AGENDA

REGULAR COUNCIL MEETING

Monday, December 7, 2020

6:00 p.m.   Fayette Community Library in Community Room (104 W. Water Street, backdoor, face coverings required)

Conference Call/Online Meeting due to COVID-19 (per Iowa Code 21.8)

Due to COVID-19 cases in Fayette County, the Mayor, Council Members, City Staff and the public may access the meeting in person or these two ways:

Online at www.freeconferencecall.com, Access Code: 563425, Online Meeting ID: cityoffayette

Telephone: 1-978-990-5000, Access Code: 563425#

Please join the meeting by telephone or online at least 3 minutes before the start of the meeting.

Please keep your phone/microphone muted during the meeting.

1. ROLL CALL

2. CONSIDERATION OF CONSENT AGENDA ITEMS

     A. Approval of Regular Meeting Minutes 11/16/20

     B. Approval of Claims List 11/17/20 - 12/4/20

     C. Correspondence

3. RECEIVING & FILING OF ANY COMMUNICATIONS, PETITIONS OR PLEAS OF PROTEST

4. APPROVAL OF AGENDA AS PRESENTED

5. RECEIVING & FILING WRITTEN REPORTS OF OFFICERS

     A. Mayor's Report

          a. Reappoint Jeff Bradley as the Fayette City Treasurer for a 2-year term, expiring 1/1/2023

          b. Reappoint David Hanson to the Fayette Tree Board for a 3-year term, expiring 12/31/23

     B. City Administrator/Clerk's Report

     C. Police Chief’s Report

6. OLD BUSINESS

     A. Public Hearing on the Authorization of a Loan Agreement and the Issuance of Notes to Evidence the Obligation of the City Thereunder.

     B. Resolution 2020-20 – Resolution Instituting Proceedings to take Additional Action for the Issuance of Not to Exceed $500,000 General Obligation Capital Loan Notes Instituting proceedings to take additional action

7. WRITTEN REPORTS & LETTERS FROM COMMITTEES & BOARDS

     A. Fayette Community Library Board of Trustees Meeting Minutes from 11/11/20

8. NEW BUSINESS

     A. Discussion and consideration in hiring Olivia Hake as a full time Fayette Police Officer at an hourly wage of $17.26

     B. Discussion and consideration to abate the nuisances at 101 King Street and 701 S. Main Street

     C. Resolution 2020-18 – Adopting an addition to the Fayette Police Departments Policy and Procedure Manual

     D. Resolution 2020-19 – Adopting a contract for services between the City of Fayette, Iowa and Upper Explorerland Regional Planning Commission requesting assistance in administering the City of Fayette’s Revolving Loan Fund.

     E. Discussion and consideration in moving the January 18, 2021 city council meeting to January 19, 2021

     F. Discussion and approval of Partial Pay Estimate Number 2 to The Restyling Specialists for CDBG Rehabilitation project at 507 S. Main Street in the amount of $8,330.

     G. Resolution 2020-21 – Adopting the new commercial business marketing incentive program from January 1, 2021 through December 31, 2021

     H. Resolution 2020-22 – Adopting the new home and new commercial construction incentive program from January 1, 2021 through December 31, 2021

     I. Discussion and consideration in updating the flooring and painting 9 S. Main Street

     J. Discussion and consideration in accepting the donations from Allamakee Clayton REC, Dairyland Power Cooperative and Black Hills Energy for the Fayette County Freedom Rock Interpretive Sign

9. ADJOURN

AGENDA

REGULAR COUNCIL MEETING

Monday, November 16, 2020

6:00 p.m.   Fayette Community Library in Community Room (104 W. Water Street, backdoor)

Conference Call/Online Meeting due to COVID-19 (per Iowa Code 21.8)

Due to the rise in COVID-19 cases in Fayette County, the Mayor, Council Members, City Staff and the public may access the meeting in person or these two ways:

Online at www.freeconferencecall.com, Access Code: 563425, Online Meeting ID: cityoffayette

Telephone: 1-978-990-5000, Access Code: 563425#

Please join the meeting by telephone or online at least 3 minutes before the start of the meeting. Please keep your phone/microphone muted during the meeting.

1. ROLL CALL

2. CONSIDERATION OF CONSENT AGENDA ITEMS

     A. Approval of Regular Meeting Minutes 11/2/20

     B. Approval of Claims List 11/2/20 - 11/16/20

     C. Approval of Annual Financial Report FY 2020

     D. Approval to renew the Class C Liquor License (LC) (Commercial) with Outdoor Service and Sunday Sales for Downtown Lounge, pending dram shop insurance endorsement

3. RECEIVING & FILING OF ANY COMMUNICATIONS, PETITIONS OR PLEAS OF PROTEST

4. APPROVAL OF AGENDA AS PRESENTED

5. RECEIVING & FILING WRITTEN REPORTS OF OFFICERS

     A. Mayor's Report

     B. City Administrator/Clerk's Report

     C. Police Chief’s Report

6. OLD BUSINESS

7. WRITTEN REPORTS & LETTERS FROM COMMITTEES & BOARDS

8. NEW BUSINESS

     A. Approve and Adopt the Annual Urban Renewal Report FY2020

9. ADJOURN

AGENDA

REGULAR COUNCIL MEETING

Monday, November 2, 2020

6:00 p.m.   Fayette Community Library in Community Room (104 W. Water Street, backdoor)

1. ROLL CALL

2. CONSIDERATION OF CONSENT AGENDA ITEMS

     A. Approval of Regular Meeting Minutes 10/19/20

     B. Approval of Claims List 10/20/20 - 11/2/20

     C. Approval to renew the Class C Liquor License (BW) (Beer/Wine) with Outdoor Service & Sunday Sales for Shrubb’s Street Eatery LLC

3. RECEIVING & FILING OF ANY COMMUNICATIONS, PETITIONS OR PLEAS OF PROTEST

4. APPROVAL OF AGENDA AS PRESENTED

5. RECEIVING & FILING WRITTEN REPORTS OF OFFICERS

     A. Mayor's Report

     B. City Administrator/Clerk's Report

     C. Police Chief’s Report

6. OLD BUSINESS

7. WRITTEN REPORTS & LETTERS FROM COMMITTEES & BOARDS

     A. Community Library Board of Trustees Meeting Minutes from 10/14/2020

8. NEW BUSINESS

     A. Discussion and consideration of approving the JUS Annual Software (Utility Billing) Assurance/Support Hours Contract Terms and Contract

     B. Resolution 2020-16 – Fixing date for a meeting on the proposition to authorize a Loan Agreement and the issuance of Notes to evidence the obligations of the City thereunder - Not to Exceed $500,000 General Obligation Capital Loan Notes

     C. Discussion and review of the Iowa Municipalities Workers Compensation Association annual site visit and recommendations

     D. Resolution 2020-17 – Adopting an updated Return-to-Work Policy as part of the General Safety Manual for the City of Fayette

9. ADJOURN

AGENDA

REGULAR COUNCIL MEETING

Monday, October 19, 2020

6:00 p.m.   Fayette Community Library in Community Room (104 W. Water Street, backdoor)

1. ROLL CALL

2. CONSIDERATION OF CONSENT AGENDA ITEMS

     A. Approval of Regular Meeting Minutes 10/5/20

     B. Approval of Claims List 10/6/20 - 10/19/20

     C. Receiving of September 2020 Financial Reports

3. RECEIVING & FILING OF ANY COMMUNICATIONS, PETITIONS OR PLEAS OF PROTEST

4. APPROVAL OF AGENDA AS PRESENTED

5. RECEIVING & FILING WRITTEN REPORTS OF OFFICERS

     A. Mayor's Report

          1. Appoint D’ Andre Brown to the Fayette Fire Department

          2. Appoint Arianna Rausch to the Fayette Ambulance Service

     B. City Administrator/Clerk's Report

     C. Police Chief’s Report

6. OLD BUSINESS

     A. Resolution 2020-15 – Authorizing an Agreement for Professional Services with Fehr Graham Engineering and Environmental

7. WRITTEN REPORTS & LETTERS FROM COMMITTEES & BOARDS

     A. Fayette Ambulance Service meeting minutes from 8/4/2020

     B. Fayette Ambulance Service meeting minutes from 9/30/2020

8. NEW BUSINESS

     A. Discussion and consideration on financial transfers for FY17 Water Improvement Capital Project, FY17 Sewer Lining Project and CDBG Downtown Project.

     B. Discussion and consideration on 606 W. Water Street.

     C. Discussion and approval of Partial Pay Estimate Number 1 to The Restyling Specialists for CDBG Rehabilitation project at 507 S. Main Street in the amount of $21,825.

     D. Closed/Executive Session per Iowa Code 21.5(1)(i) to evaluate the professional competency of an individual whose appointment, hiring, performance, or discharge is being considered when necessary or prevent needless and irreparable injury to that individual’s reputation and that individual requests a closed session.

     E. Action following Closed Session.

9. ADJOURN

AGENDA

REGULAR COUNCIL MEETING

Monday, October 5, 2020

6:00 p.m.   Fayette Community Library in Community Room (104 W. Water Street, backdoor)

1. ROLL CALL

2. CONSIDERATION OF CONSENT AGENDA ITEMS

     A. Approval of Regular Meeting Minutes 9/21/20

     B. Approval of Claims List 9/22/20 - 10/5/20

3. RECEIVING & FILING OF ANY COMMUNICATIONS, PETITIONS OR PLEAS OF PROTEST

4. APPROVAL OF AGENDA AS PRESENTED

5. RECEIVING & FILING WRITTEN REPORTS OF OFFICERS

     A. Mayor's Report

           1. Appoint Jeff Butikofer the Fayette Tree Board for a 3-year term, expiring 12/31/23

     B. City Administrator/Clerk's Report

     C. Police Chief’s Report

6. OLD BUSINESS

     A. Discussion and consideration on the reconstruction and repair of Water Street

     B. Ordinance 511 – Amending Section 3, Permit Process, to Chapter 162, Solar Energy Systems, to the Fayette City Code, third and final reading

7. WRITTEN REPORTS & LETTERS FROM COMMITTEES & BOARDS

     A. Fayette Community Library Board of Trustees Meeting Minutes from 9/9/2020

     B. Fayette Planning and Zoning Commission Meeting Minutes from 9/24/2020

8. NEW BUSINESS

     A. Discussion and consideration on allowing Nick Serra and Tereasa Lenius to install a solar energy system at 301 E. State St. (Parcel ID# 1128128003, Lots 16, 17, 18 Blk 1 Fayette, Ex E 15’)

     B. Discussion and consideration on allowing Dennis and Arlene Vandersee to install a solar energy system at 802 Washington St. (Parcel ID# 1128352005, Former Ry Row Lying S of Lot 9 Blk 2 Jer 2^nd Add and Parcel ID #1128352004, Former Ry Row E of E Line Main St. Extnd & W of Extended N-S Alley in Blk 2 J.E.R. Add)

     C. Discussion and approval of purchasing a new ambulance from LifeLine Emergency Vehicles in an amount not to exceed $225,000

     D. Discussion and consideration in having door-to-door trick-or-treating on Saturday, October 31, 2020

     E. Discussion on final report from Larry Webb on the PFC. James Lee Memorial Bench Fund

     F. Resolution 2020-14 – Requesting Reimbursement from the Iowa COVID-19 Government Relief Fund

     G. Discussion on Fiscal Year 2020 City Examination

9. ADJOURN

REGULAR COUNCIL MEETING AGENDA

Monday, September 21, 2020

6:00 p.m.   Fayette Community Library in Community Room (104 W. Water Street, backdoor)

1. ROLL CALL

2. CONSIDERATION OF CONSENT AGENDA ITEMS

     A. Approval of Regular Meeting Minutes 9/8/20

     B. Approval of Claims List 9/9/20 - 9/21/20

     C. Receiving of August 2020 Financial Reports

     D. Approval to renew the Class C Beer Permit (BC), Class B Wine Permit & Sunday Sales for Dollar General/Dolgencorp, LLC

3. RECEIVING & FILING OF ANY COMMUNICATIONS, PETITIONS OR PLEAS OF PROTEST

4. APPROVAL OF AGENDA AS PRESENTED

5. RECEIVING & FILING WRITTEN REPORTS OF OFFICERS

     A. Mayor's Report

     B. City Administrator/Clerk's Report

     C. Police Chief’s Report

6. OLD BUSINESS

     A. Discussion and consideration on the reconstruction and repair of Water Street

     B. Ordinance 511 – Amending Section 3, Permit Process, to Chapter 162, Solar Energy Systems, to the Fayette City Code, first reading

7. WRITTEN REPORTS & LETTERS FROM COMMITTEES & BOARDS

8. NEW BUSINESS

     A. Discussion and consideration in allowing Brian Stepp to paint the watermelon sculpture

     B. Discussion and consideration of approving the proposal from Kluesner Construction, Inc. asphalt repairs.

     C. Resolution 2020-13 – Authorizing a Service Agreement by and Between the City of Fayette, Iowa, and OptoTraffic, LLC

     D. Discussion and consideration in researching Homes for Iowa through the Iowa Prison Industries and using low to moderate income finances

     E. Recommendation of a proclamation to recognize National Clean Energy Week, Sept. 21-25

9. ADJOURN

AGENDA

REGULAR COUNCIL MEETING

Tuesday, September 8, 2020

6:00 p.m.   Fayette Community Library in Community Room (104 W. Water Street, backdoor)

1. ROLL CALL

2. CONSIDERATION OF CONSENT AGENDA ITEMS

     A. Approval of Regular Meeting Minutes 8/17/20

     B. Approval of Claims List 8/18/20 - 9/8/20

     C. Receiving of the Outstanding Obligations Disclosure Statement for Fiscal Year 2020

3. RECEIVING & FILING OF ANY COMMUNICATIONS, PETITIONS OR PLEAS OF PROTEST

4. APPROVAL OF AGENDA AS PRESENTED

5. RECEIVING & FILING WRITTEN REPORTS OF OFFICERS

     A. Mayor's Report

     B. City Administrator/Clerk's Report

     C. Police Chief’s Report

6. OLD BUSINESS

7. WRITTEN REPORTS & LETTERS FROM COMMITTEES & BOARDS

     A. Fayette Streets and Sidewalks Committee meeting minutes from 8/3/20

     B. Fayette Community Library Board of Trustees Meeting Minutes from 8/12/2020 and Directors Reports from 8/12/2020 and 9/9/2020

8. NEW BUSINESS

     A. Discussion and consideration in allowing the Fayette Community Church to have outdoor audio until approximately 10PM at Cardinal Park on September 12, 2020

     B. Discussion and consideration in allowing the Wulfekuhle’s to have outdoor music until midnight on October 10, 2020

     C. Discussion and consideration in selling the watermelon sculpture to Brian Stepp for $100

     D. Discussion and consideration in the Fayette Ambulance Service starting the process in purchasing a new ambulance

     E. Discussion and approval of purchasing a rear blade from Bodensteiner Implement in the amount of $2,200

     F. Discussion and approval of purchasing a tractor and mower from P&K Midwest, Inc. in the amount of $27,927

     G. Discussion and consideration in donating $2,000 toward a match requirement for the Iowa Finance Authority funding application for the Northeast Iowa Regional Housing Trust Fund

     H. Ordinance 511 – Amending Section 3, Permit Process, to Chapter 162, Solar Energy Systems, to the Fayette City Code, first reading

     I. Resolution 2020-12 – Accepting the Street Financial Report for Fiscal Year 2020

9. ADJOURN

AGENDA

REGULAR COUNCIL MEETING

Monday, August 17, 2020

6:00 p.m.   Fayette Community Library in Community Room (104 W. Water Street, backdoor)

1. ROLL CALL

2. CONSIDERATION OF CONSENT AGENDA ITEMS

     A. Approval of Regular Meeting Minutes 8/3/20

     B. Approval of Claims List 8/4/20 - 8/17/20

     C. Receiving of July 2020 Financial Reports

     D. Correspondence

3. RECEIVING & FILING OF ANY COMMUNICATIONS, PETITIONS OR PLEAS OF PROTEST

4. APPROVAL OF AGENDA AS PRESENTED

5. RECEIVING & FILING WRITTEN REPORTS OF OFFICERS

     A. Mayor's Report

          1. Recommend appointing Alex Greene to the Fayette EMS/Ambulance Service

     B. City Administrator/Clerk's Report

     C. Police Chief’s Report

6. OLD BUSINESS

7. WRITTEN REPORTS & LETTERS FROM COMMITTEES & BOARDS

      A. Fayette Planning and Zoning Commission Meeting Minutes from 8/6/2020

8. NEW BUSINESS

     A. Discussion and consideration on the Upper Iowa University decals on the Fayette Police Department Vehicles.

     B. Discussion and consideration on allowing Andrew and Elissa Wenthe to install a solar energy system near the 300 block of Jones Street (Parcel ID 1128200025, Parcel “AV” in parcel “E” in lot 5, blk 7, river addn to city of Fayette, survey bk 2010 pg 2689)

     C. Discussion and consideration on revising City Code Chapter 162 Solar Energy Systems

     D. Discussion and consideration on approving $4,500 for installation of police patrol computers

     E. Discussion and approval of Partial Pay Estimate Number 3 and final Payment to Kruse “N” Bries Construction for CDBG Rehabilitation project at 112 Mechanic Street in the amount of $5,108.

     F. Discussion and approval of Lead Hazard Reduction Activities Homeowner Relocation Costs of $1,251 to Jeff and Hillaree Childs

9. ADJOURN