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 City Council Agenda | Meeting Minutes

Council Meeting Minutes 12-4-17

REGULAR COUNCIL MEETING

December 4, 2017

     The City Council of the city of Fayette, Iowa, met Monday, December 4, 2017 at 7:33pm in the ICN Room at the Fayette Community Library pursuant to law and rules of said council, Mayor Wenthe presiding.

     Roll call: Present - Council members Larson, Kragnes, Nefzger, Tucker and Wulfekuhle.

     Prior to this meeting, at 6:30PM, the mayor and council held a work session to discuss rezoning the property at 503 W. Water Street from residential to commercial, B-2 Restricted Business District.

     Moved Kragnes, seconded Larson, to approve the consent agenda consisting of the regular meeting minutes of 11/20/17, the claims list of 11/21/17 – 12/4/17, and the October 2017 Financial Reports. Roll call, all ayes, motion carried.

     Treasurer's Balance for Fund Accounts as of October 31, 2017: Total October Receipts: $325,331.44 (General $160,029.20; Streets $11,500.99; LOST $8,117.82; TIF $15,324.55; Bolger $66.61; Library Fund $349.36; Water $62,669.70; Sewer $56,223.04; Sewer Fund $9,575.50; Storm Water $1,474.67). Total October Disbursements: $132,391.14 (General $92,079.38; Bolger $2,500; Library Fund $430.99; Water $15,135.84; Sewer $21,674.93; Sewer Lining $570). Treasurer’s Balance: $2,850,497.16.

     Moved Kragnes, seconded Wulfekuhle, to approve the agenda as presented. All ayes to approve, carried.

     Administrator/Clerk McGrane reported that he attended a Budget Workshop in Independence on Nov. 28th to prepare for the up-coming budget. He also met with Library Director, Annette Butikofer, to work through Library finances and reports.

     Police Chief Pisanti advised that a recent burglary occurred in town but it was an isolated incident.

     Moved Kragnes, seconded Nefzger, to discuss the Fayette Personnel Committee minutes. All ayes. Moved Kragnes, seconded Wulfekuhle, to approve and adopt the Fayette Personnel Committee minutes from November 6, 2017. All ayes, carried.

     Moved Wulfekuhle, seconded Larson, to discuss the Fayette Planning & Zoning Commission minutes. All ayes. Moved Kragnes, seconded Wulfekuhle, to approve and adopt the Fayette Planning & Zoning Commission minutes from November 9, 2017. All ayes, carried.

     Moved Kragnes, seconded Nefzger, to discuss rezoning 503 W. Water Street from residential to commercial, B-2 Restricted Business District. All ayes. After discussion, no motion was made to rezone.

     Moved Kragnes, seconded Larson, to consider and approve hiring a City Maintenance Worker. All ayes. Nefzger advised the search committee met, conducted interviews and unanimously agreed to offer Tyler Spece, from Fayette, the position. Tyler is experienced with heavy equipment, maintenance of equipment, welding and is close to getting his CDL. Nefzger advised it is the search committee’s recommendation to offer the City Maintenance Worker position to Tyler Spece at a wage of $38,350/year (wage scale #8, $18.4375/hour). Moved Kragnes, seconded Larson, to hire Tyler Spece as the City Maintenance Worker. All ayes, motion carried. Moved Kragnes, seconded Tucker, to amend the last motion and hire Tyler Spece as the City Maintenance Worker at $38,350/year ($18.4375/hour). All ayes, motion carried.

     Moved Kragnes, seconded Tucker, to introduce Resolution 2017-18. This makes the following changes to the job description for the City Maintenance Worker: 1) the worker reports to the Public Works Director or Designee; 2) takes out “road grader” from the Equipment Used to Perform Job section; c) adds the following to the Minimum Experience/Training required: Air Break Endorsement within thirty (30) days of hiring [for the CDL], Grade 1 Water Distribution, Grade 1 Water Treatment and Grade 1 Wastewater Treatment within eighteen (18) months of hiring. Moved Kragnes, seconded Wulfekuhle, to approve and adopt Resolution 2017-18: Revising and updating the job description for the City Maintenance Worker. Roll call, all ayes, motion carried.

     Moved Kragnes, seconded Wulfekuhle, to introduce Resolution 2017-19. This addresses changes to the City Personnel Policy, Section 3.9 Reimbursable Expenses. The change takes out “the allowance for lodging and all meals shall not exceed $115.00 per day” and replacing it with “the allowance for lodging shall not exceed $115.00 per day, unless previous approval from a Supervisor or Mayor. Actual cost of meals not to exceed $8.00 morning, $15.00 lunch, $25.00 evening, or $48.00 per day, (alcohol excluded) except meals when part of the registration package. Miscellaneous gratuities up to 15% on meals only will also be reimbursed.” Moved Kragnes, seconded Tucker, to approve and adopt Resolution 2017-19: amending Resolution 2017-14, City Personnel Policy, by changing part of Section 3.9 Reimbursable Expenses. Roll call, all ayes, carried.

     Moved Larson, seconded Kragnes, to discuss and take action on the Storm Water Drainage System violation by Chris Matt and Matt Properties, LLC at 105 W. Madison Street. McGrane advised Matt has not returned the ditch as the Council requested. McGrane spoke with an attorney and had a Notice of Violation drawn up. The Council needs to determine the penalty if the violation continues and have the notice served to Chris Matt. Moved Larson, seconded Kragnes, to serve the Notice of Violation to Chris Matt stating if the ditch is not returned to its previous condition after ten (10) days of service, the City will take the necessary action to cure the violation; assess the expense, loss, and damage against Matt and his real estate; and assess a civil penalty in the amount of $500.00 and $750.00 for each day that the violation continues. All ayes, motion carried.

   There being no further business, moved Nefzger, unanimous, to adjourn at 8:08pm.

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