preliminary costs ranged from approximately $248,103 to $355,518, depending on a variety of options, such as using HMA (asphalt) or PCC (concrete) and paving an 8-foot wide or 10-foot wide trail. Tucker submitted an application for the Fayette County Community Foundation Grant in hopes to receive up to $10,000 for the project. Other donations and grants are currently being sought after to help fund the project. After discussion, it was the consensus of the council to continue to move forward with researching the project costs and funding to complete the trail. No formal action was taken.

     Moved Tucker, seconded Tenney, to accept the Fayette Fire Department meeting minutes from 12/6/22. All ayes, motion carried.

     Public Works Director Adam Hildebrand informed the council that the city's snowplow will need replaced soon and if the city orders a new one before March 2023, we could save approximately $20,000 due to cost increases. If we order the new snowplow now, the city would probably not receive it until sometime in 2024. McGrane provided financials for the Street/Road Use Tax fund and future estimated revenues. Moved Tucker, seconded Post, to approve the purchase of a 2023 Ford F-750 Snowplow and Sander from Don's Truck Sales in the amount up to $157,360. All ayes, motion carried.

     Chief Davis advised the council he had the City Attorney assist him in updating the Fayette City Code, Chapter 55, Animal Protection and Control, Section 16, to include more items such as allowing the police to transport animals to a veterinarian or boarding facility and requiring proof of vaccination records prior to releasing animals. Moved Tucker, seconded Scott, to approve the first reading of Ordinance 516, amending Fayette City Code Chapter 55, Animal Protection and Control, Section 16. Roll call, all ayes, motion carried.

     Moved Scott, seconded Tucker, to continue the regular council meeting until all agenda items are concluded since we are past the 2 hour time limit. All ayes, motion carried.

     Moved Post, seconded Scott, to approve Resolution 2023-01, supporting naming the stretch of Highway 150 from West Union to Vinton "Sergeant Jim Smith Memorial Highway". Roll call, all ayes, motion carried.

     Moved Tucker, seconded Tenney, to approve Resolution 2023-02, adopting the new home and new commercial construction incentive program from January 1, 2023, through December 31, 2023. Roll call, all ayes, motion carried.

     Moved Tucker, seconded Tenney, to approve Resolution 2023-03, adopting a commercial business marketing incentive from January 1, 2023, through December 31, 2023. Roll call, all ayes, motion carried.

    There being no further business, Wood declared the meeting adjourned at 8:31 pm.

REGULAR COUNCIL MEETING

December 19, 2022

     The City Council of the City of Fayette, Iowa, met Monday, December 19, 2022, at 6:00 pm in the Community Room at the Fayette Community Library pursuant to law and rules of said council, Mayor Wood presiding. The meeting began with the Pledge of Allegiance.

     Roll call: Present - Council members Post, Potratz, Scott (arrived at 6:01), Tenney and Tucker.

     Moved Tenney, seconded Potratz, to approve the consent agenda items consisting of the regular meeting minutes of 12/5/22, the claims list of 12/3/22-12/16/22 and the Iowa Retail Permit Application for Cigarette/Tobacco/Nicotine/Vapor for The Pumper. Roll call, all ayes, motion carried.

     Moved Tucker, seconded Tenney, to approve the agenda as presented. All ayes, motion carried.

     Mayor Wood advised the council that he would like to work on changing the terms of the Mayor from 2 years to 4 years. The process is similar to changing the city council terms like the council had recently done. Wood found out that the citizen petition to change the terms must have a minimum of approximately 22 Fayette citizen names on the petition. Wood provided an update on the cell tower contract negotiations that McGrane and him have been working on. Wood believes we are finished with negotiations and the council should see a contract early next year. Wood would also like the council to start considering an increase to the compensation for city council members.

     City Administrator/Clerk McGrane provided a Bond Issuance timeline draft for the Old HWY 150/N. Main St. project. NEIA Community Action will help the city promote the new Homes for Iowa home that is for sale. McGrane spoke with Fayette County Conservation Director Rod Marlatt and he would like to see the recreational trail to Volga completed, as well. Fayette city hall and the library will be closed on Monday, 12/26/22, Tuesday, 12/27/22 and Monday, 1/2/23, for the holidays. The next regular council meeting will be on Tuesday, 1/3/23.

     Moved Tucker, seconded Scott, to approve Resolution 2022-46, adopting a contract for services between the city of Fayette, Iowa, and Upper Explorerland Regional Planning Commission requesting assistance in administering the city of Fayette's Revolving Loan Fund. Roll call, all ayes, motion carried.

     Moved Post, seconded Potratz, to accept the Fayette Community Library Board of Trustees meeting minutes from 8/10/22, 9/14/22, 10/12/22 and 11/9/22. All ayes, motion carried.

     Moved Tucker, seconded Potratz, to approve Resolution 2022-47, updating Resolution 2005-13 setting spending limits for city employees for budgeted and non-budgeted items. Roll call, all ayes, motion carried.

    There being no further business, Wood declared the meeting adjourned at 6:54 pm.

REGULAR COUNCIL MEETING

December 5, 2022

     The City Council of the City of Fayette, Iowa, met Monday, December 5, 2022, at 6:03 pm in the Community Room at the Fayette Community Library pursuant to law and rules of said council, Mayor Wood presiding. The meeting began with the Pledge of Allegiance.

     Roll call: Present - Council members Scott, Tenney and Tucker. Absent - Post and Potratz.

     Moved Tenney, seconded Scott, to approve the consent agenda items consisting of the regular meeting minutes of 11/21/22 and the claims list of 11/19/22-12/2/22. Roll call, all ayes, motion carried.

     Moved Tucker, seconded Tenney, to approve the agenda as presented. All ayes, motion carried.

     Mayor Wood advised the council he met with North Fayette Valley (NFV) School Superintendent Joe Griffith to gather more information about the possibility of closing the Fayette Elementary School. Wood attended the public comment meeting by the NFV school board in West Union on 11/30/22. The next NFV public comment meeting will be this Wednesday, 12/7/22, in Fayette and encouraged the council members to attend.

     Upon recommendation from Mayor Wood, moved Tucker, seconded Tenney, to appoint Adam Hildebrand to the Fayette Parks and Recreation Board and the Fayette Tree Board as the ex officio member. All ayes, motion carried.

     City Administrator/Clerk McGrane updated the council on the solar panel project. City hall, the water tower, the water well and fire station all passed inspection and the Certificate of Completion will be submitted to Alliant Energy and they have up to 31 business days to give approval to turn on the solar array. The pre-treatment plant and library are waiting for an inverter to come in before the can complete that part of the project. City hall and the library will be closed for the holidays on 12/26/22, 12/27/22 and 1/2/23.

     Police Chief Davis was not present; however, he provided a written update to the Mayor to pass along to the council to help promote the Fayette P.D. toy drive.

     Moved Tenney, seconded Scott, to approve Resolution 2022-37, adopting the rules of procedure governing the conduct of business of the city council. Roll call, all ayes, motion carried.

     Moved Tucker, seconded Tenney, to continue to move forward with taking out a GO Loan for $500,000 over 13 years for the N. Main Street project. All ayes, motion carried.

     Moved Tenney, seconded Tucker, to acknowledge receipt of the Fayette County Economic Development and Tourism Annual Report and the Fayette Tree Board meeting minutes from 8/15/22 & 9/19/22. All ayes, motion carried.

     Moved Tenney, seconded Scott, to approve hiring Dylan Larson as a full-time Public Works Technician at an hourly wage of $20.5264. All ayes, motion carried.

     Moved Tucker, seconded Tenney, to approve hiring Leslie Scott Luchsinger as a part-time, seasonal Public Works employee at an hourly wage of $18.00. All ayes, motion carried.

     Moved Tucker, seconded Scott, to approve purchasing a 2022 Ford F150 from Wilbur Ford Sales in the amount of $31,200 out of the Streets, Water and Sewer funds. All ayes, motion carried.

     Moved Tenney, seconded Tucker, to approve moving forward using the American Rescue Plan Act funds on a CIPP lining project. All ayes, motion carried.

     Moved Tucker, seconded Tenney, to approve the General and Technical Administration services from Simmering Cory & Iowa Codification in the amount of $12,081 for the CDBG Rehabilitation Project. All ayes, motion carried.

     Discussion on Resolution 2022-46, adopting a contract for services between the city of Fayette, Iowa and Upper Explorerland Regional Planning Commission requesting assistance in administering the city of Fayette's Revolving Loan Fund. No formal action was taken.

     Discussion on the North Fayette Valley School District discussions on continuing the use of the Fayette Elementary School. No formal action was taken.

     Discussion on completing the recreation trail to Volga Recreation Area. No formal action was taken.

    There being no further business, Wood declared the meeting adjourned at 8:03 pm.

REGULAR COUNCIL MEETING

November 21, 2022

     Prior to this meeting, at 5:05 pm, the council held a work session to discuss Resolution 2022-37, adopting the rules of procedure governing the conduct of business of the city council, and to discuss other regular council meeting agenda items. The work session adjourned at 5:55 pm.

     The City Council of the City of Fayette, Iowa, met Monday, November 21, 2022, at 6:00 pm in the Community Room at the Fayette Community Library pursuant to law and rules of said council, Mayor Wood presiding. The meeting began with the Pledge of Allegiance.

     Roll call: Present - Council members Scott, Post and Potratz. Absent - Tenney and Tucker.

     Moved Potratz, seconded Scott, to approve the consent agenda items consisting of the regular meeting minutes of 11/7/22, claims list of 11/5/22-11/18/22, renewal of the Class C Retail Alcohol License for Down Town Lounge, approval of the Annual Financial Report for Fiscal Year 2022 and approval of the Street Financial Report for Fiscal Year 2022. Roll call, all ayes, motion carried.

     Moved Post, seconded Potratz, to approve the agenda as presented. All ayes, motion carried.

     Mayor Wood updated the council on correspondence he had received.

     Moved Potratz, seconded Scott, to reappoint David Runyon and Janette Garcia to the Fayette Tree Board for 3-year terms expiring on 12/31/2025. All ayes, motion carried.

     City Administrator/Clerk McGrane informed the council that the open house on the Homes for Iowa (HFI) home on 11/10 went very well. Information on the home is on the city's website and social media for anyone interested in purchasing the home. Eagle Point Solar has been working on the electrical for the solar panels. McGrane worked with the accounting software company to address corrections before he completed the Fiscal Year (FY) 2022 Annual Finance Report, the FY 2022 Street Financial Report and the FY 2022 Annual Urban Renewal Report. McGrane attended the Library Board meeting on 11/9 and the Iowa League of Cities Budget Workshop on 11/15.

     Police Chief Davis advised the council that the annual Fayette P.D. toy drive has started.

     Moved Post, seconded Scott, to approve reimbursing Roland and Magda Vazquez for actual costs of replacing plants in the amount not to exceed $145 out of the Water Street Improvement Fund after the plants are replaced and receipts are turned in to City Hall. All ayes, motion carried.

     Moved Potratz, seconded Post, to approve Resolution 2022-36, adopting Council and Mayor Communications with City Staff and Employees. Roll call, all ayes, motion carried.

     There was no discussion on Resolution 2022-37 because the council would like to see the updated draft at the next meeting. No formal action was taken.

     The council discussed how to finance the N. Main Street Improvements project. McGrane will work with Maggie Burger and provide updated spreadsheets for the next meeting. No formal action was taken.

     Moved Post, seconded Potratz, to approve carrying over 8.6 hours of Adam Hildebrand's vacation time from November into December 2022. All ayes, motion carried.

     Moved Scott, seconded Post, to approve purchasing an AV20D Root Grapple and accessories from P&K Midwest, not to exceed a total of $6,000, out of the Street Fund. All ayes, motion carried.

     Moved Potratz, seconded Scott, to approve the final payment of $12,600 to Heartland Asphalt, Inc. for the Water Street Improvements project. All ayes, motion carried.

     Moved Scott, seconded Potratz, to approve and adopt the Annual Urban Renewal Report for Fiscal Year 2022. All ayes, motion carried.

     The council discussed Resolution 2022-44, adopting a Slip-Resistant Footwear Policy as part of the General Safety Manual. After discussion, the council decided to wait and possibly discuss the Resolution in the future after more information about the slip-resistant footwear. No formal action was taken.

     The council discussed purchasing slip-resistant footwear for employees and applying for the IMWCA Safety Study Grant. After discussion, the council recommended purchasing a few pairs of the footwear to make sure they are beneficial. No formal action was taken.

     Moved Potratz, seconded Post, to approve Resolution 2022-45, approving an agreement for Professional Services and Scope of Services with Fehr Graham Engineering for scanning old city plans and maps. Roll call, all ayes, motion carried.

    There being no further business, Wood declared the meeting adjourned at 7:06 pm.

REGULAR COUNCIL MEETING

November 7, 2022

     Prior to this meeting, at 5:01 pm, the council held a work session to discuss Resolution 2022-36, adopting council and mayor communications with city staff and employees, Resolution 2022-37, adopting the rules of procedure governing the conduct of business of the city council. The work session adjourned at 6:03 pm.

     The City Council of the City of Fayette, Iowa, met Monday, November 7, 2022, at 6:03 pm in the Community Room at the Fayette Community Library pursuant to law and rules of said council, Mayor Wood presiding. The meeting began with the Pledge of Allegiance.

     Roll call: Present - Council members Scott, Tenney, Tucker, Post, and Potratz.

     Moved Tenney, seconded Post, to approve the consent agenda items consisting of the regular meeting minutes of 10/17/22, claims list of 10/15/22-11/4/22, the 5-day Class C Liquor License for Peach Cart Co., LLC, starting November 16, 2022, to be a vendor at winter market at Upper Iowa University (514 Union Street), the Class E Liquor License with the Class B Wine Permit and the Class C Beer Permit for Sunshine Energy LLC/The Pumper, the Fayette safety meeting minutes from 10/26/22 and correspondence from Mediacom. Roll call, all ayes, motion carried.

     Moved Tucker, seconded Tenney, to approve the agenda as presented. Scott would like to remove agenda item for a donation to Upper Iowa University for the Recreation Center. Moved Tucker, seconded Tenney, to approve the agenda as amended. All ayes, motion carried.

     Mayor Wood advised the council that there is a grant with our workers compensation company that can assist with costs of ice cleats for employees, and we are looking into it. A budget workshop will be held on 11/5 that Wood may attend. A KCRG TV reporter interviewed Wood about Fayette's speed cameras and the story should be airing in the near future. Wood submitted a letter to UIU student Johnson, and she may have some information and documents that the city or the Fayette Chamber may be able to utilize. Wood also provided an update on the police department and investigations.

     City Administrator/Clerk McGrane informed the council that the Union Echo Leader newspaper will be running a nice article on the Homes for Iowa home. The open house for the new home will be on 11/10 from 4-6PM. Eagle Point Solar is working on the electrical for the solar panels. McGrane attended the fall Iowa Municipal Finance Officers Association conference on 10/20 and 10/21. McGrane met with the city's health insurance representative to discuss the new rates on 10/25.

     Police Chief Davis explained to the council he has been working with Fayette County E911 board on the new radio system. There was a large operation that multiple agencies within our county worked on, including the Fayette police, and information will be coming out on that soon. The department will soon be starting their annual toy drive.

     Roland and Magda Vazquez, 100 King Street, were present and addressed the council regarding the issues and damage they had during the W. Water Street improvements project. Vazquez summarized the issues from their letter (dated 5/4/22): 1) their house shook, a mirror fell causing minor damage to the drywall and the contractors were contacted (they estimate $48.15 to repair); 2) 2 years prior to the Water Street project they replaced part of their sidewalk and they would not have repaired part of it if they would have known the city would have been doing this project (they estimate $428 total with labor and materials); 3) nice bushes/plants that were planted on their property near the sidewalk were buried and damaged by a subcontractor (they estimate $144.45 of damages). Vazquez did not have any receipts to justify any of the costs of damages. Police Chief Davis and Tenney recommended the city contact our attorney to provide guidance to the council in these matters. No formal action was taken.

     There was no discussion on Resolution 2022-36 because the council would like to see the updated draft at the next meeting.

     There was no discussion on Resolution 2022-37 because the council would like to see the updated draft at the next meeting.

     Moved Tucker, seconded Tenney, to approve the third and final reading of Ordinance 515, amending and combining Chapter 23, Parks Board, and Chapter 24 Recreation Board. Roll call, all ayes, motion carried.

     Moved Tucker, seconded Scott, to accept the Fayette Ambulance Service meeting minutes from 9/7/22. All ayes, motion carried.

     Moved Tucker, seconded Tenney, to approve partial pay estimate number 1 - final to Dave's Home Improvement for CDBG Rehabilitation project at 300 Alexander Street in the amount of $13,490. All ayes, motion carried.

     Moved Tenney, seconded Post, to approve the purchase of a Blink IQ 200 Dual Electric Charging Station in the amount of $9,588. All ayes, motion carried.

     Moved Tucker, seconded Potratz, to approve renewing Bird Friendly Iowa out of the Recreation funds and making sure we get the signs up in the near future. All ayes, motion carried.

     Wood suggested McGrane and Davis start gathering costs for the possibility of moving city hall to 9 S. Main Street and expanding the police department into the current city hall office. McGrane and Davis have looked at the computer server and network switch but still need to gather more costs and information. They will present more information at a future meeting. No formal action was taken.

     Moved Tucker, seconded Scott, to approve Resolution 2022-41, approving the gWorks Master Services Agreement, Terms of Service, Product Support Agreement and Privacy Policy. Roll call, all ayes, motion carried.

     Moved Post, seconded Scott, to table Resolution 2022-42, approving an agreement for Dispatch Services for Fayette County, until a future date and after we receive more documentation including justification of the higher costs of the contract. All ayes, motion carried.

     Moved Tenney, seconded Scott, to approve Resolution 2022-43, approving an agreement for Professional Services and Scope of Services with Fehr Graham Engineering for the North Main Street Improvements Project. Roll call, all ayes, motion carried.

     Moved Tucker, seconded Post, to approve the Wellmark Health Insurance plan for city employees. All ayes, motion carried.

     Moved Post, seconded Scott, to go into closed session per Iowa Code 21.5(1)(j) to discuss the purchase or sale of particular real estate only where premature disclosure could be reasonably expected to increase the price the City would have to pay for that property or reduce the price the City would receive that property. Roll call, all ayes, motion carried.

     Moved Post, seconded Scott, to open regular session. Roll call, all ayes, motion carried.

     Moved Tucker, seconded Post, to approve Resolution 2022-40, directing setting a public hearing for the sale of the city's interest in 207 Alexander Street, Fayette, Fayette County, Iowa. Roll call, all ayes, motion carried.

    There being no further business, Wood declared the meeting adjourned at 8:17 pm.

REGULAR COUNCIL MEETING

October 17, 2022

     Prior to this meeting, at 5:04 pm, the council held a work session to discuss Resolution 2022-36, adopting council and mayor communications with city staff and employees, Resolution 2022-37, adopting the rules of procedure governing the conduct of business of the city council. The work session adjourned at 5:59 pm.

     The City Council of the City of Fayette, Iowa, met Monday, October 17, 2022, at 6:01 pm in the Community Room at the Fayette Community Library pursuant to law and rules of said council, Mayor Wood presiding. The meeting began with the Pledge of Allegiance.

     Roll call: Present - Council members Scott (via telephone because she was out of the country), Tenney, Tucker, and Post. Absent - Potratz.

     Moved Post, seconded Tenney, to approve the consent agenda items consisting of the regular meeting minutes of 10/3/22, claims list of 10/1/22-10/14/22, the May 2022 and June 2022 financial reports and the acceptance of resignation from Gerald Hildebrand. Roll call, all ayes, motion carried.

     Treasurer’s Balance for Fund Accounts as of May 31, 2022: Total May Receipts: $203,844.76 (General $89,875.91; 9 S. Main $300; Streets $7,579.89; Employee Benefits $12,620.86; LOST $10,794.03; TIF $14,495.66; Revolving Loan $230.65; Bolger $175.46; Library Fund $26.72; Debt $3,108.07; Water $23,581.56; Water T&A $900; Sewer $34,930.70; Water/Sewer Capital $4,638.25; Storm Water $587). Total May Disbursements: $134,373.14 (General $39,682.45; Streets $11,071.76; Employee Benefits $8,269.53; CDBG $4,257.62; Revolving Loan $16.66; Bolger $25.98; Library Fund $964.95; Debt $32,632.50; Homes for Iowa $4,470.04; Water $12,315.86; Water T&A $2,325.82; Sewer $18,339.97). Transfers in: Sewer Fund $9,575.50; Transfers out: Sewer $9,575.50. Treasurer’s Balance: $4,404,703.43.

     Treasurer’s Balance for Fund Accounts as of June 30, 2022: Total June Receipts: $133,764.67 (General $45,871.86; Streets $22,895.20; Employee Benefits $958.30; LOST $10,794.03; Revolving Loan $231.71; Bolger $370.10; Library Fund $76.22; Debt $204.51; Water $18,867.69; Water T&A $1,350; Sewer $27,490.70; Water/Sewer Capital $4,084.35; Storm Water $570). Total June Disbursements: $335,098.71 (General $88,577.67; Streets $14,614.46; Employee Benefits $10,526.17; TIF $44,919.11; Revolving Loan $17.70; Bolger $17,109; Library Fund $964.95; Water $18,709.89; Water T&A $2,399.18; Sewer $46,260.58; Sewer Fund $91,000). Transfers in: General $67,934.39; Street $80,085.37; TIF LMI $12,076.79; Water Street Project $389,903.24; Sewer Fund $9,575.50; Transfers out: General $15,636; Street $187,890.24; LOST $143,019.76; TIF $12,076.79; Water $130,465; Sewer $70,487.50. Treasurer’s Balance: $4,207,541.32.

     Moved Tucker, seconded Tenney, to approve the agenda as presented. All ayes, motion carried.

     Mayor Wood informed the council that Police Chief Davis and himself met with the Upper Iowa University (UIU) Student Government Association since the last council meeting. They discussed the interaction of police officers on campus for security at UIU. Wood suggested UIU have a police officer address the new students as they have done in the past. Wood met with the city attorney on the nuisance homes and an extension was granted for one property. At the Iowa League of Cities conference, Wood was informed city councils should not approve the hiring of any employees or volunteers, only the department supervisors. Wood checked with the city attorney, and he agreed. Wood recommended each council committee chair develop a charge for each council subcommittee that would include their responsibilities and duties. Wood would also like to look at the by-laws, procedures and Standard Operating Manual for the police to see if anything needs updated or revised.

     City Administrator/Clerk McGrane advised the council they received a thank you from the Watermelon Days committee. McGrane advised the solar panels are almost installed and now they will be working on hooking them up to the electricity. Public Works Director Adam Hildebrand is working with a company on the rip rap and has the price reduced by around $15,000 from the original quotes. Jeff Bradley is the city treasurer, and his term expires 12/31/2022. McGrane informed the council they could eliminate the position and have the full-time deputy clerk take over the duties. McGrane would recommend they continue to have a separate person as the city treasurer because it is another person reviewing the city finances. McGrane advised the auditor completed the on-site visit on 10/14/22.

     Police Chief Davis was not present; however, he provided a written update to the Mayor who shared it with the council.

     This being the time and place posted for a public hearing on a ground solar array being constructed at 705 W. Water Street, Mayor Wood opened the hearing and asked for comments. Jeff Muzingo, 705 W. Water Street, informed the council on his solar array request. There being no further comments, Mayor Wood closed the hearing.

     Moved Tucker, seconded Scott, to approve a ground solar array to be constructed at 705 W. Water Street. All ayes, motion carried.

     Moved Post, seconded Tenney, to move forward with the N. Main Street project so Fehr Graham Engineering may start moving forward with the project. All ayes, motion carried.

     There was no discussion on Resolution 2022-36 because the council would like another work session on this Resolution.

     There was no discussion on Resolution 2022-37 because the council would like another work session on this Resolution.

     Moved Tucker, seconded Post, to approve the second reading of Ordinance 515, amending and combining Chapter 23, Parks Board, and Chapter 24 Recreation Board. Roll call, all ayes, motion carried.

     Moved Tucker, seconded Tenney, to accept the Fayette Recreation Board meeting minutes from 3/21/22, 4/25/22, 6/16/22 and 7/14/22. All ayes, motion carried.

     The council discussed paying the former Public Works Director Gerald Hildebrand an additional 26.7 hours of vacation that Hildebrand was not able to take and lost the hours because he was already at the maximum of 200 hours. After discussion, no action was taken.

     Moved Tenney, seconded Tucker, to approve contract change order #7 for the Water Street improvements project 20-897. All ayes, motion carried.

     Moved Tenney, seconded Post, to approve partial pay estimate #8 to Heartland Asphalt, Inc. for the Water Street improvements project in the amount of $2,137.50. All ayes, motion carried.

     Moved Tucker, seconded Post, to approve partial pay estimate #9 - the final retainage to Heartland Asphalt, Inc. for the Water Street improvements project in the amount of $6,240.47. All ayes, motion carried.

     Moved Tucker, seconded Tenney, to accept the project acceptance of the Water Street improvements project 20-897. All ayes, motion carried.

     Moved Scott, seconded Tenney, to approve a donation in the amount of $200 out of the hotel/motel tax fund to the Winneshiek Energy District for assisting us with the research in the electric vehicle charger stations. All ayes, motion carried.

     Moved Tucker, seconded Post, to approve Resolution 2022-39, accepting and approving the Jayhawk Annual Software Assurance/Support Hours Contract Terms. Roll call, all ayes, motion carried.

    There being no further business, Wood declared the meeting adjourned at 7:42 pm.

REGULAR COUNCIL MEETING

October 3, 2022

     Prior to this meeting, at 5:00 pm, the council held a work session to discuss Resolution 2022-36, adopting council and mayor communications with city staff and employees, Resolution 2022-37, adopting the rules of procedure governing the conduct of business of the city council. The work session adjourned at 5:59 pm.

     The City Council of the City of Fayette, Iowa, met Monday, October 3, 2022, at 6:00 pm in the Community Room at the Fayette Community Library pursuant to law and rules of said council, Mayor Wood presiding. The meeting began with the Pledge of Allegiance.

     Roll call: Present - Council members Scott, Tenney, Tucker, Post, and Potratz.

     Moved Potratz, seconded Post, to approve the consent agenda items consisting of the regular meeting minutes of 9/19/22, claims list of 9/17/22-9/30/22 and approval to renew the Class C Beer Permit with a Class B Wine Permit and Sunday Sales for Dollar General Store #20268. Roll call, all ayes, motion carried.

     Moved Potratz, seconded Tenney, to amend the agenda and have agenda item 7A, discussion on moving forward and finance options for the N. Main Street improvements project, next on the agenda and approve the amended agenda. All ayes, motion carried.

     Maggie Burger, Financial Advisor with Speer Financial, presented the council with the city's debt limit, the remaining legal debt margin, estimated project costs, costs of issuance for general obligation bonds and a few spreadsheets to show potential interest rates, maturity schedules and impact on the tax rate. No formal action was taken.

     Mayor Wood informed the council that council person Tenney, City Administrator McGrane and him attended the Iowa League of Cities annual conference last week and it was very worthwhile. Mr. Runyon had talked to Wood about concerns with drivers on Big Rock Road and sharing the road with pedestrians and bikers. It was suggested to have "25 MPH" and/or stencils of pedestrians and bikers painted on the road to remind drivers. Wood would like to refer the request to the Streets and Sidewalks committee. Louise Scott spoke with Wood about the possibility of adding a pedestrian stop light along HWY 150 at the intersection of W. Clark Street to assist school age children crossing the HWY. Wood would like to refer the suggestion to the Streets and Sidewalks committee. Wood has had multiple property owners approach him about a variety of concerns with Upper Iowa University (UIU) students. Wood is working with the police department and public works department to assist with some of the concerns. Wood and Police Chief Davis will be meeting with the UIU Student Government Association ON 10/4 about their concerns. Wood provided the council with correspondence on an investigation he conducted with some UIU student's complaints on the Fayette Police Department. Wood has concluded his investigation and cannot report specifics at this time due to an open police investigation.

     City Administrator/Clerk McGrane updated the council on the solar panel project. The panels are starting to be installed around the city. McGrane advised he is working with an attorney on the possibility of the Fayette Ambulance Service receiving a donation from a potential residual beneficiary of a Trust. McGrane is still working with KS State Bank on the payment for the new police Tahoe and completed paperwork with Quick Med Claims for Medicare revalidation for the ambulance service. McGrane advised the on-site audit for fiscal year 2022 will be conducted on 10/14.

     Police Chief Davis advised the council that abatements are still moving forward. Motorola is working on the countywide emergency radio system upgrade and believes the project could start in November. On 10/9 from 11AM to 2PM will be the Fayette PD K9 fundraiser at Cardinal Park and will be a free-will donation lunch. On 10/20 there will be around 30 police K9's in and around town for training.

     Paul Cutting with Winneshiek Energy District was present to discuss and answer questions about installing an electric vehicle (EV) charging station in Fayette. Cutting provided warranty information on the units. Cutting advised he will assist us with marketing the new EV charging station. Moved Tenney, seconded Tucker, to approve moving forward with purchasing a dual Blink EV Charger with a 5 year warranty using the hotel/motel tax funds and placing it on S. Main Street by the Fayette Fire Station. All ayes, motion carried.

     Moved Tenney, seconded Scott, to having the Public Works Director, Mayor and City Administrator/Clerk decide on the best contractor to place riprap around the solar panels at the lagoons taking into consideration cost and availability on completing the project without spending more than $49,999.99. All ayes, motion carried.

     Moved Post, seconded Tenney, to approve donating $4,000 plus the price of the sand from the park fund to the American Legion Post 339 to assist with the new playground equipment installed at Klocks Island park. All ayes, motion carried.

     Moved Tenney, seconded Post, to accept the Fayette Safety meeting minutes from 9/28/22. All ayes, motion carried.

     Moved Post, seconded Tenney, to approve Ordinance 515, amending and combining Chapter 23, Parks Board, and Chapter 24, Recreation Board, as amended. Roll call, all ayes, motion carried.

     No discussion was had on Resolution 2022-36 because the council would like another work session on this Resolution.

     No discussion was had on Resolution 2022-37 because the council would like another work session on this resolution.

     Moved Tucker, seconded Tenney, to approve Resolution 2022-38, the Medical Director Agreement between the City of Fayette Ambulance Service and Winneshiek Medical Center. Roll call, all ayes, motion carried.

     Moved Tenney, seconded Post, to approve having citywide trick or treating on Monday, October 31 from 5PM to 7PM. All ayes, motion carried.

    There being no further business, Wood declared the meeting adjourned at 8:36 pm.

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