Council Meeting Minutes 6-18-18

REGULAR COUNCIL MEETING

June 18, 2018

     The City Council of the city of Fayette, Iowa, met Monday, June 18, 2018 at 6pm in the Fayette City Hall pursuant to law and rules of said council, Mayor Wenthe presiding.

     Roll call: Present - Council members Cowley, Larson, Nefzger, Tucker and Wulfekuhle (arrived @ 6:10)

     Moved Nefzger, seconded Larson, to approve the consent agenda consisting of the regular meeting minutes of 6/4/18, the claims list of 6/5/18 – 6/18/18 and the May 2018 Financial Reports.  Roll call, all ayes, motion carried.

     Treasurer's Balance for Fund Accounts as of May 31, 2018:  Total May Receipts: $90,787.61 (General $28,115.76; Streets $16,071.37; Employee Benefits $10,310; Local Option Sales Tax $8,252.82; TIF $353.84; Bolger $1,947.88; Library Fund $126.69; Water $7,863.95; Sewer $7,996.80; Sewer Fund $9,575.50; Storm Water $173).  Total May Disbursements: $145,609.13 (General $51,427.71; Employee Benefits $7,274.12; Bolger $5,000; Library Fund $299.82; Water $49,188.82; Sewer $30,898.66; Sewer Lining $1,520).  Treasurer’s Balance: $3,183,771.78.

     Moved Cowley, seconded Larson, to approve the agenda as presented. Mayor Wenthe requested that 8J be moved to the top of the agenda. Nefzger made a motion to accept the amendment Cowley seconded. All Ayes, motion carried.

     This being the time and place published for a public hearing on the proposed contract documents (plans, specifications and form of contract) and estimated costs for sanitary sewer repair and CIPP lining improvements contingent on Iowa DNR wastewater construction permit and securing CWSRF financing, Mayor Wenthe opened the hearing and asked for comments.  There being no comments, Mayor Wenthe closed the hearing.

     Moved Cowley, seconded Nefzger, to discuss the Change of Scope Authorization for Fehr Graham Engineering & Environmental due to additional services.  After discussion, moved Cowley, seconded Larson, to approve the Change of Scope Authorization for Fehr Graham Engineering & Environmental due to additional services for the 2018 Sanitary Sewer Repair and CIPP Lining Project.  All ayes, carried.

     Upon Mayor Wenthe’s request, moved Tucker, seconded Nefzger, to appoint Gale Bishop to the Fayette Community Library Board of Trustees.  All ayes, approved.  Wenthe advised

     Administrator/Clerk McGrane was not present at the meeting but provided a written report that informed the council of the dates and times that City Hall would be open for the rest of June.  McGrane had also renegotiated the City’s contract with Neopost (that provides the postage machine at City Hall) and was able to lower the costs.

     Police Chief Davis told the council: Will be holding interviews beginning Thursday 16 total applicants, 1 certified, 5 passed.

     Moved Wulfekuhle, seconded Cowley, to discuss Resolution 2018-13.  After a brief discussion, moved Cowley, seconded Wulfekuhle, to approve and accept Resolution 2018-13: Fixing the date for a meeting on the proposition to authorize a loan and disbursement agreement and the issuance of notes to evidence the obligations of the City thereunder not to exceed $415,000 sewer revenue capital loan notes.  Roll call, all ayes, carried.

     Moved Tucker, seconded Nefzger, to consider the approval of an addendum which includes an updated wage determination for the 2018 Sewer Repair and CIPP Lining Project.  After a brief discussion, moved Larson, seconded Cowley, to approve the addendum which includes an updated wage determination for the 2018 Sewer Repair and CIPP Lining Improvements Project.  All ayes, carried.

     Moved Tucker, seconded Nefzger, to discuss the bids for the 2018 Sewer Repair and CIPP Lining Improvements Project.  After discussion, moved Larson, seconded Cowley, to tentatively award Division 1 of the 2018 Sewer Repair and CIPP Lining Improvements Project to Tschiggfrie Excavating for $252,816.90 and Division 2 of the project to Visu-Sewer, Inc. for $124,461.95 subject to receipt of the Iowa DNR Construction Permit and approval of issuance after the hearing on July 2, 2018.  All ayes, carried.

     Moved Tucker, seconded Larson to discuss opening a new bank account for the Revolving Loan Fund Program.  After discussion, moved Tucker, seconded Wulfekuhle, to approve opening a new bank account for the Revolving Loan Fund Program, transferring $100,000 from the Bolger Fund into the account and giving City Administrator, Deputy Clerk, Mayor and Mayor Pro-Tem authorization to the account.  All ayes, motion carried.

     Moved Larson, seconded Cowley, to discuss an Engagement Agreement with Ahlers and Cooney, P.C. as the City of Fayette’s Bond Counsel in connection with the issuance of the Sewer Revenue Capital Loan Notes/Bonds.  After discussion, moved Tucker, seconded Wulfekuhle, to approve the Engagement Agreement with Ahlers and Cooney, P.C. as the City of Fayette’s Bond Counsel in connection with the issuance of the Sewer Revenue Capital Loan Notes/Bonds.  All ayes, motion carried.

     Moved Larson, seconded Cowley to discuss Resolution 2018-14.  The resolution would close the separate Library checking account and transfer the money into the City’s primary bank account.  The City would create a separate account line that would be called the “Fayette Community Library Memorial Expandable Trust Fund” in the City’s current accounting software to track the money including income from donations or interest and expenses for the Library.  After a brief discussion, moved Wulfekuhle, seconded Cowley, to approve and accept Resolution 2018-14: Authorizing the formation of the Fayette Community Library Memorial Expendable Trust Fund.  Roll call, all ayes, carried.

     Moved, Larson seconded Cowley, to discuss the City of Fayette being a co-applicant with Upper Iowa University (UIU) in applying for a CAT Grant for improvements to the UIU Rec Center and Swimming Pool.  After further discussion, moved Nefzger, seconded Tucker, to approve the City of Fayette being a co-applicant with UIU in applying for a CAT Grant for improvements to the UIU Rec Center and Swimming Pool.  All ayes, motion carried.

     Moved Cowley, seconded Larson, to discuss purchasing body-worn cameras for the police officers. After discussion, moved Tucker, seconded Wulfekuhle, to approve the police department to purchase body-worn cameras for the police officers.  All ayes, motion carried. 

     Moved Larson, seconded Cowley, to discuss the business property lease with Hawkeye Telephone Company at the Fayette Community Library.  After discussion, moved Wulfekuhle, seconded Nefzger, to approve the business property lease with Hawkeye Telephone Company at the Fayette Community Library.  All ayes, carried. 

     Moved Tucker, seconded Larson, to discuss the updates to the Fayette Revolving Loan Fund application.  The minor updates reflect the requirements that must be met per the USDA and Rural Development program including civil rights compliance and conflict of interest clarification.  After discussion, moved Tucker, seconded Wulfekuhle, to approve the updated Fayette Revolving Loan Fund application.  All ayes, carried. 

     There being no further business, moved Nefzger, unanimous, to adjourn at 6:46pm.

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