REGULAR COUNCIL MEETING
March 21, 2022
The City Council of the City of Fayette, Iowa, met Monday, March 21, 2022, at 6:00 pm in the Community Room at the Fayette Community Library pursuant to law and rules of said council, Mayor Wood presiding. The meeting began with the Pledge of Allegiance.
Roll call: Present - Council members Post (via telephone), Potratz, Scott, Tenney and Tucker.
Moved Tucker, seconded Potratz, to approve the consent agenda items consisting of the regular meeting minutes of 3/7/22, the claims list of 3/5/22-3/18/22. Roll call, all ayes, motion carried.
Moved Tucker, seconded Potratz, to amend and approve the amended agenda to add discussion on combining the Parks Board and Recreation Board under old business, agenda item #7C. All ayes, motion carried.
Mayor Wood advised the council he attended the new city of Fayette chamber of commerce meeting last Thursday. They appointed chairs, discussed their constitution and how they want to proceed as an organization. Wood will also be working on forming a committee for a Strategic Planning session.
City Administrator/Clerk McGrane informed the council that the city is planning on transitioning to the new online electronic payment company (PACE) on or around April 20, 2022. A letter will be mailed or emailed out to all utility customers. Autopay customers will need to reapply for the automatic bank withdrawals each month because there will now be a $0.99 fee for payments under $500 or 1% of the payment amount for payments over $500. McGrane also updated the council on the CDBG Rehab grant and legislative updates.
Police Chief Davis advised Gary Goodell was served citations and Davis met with the Iowa DNR in reference to the situation. The Smith property cases are still open and being monitored.
This being the time and place published for a public hearing on the proposed Fiscal Year 2023 Estimated Budget, Mayor Wood opened the hearing and asked for comments. There being no comments, Mayor Wood closed the hearing.
Moved Potratz, seconded Tenney, to approve Resolution #2022-18 adopting and approving the Fiscal Year 2023 Budget and Certification of Taxes. Roll call, all ayes, motion carried.
Scott requested an update on combining the Parks Board and the Recreation Board. McGrane advised he is still working on a draft ordinance to provide to the Recreation Board to review as requested by the council at a November 2021 meeting. Mayor Wood advised he can start working on the draft ordinance.
Moved Tucker, seconded Scott, to discuss and approve the Fayette Community Library Board of Trustees meeting minutes from 2/9/2022. All ayes, motion carried.
McGrane updated the council on the 4th CDBG Rehab home, the Clark home. Moved Potratz, seconded Tucker, to approve Resolution #2022-14 adopting Change Order #1 for the Fayette Housing Sustainability Project for the Clark RS Home Project. Roll call, all ayes, motion carried.
Moved Tenney, seconded Scott, to approve Resolution #2022-15 adopting Change Order #2 for the Fayette Housing Sustainability Project for the Clark RS Home Project. Roll call, all ayes, motion carried.
Moved Scott, seconded Tenney, to approve Resolution #2022-16 adopting Change Order #3 for the Fayette Housing Sustainability Project for the Clark RS Home Project. Roll call, all ayes, motion carried.
Moved Tenney, seconded Potratz, to approve Resolution #2022-17 approving the Final Acceptance for the Fayette Housing Sustainability Project for the Clark RS Home Project. Roll call, all ayes, motion carried.
McGrane explained the Turkey River Recreational Corridor would like to add a post near the Fayette County Freedom Rock and make it one of its 20 sites for their 2022 Turkey River Safari. Moved Tucker, seconded Potratz, to endorse the Turkey River Safari project at the Freedom Rock as a site for the 2022 Safari scavenger hunt. All ayes, motion carried.
There being no further business, Wood declared the meeting adjourned at 6:35 pm.
REGULAR COUNCIL MEETING
March 7, 2022
The City Council of the City of Fayette, Iowa, met Monday, March 7, 2022, at 6:00 pm in the Community Room at the Fayette Community Library pursuant to law and rules of said council, Mayor Wood presiding. The meeting began with the Pledge of Allegiance.
Roll call: Present - Council members Post, Potratz, Tenney and Tucker. Absent - Scott.
Moved Tenney, seconded Potratz, to approve the consent agenda items consisting of the regular meeting minutes of 2/22/22, the claims list of 2/19/22-3/4/22 and the January 2022 financial reports. Roll call, all ayes, motion carried.
Treasurer’s Balance for Fund Accounts as of January 31, 2022: Total January Receipts: $185,363.52 (General $82,129.53; Streets $14,644.03; Employee Benefits $6,164.38; Local Option Sales Tax $10,800.59; CDBG $18,531; Revolving Loan $230.48; Bolger $582.79; Library Fund $53.33; Debt $1,315.51; Water $18,333.32; Water T&A $750; Sewer $27,292.27; Water/Sewer Capital $3,978.29; Storm Water $558). Total January Disbursements: $118,380.57 (General $46,632.70; Streets $7,437.89; Employee Benefits $4,299.74; CDBG $12,616.93; Bolger $448.14; Library Fund $748.18; Water Street Project $21,244.23; Water $11,468.36; Water T&A $634.11; Sewer $12,850.29). Transfers in: Sewer Fund $9,575.50; Transfers out: Sewer $9,575.50. Treasurer’s Balance: $4,253,301.37.
A letter was received by Herman Lenz addressed to the Mayor and Council in reference to the Iowa Legislature and speed cameras as well as his communication with the Fayette Police Department.
Moved Tenney, seconded Potratz, to amend the agenda and move correspondence from consent agenda items to agenda item 4, receiving and filing of any communications, petitions or please of protest and to approve the agenda as amended. All ayes, motion carried.
Mayor Wood advised he submitted an article to the Oelwein Daily Register listing things accomplished in Fayette within the last year and future plans. Wood wrote to Representative Ashley Hinson about the drug problems and the impact it has on our local law enforcement. Hinson replied to Wood's letter and sent a representative who met with Wood at the end of February.
City Administrator/Clerk McGrane informed the council that he attended the Fayette County Supervisors meeting to discuss the dispatch contracts for the cities of Oelwein, West Union, and Fayette on 2/28. Fayette County Sheriff Fisher proposed an amount for each city based on calls for services (CFS) generated by each city. The city of Fayette's estimated CFS is 920 (based on FY2022) and the proposed cost to Fayette would be $11,082, which is a $5,601 increase of the current contract. The Fayette County Supervisors agreed to keep the fee the same as the current year for Fayette in FY2023 and to form an advisory committee made up of two representatives from Oelwein, West Union, Fayette, and Fayette County to discuss how to fund the dispatch center. McGrane and Fayette Police Chief Davis will attend the first advisory committee meeting in April.
Police Chief Davis advised the department has some upcoming events that they will be advertising soon.
Moved Potratz, seconded Post, to change the headings on the Finance Committee meeting minutes and to approve the amended Finance Committee meeting minutes from 2/24/22 and 2/28/22. All ayes, motion carried.
McGrane advised Resolution #2022-13 is an agreement with Gundersen to lock us in on rates. Moved Tenney, seconded Potratz, to approve Resolution #2022-13 adopting and accepting the Business Health Services and Occupational Health Service Agreement with Gundersen Health System. Roll call, all ayes, motion carried.
Moved Tenney, seconded Tucker, to reassign the current lease with Big Rock Country Club, Inc. to Rock Bottom, LLC, and to accept the Rock Bottom, LLC, assignment of lease for the Big Rock Golf Course. All ayes, motion carried.
McGrane highlighted some of the items in the fiscal year 2023 (FY23) proposed budget estimate the Finance Committee is recommending. Moved Potratz, seconded Post, to direct the City Administrator/Clerk to publish the Budget Estimate and set a Public Hearing for March 21, 2022, at 6PM in the Fayette Community Library on the FY23 Budget Estimate. All ayes, motion carried.
McGrane explained he would like the council to consider having Deputy Clerk Nancy Creery start full-time on 4/11/22, which is a few months earlier than budgeted for. McGrane explained his work duties keep increasing and the city has time-sensitive priorities/projects to complete over the next few months including a budget amendment, the W. Water Street project, the Homes for Iowa project, the solar panel installation, the CDBG Rehab Housing grant and switching to the new electronic utility billing payment company. Moved Tenney, seconded Tucker, to make Deputy Clerk Nancy Creery full-time starting April 11, 2022, at the current wage of $12.96 per hour. All ayes, motion carried.
There being no further business, Wood declared the meeting adjourned at 7:19 pm.
REGULAR COUNCIL MEETING
February 22, 2022
The City Council of the City of Fayette, Iowa, met Tuesday, February 22, 2022, at 6:02 pm in the Community Room at the Fayette Community Library pursuant to law and rules of said council, Mayor Wood presiding. The meeting began with the Pledge of Allegiance.
Roll call: Present - Council members Scott, Tenney and Tucker. Absent - Post & Potratz.
Moved Tucker, seconded Scott, to approve the consent agenda items consisting of the regular meeting minutes of 2/7/22, the special meeting minutes of 2/10/22, the claims list of 2/5/22 - 2/18/22 and the December 2021 financial reports. Roll call, all ayes, motion carried.
Treasurer’s Balance for Fund Accounts as of December 31, 2021: Total December Receipts: $136,357.05 (General $53,639.72; Streets $12,912.19; Employee Benefits $776.93; Local Option Sales Tax $10,800.59; Revolving Loan $230.47; Bolger $317.74; Library Fund $74.96; Debt $165.77; Water $20,994.53; Water T&A $300; Sewer $31,224.98; Water/Sewer Capital $4,331.72; Storm Water $587.45). Total December Disbursements: $162,402.42 (General $81,892.17; Streets $9,232.91; Employee Benefits $12,281.42; CDBG $9,161.14; Bolger $113.14; Library Fund $694.98; Water Street Project $1,433.50; Water $13,441.77; Water T&A $846.17; Sewer $20,305.22; Sewer Fund $13,000). Transfers in: Sewer Fund $9,575.50; Transfers out: Sewer $9,575.50. Treasurer’s Balance: $4,185,392.73.
Moved Scott, seconded Tucker, to approve the agenda as presented. All ayes, motion carried.
Mayor Wood advised the council he held a department supervisor meeting on 2/16 with the Public Works Director, Police Chief, Library Director and City Administrator/Clerk. Wood is planning on having these meetings monthly. On 2/16, he attended the Fayette County Conference Board with the Assessors office.
City Administrator/Clerk McGrane informed the council he is working with Ann Langerman, the Big Rock Golf Course Board President, on paperwork with transferring their current lease to the new owners of the golf course.
Moved Tucker, seconded Tenney, to approve the Fayette Finance Committee meeting minutes from 2/10/22. All ayes, motion carried.
Discussion on Resolution #2022-12 included the policy doesn't have to be reviewed by the city attorney because the Iowa Code protects the participating officers who are trained through the Peer Support Group. Police Chief Davis advised he may have to make some revisions to the policy as they get the program started. Moved Scott, seconded Tenney, to approve Resolution #2022-12 adopting an addition to the Fayette Police Departments policy and procedure manual as amended replacing "Sheriff" with "Peer Support Coordinator". Roll call, all ayes, motion carried.
The city attorney recommended releasing the judgement liens in the case of Connie Conner that were due to nuisance abatement issues in the past. A potential owner would like to develop the property. Moved Tucker, seconded Tenney, to approve releasing the judgement liens in the case of Connie Conner in reference to case numbers 01331FACICV055805, 01331FACICV055806 and 01331FACICV055807. All ayes, motion carried.
McGrane explained the findings and recommendations that were in the fiscal year 2021 city examination. Moved Scott, seconded Tucker, to acknowledge receiving and reviewing the fiscal year 2021 city examination. All ayes, motion carried.
There being no further business, Wood declared the meeting adjourned at 6:37 pm.
SPECIAL COUNCIL MEETING
February 10, 2022
The City Council of the City of Fayette, Iowa, met Thursday, February 10, 2022, at 5:15 pm in the Community Room at the Fayette Community Library pursuant to law and rules of said council, Mayor Wood presiding (via telephone).
Roll call: Present - Council members Post, Potratz, Scott, Tenney and Tucker.
Moved Tucker, seconded Post, to approve the agenda as presented. All ayes, motion carried.
Moved Tucker, seconded Tenney, to discuss purchasing Big Rock Country Club golf course in Fayette County, Iowa. Big Rock board members were present to answer questions from the council members including operational and financial questions. Big Rock board members provided suggestions for the council to consider in their offer to buy.
Moved Tenney, seconded Potratz, to go into closed session per Iowa Code 21.5(1)(j) to discuss the purchase or sale of particular real estate only where premature disclosure could be reasonably expected to increase the price the City would have to pay for that property or reduce the price the City would receive that property. Roll call, all ayes, motion carried.
Moved Tucker, seconded Scott, to open regular session (Post left the meeting during the closed session due to another personal obligation he needed to attend). Roll call, all ayes, motion carried.
Moved Scott, seconded Tucker, to approve Resolution #2022-11 approving and submitting an offer to buy the Big Rock Country Club golf course in Fayette County, Iowa, for $400,000. Roll call, ayes - Potratz, Scott, Tenney and Tucker, absent - Post, motion carried.
There being no further business, Wood declared the meeting adjourned at 6:40 pm.
REGULAR COUNCIL MEETING
February 7, 2022
The City Council of the City of Fayette, Iowa, met Monday, February 7, 2022, at 6:00 pm in the Community Room at the Fayette Community Library pursuant to law and rules of said council, Mayor Wood presiding. The meeting began with the Pledge of Allegiance.
Roll call: Present - Council members Post, Potratz, Scott, Tenney and Tucker.
Moved Tucker, seconded Potratz, to approve the consent agenda items consisting of the regular meeting minutes of 1/17/22, the special meeting minutes of 1/26/22, the claims list of 1/15/22 - 2/4/22 and correspondence. Roll call, all ayes, motion carried.
Moved Tenney, seconded Post, to approve the agenda as presented. All ayes, motion carried.
Mayor Wood advised the council City Administrator/Clerk McGrane and him attended the Fayette Fire Advisory meeting on 1/19. Wood attended the Fayette County EMA commission meeting on 1/25, the Fayette County Conference Board on 1/26, the Personnel committee meeting on 1/26 and the Finance committee meeting on 2/2.
City Administrator/Clerk McGrane informed the council he attended the Upper Explorerland Board meeting on 1/27 to express the frustrations and challenges we had with the administration of the CDBG Rehab grant performed by Upper Explorerland. A representative from the city of Cresco was also present to voice their grant administration issues.
Fayette Police Chief Davis their department has been working with Junior Achievement and teaching elementary schools at our local school district.
This being the time and place published for a public hearing on the proposed property tax levy for fiscal year July 1, 2022 – June 30, 2023, Mayor Wood opened the hearing and asked for comments. McGrane and Wood explained the purpose for the proposed property tax levy. Sue Runyon inquired what the tax increase was from the previous year to the current year and she was informed $0.04. There being no additional comments, Mayor Wood closed the hearing.
Moved Tucker, seconded Potratz, to approve Resolution #2022-09 adopting the proposed property tax levy for fiscal year 2023. Roll call, all ayes, motion carried.
This being the time and place published for a public hearing on the sale of the city’s interest in the golf course property in Fayette County, Iowa, Mayor Wood opened the hearing and asked for comments. Tim Wulfekuhle started by explaining the reasons why Nancy and him want to purchase Big Rock golf course including keeping it a tourist destination for the city. Wulfekuhle explained the urgency of them purchasing it including helping the Big Rock board by getting their debts and financial obligations paid before liens and other consequences occur. The Wulfekuhle's also need to start planning for the upcoming golf season. Wulfekuhle explained some of the portions of the agreement, including running it as an 18 hole golf course for a minimum of 5 years. Wulfekuhle indicated if the city doesn't take the steps to sell tonight, he feels it is too late and they will withdrawal their offer to buy. Council member Scott informed everyone the city may only sell property at fair market value and the city attorney does not encourage the council to sell the city owned property known as the "back 9" for $1. Many people, including Roy Karlson, Dennis Martin, Mike Eischeid, Bernard Pattison, Zach Wulfekuhle, Sue Runyon, Anne Langerman, Katheryn Hannigan, Nancy Wulfekuhle, Bradley Minger, Adam Carpenter, Jim Mitchell, David Runyon, Nancy Stockman, Kevin Lehs, Davis Wulfekuhle, Steve Landry, Bill Prohaska, Jeff Bradley,Tim Frey, Wayne Tjernagel, Tim Wulfekuhle and Andrea Scott, asked and answered questions, spoke in favor of the city accepting the offer to buy and selling the property, and spoke against the city selling the property. Written comments and information were provided to the council prior to the meeting from Christie Dennis, Jon Biederman, the Big Rock Country Club Board, David Runyon, Katherine McCarville and Andrew Wenthe. Those in favor of the city accepting the offer to buy and selling the property indicated reasons, including the Wulfekuhle's have proven they can run successful businesses and have taken risks for the better of the city and the Wulfekuhle's will have to invest their own money in repairing the golf course as well as getting it ready for the upcoming season and take a financial risk. Those against the city selling the property indicated reasons, including selling the property for $1 was not enough money, the city should look into other options including the city purchasing the golf course and concerns that a minimum of 5 years running the 18 hole golf course was not long enough. Other concerns were mentioned including a possible future expansion to the city sewer lagoons that are located next to the golf course. The majority of those in attendance expressed they did not want to lose the golf course because it provides something for area residents to do and brings a lot of people to the city. There being no additional comments, Mayor Wood closed the hearing.
Moved Post, seconded Potratz, to go into closed session per Iowa Code 21.5(1)(j) to discuss the purchase or sale of particular real estate only where premature disclosure could be reasonably expected to increase the price the City would have to pay for that property or reduce the price the City would receive that property. Roll call, all ayes, motion carried.
Moved Post, seconded Tenney, to open regular session. Roll call, all ayes, motion carried.
Moved Scott, seconded Post, to discuss Resolution #2022-10. Post informed everyone the city will look into holding another public hearing as well as options for the city to purchase the golf course and run it as a municipal golf course. No motions were made to adopt and accept Resolution #2022-10, directing the sale of the city's interest in the golf course property in Fayette County.
Moved Tenney, seconded Scott, to discuss contracting with Fayette Lumber Company. Council member Post advised he is going to abstain from the discussion and the vote because he is an employee at the business, and it is his families business. The Fayette Lumber Company provided the city a project management agreement to assist with preparing the vacant lot for the Homes for Iowa home. McGrane reached out to the city of Oelwein and they were not interested in contracting with the city for this project. Moved Tucker, seconded Tenney, to approve and accept the construction management proposal from Fayette Lumber Company. Ayes - Potratz, Scott, Tenney, and Tucker, abstained - Post, motion carried.
Moved Post, seconded Tucker, to discuss Fayette Recreation Board meeting minutes from 8/5/21, 9/7/21 and 9/19/21. Moved Post, seconded Tenney, to approve the Fayette Recreation Board meeting minutes from 8/5/21, 9/7/21 and 9/19/21. All ayes, motion carried.
Moved Tucker, seconded Scott, to approve the Fayette Personnel meeting minutes from 1/26/22. All ayes, motion carried.
Moved Potratz, seconded Post, to approve the Fayette Finance committee meeting minutes from 2/2/22. All ayes, motion carried.
Chief Davis advised the council that he would like to hire Cameron Hart as a part-time/reserve police officer. Hart was in attendance and a student with Upper Iowa University. Davis advised background checks were completed. Hart is originally from the Quad Cities area. Moved Post, seconded Tucker, to approve hiring Cameron Hart as a part time/reserve police officer at the rate of $15.50 per hour and paying for his reserve certification. All ayes, motion carried.
Chief Davis advised the council that he would like to hire Jeremiah Owens as a part-time/reserve police officer. Owens was not present at the meeting. He is a Sergeant at the Strawberry Point police department and was a marine for quite a few years. Davis explained Owens is a good officer and is experienced in tactics. Hiring Owens will help cover the department during sickness, vacations and other time off. Owens will have to take another MMPI and an agreement is drafted for him to use most of his own equipment. Moved Tucker, seconded Scott, to approve hiring Jeremiah Owens as a part time/reserve police officer at the rate of $20 per hour. All ayes, motion carried.
Moved Tenney, seconded Potratz, to discuss waiving the building permit application fees for Eagle Point Solar. Moved Tucker, seconded Potratz, to approve waiving the building permit application fees for Eagle Point Solar to install ground and roof mounted solar arrays on city properties located at 801 Big Rock Road, 11 S. Main Street, 149 S. Main Street, 104 W. State Street, 110 Lovers Lane, 602 E. Madison Street and 616 Wadena Road. All ayes, motion carried.
There being no further business, Wood declared the meeting adjourned at 8:52 pm.
SPECIAL COUNCIL MEETING
January 26, 2022
The City Council of the City of Fayette, Iowa, met Wednesday, January 26, 2022, at 6:00 pm in the Community Room at the Fayette Community Library pursuant to law and rules of said council, Mayor Wood presiding.
Roll call: Present - Council members Post, Potratz (via telephone), Scott, Tenney and Tucker.
Moved Post, seconded Tucker, to approve the agenda as presented. All ayes, motion carried.
Moved Tenney, seconded Scott, to go into closed session per Iowa Code 21.5(1)(c) to discuss strategy with counsel in matters that are presently in litigation where its disclosure would be likely to prejudice or disadvantage the position of the governmental body in that litigation. Roll call, all ayes, motion carried.
Moved Tucker, seconded Tenney, to open regular session. Roll call, all ayes, motion carried. Potratz phone line disconnected during closed session, and we were unable to get communication established again.
Moved Tucker, seconded Scott, to approve Resolution #2022-08 directing setting of a public hearing for the sale of the city's interest in golf course property in Fayette, Fayette County, Iowa. Roll call, ayes - Post, Scott, Tenney and Tucker, absent - Potratz, motion carried.
There being no further business, Wood declared the meeting adjourned at 7:15 pm.
REGULAR COUNCIL MEETING
January 17, 2022
The City Council of the City of Fayette, Iowa, met Monday, January 17, 2022, at 6:00 pm in the Community Room at the Fayette Community Library pursuant to law and rules of said council, Mayor Wood presiding.
Roll call: Present - Council members Post, Potratz, Scott, Tenney and Tucker.
Moved Potratz, seconded Post, to approve the consent agenda items consisting of the regular meeting minutes of 1/3/22 and the claims list of 12/31/21 - 1/14/22. Roll call, all ayes, motion carried.
Moved Tucker, seconded Tenney, to approve the agenda as presented. All ayes, motion carried.
Mayor Wood advised the council he attended the town hall meeting with Senator Grassley earlier today.
Upon Mayor Wood’s request, moved Tenney, seconded Potratz, to reappoint Benjamin Davis as the Fayette Police Chief. All ayes, motion carried.
Upon Mayor Wood’s request, moved Potratz, seconded Tucker, to reappoint Susan Scott to the Upper Explorerland Regional Housing Authority Board for 3 years. Ayes - Post, Potratz, Tenney and Tucker; Abstained - Scott; motion carried.
Upon Mayor Wood’s request, moved Post, seconded Scott, to appoint Bradley Minger to the Fayette County Community Foundation Board for 3 years. All ayes, motion carried.
Upon Mayor Wood’s request, moved Tucker, seconded Tenney, to reappoint Joshua Crosbie to the Fayette Tree Board for 3 years. All ayes, motion carried.
Upon Mayor Wood’s request, moved Tenney, seconded Potratz, to approve the council committee appointments and representatives: Finance - Potratz (Chair), Tenney, Tucker; Personnel - Tucker (Chair), Potratz, Scott; Public Safety - Post (Chair), Tenney, Tucker; Streets & Sidewalks - Tenney (Chair), Post, Scott; Economic Development - Scott (Chair), Post, Potratz; Mayor Pro-Tem - Patricia Potratz; Fayette County E-911 Board Representative - Primary Benjamin Davis, Alternate Kris McGrane; Fayette County Emergency Management Representative - Primary Mayor Wood, Alternate Patricia Potratz). All ayes, motion carried.
City Administrator/Clerk McGrane provided an update on the CDBG Rehab grant and the Fayette County Board of Supervisors meeting in reference to the dispatching contract. McGrane has went through all the free laptops and will be working on getting them delivered to the departments. Mayor Wood and McGrane attended the new local business/community leaders meeting on 1/12. Letters and invoices have went out to the property owners who need to reimburse the city for the private lines that were installed during the W. Water Street improvements project.
Fayette Police Chief Davis informed the council that he completed the Peer Support Team training and is working on a plan and policy that he hopes can assist all of the emergency responders in Fayette County. It will help emergency responders with debriefings and grief counseling. Davis reviewed prior applicants in hopes to hire a new part-time reserve officer for the department to replace former part-time officer Austin Hall who resigned. Citations from the speed cameras are starting to decrease. Davis advised the cameras are doing their job of slowing vehicles down because there have only been 2 accidents compared to the usual 6 accidents at the intersection of HWY 150 and 93.
Moved Post, seconded Scott, to approve the third and final reading of Ordinance #514, Electric Transmission Franchise with ITC Midwest LLC. Roll call, all ayes, motion carried.
Moved Tenney, seconded Scott, to discuss and consider contracting with Peters Construction Corp. to assist with preparing the vacant lot for the Homes for Iowa home. McGrane provided the agreement and costs. McGrane advised Peters Constr. informed him they have never done a project like this before and they were unsure how to bid it, so they put in a high estimate of $37,675. Peters Constr. advised they would only charge for the work they complete and do not anticipate the cost to be that high. The council recommended McGrane inquire with the city of Oelwein and research other options and estimates. No formal action was taken.
Moved Tucker, seconded Post, to approve the Fayette Tree Board meeting minutes from 9/15/21 and the discussion notes from 11/30/21. All ayes, motion carried.
Moved Tenney, seconded Scott, to approve the Fayette Community Library Director's report from 1/12/22. All ayes, motion carried.
Moved Post, seconded Potratz, to discuss and consider removing Andrew Wenthe from all the city of Fayette bank accounts and safe deposit box and adding Kurt Wood. Moved Tenney, seconded Tucker, to approve removing Andrew Wenthe from all the city of Fayette bank accounts and safe deposit box and adding Kurt Wood. All ayes, motion carried.
Moved Tenney, seconded Post, to discuss and consider adding authorized signatures to the cities CD's. Northeast Security Bank is requesting the council provide them authorized signers to the cities certificate of deposits (CD's). Moved Tucker, seconded Potratz, to approve Kris McGrane, Nancy Creery and Kurt Wood to all the CD's with Northeast Security Bank. All ayes, motion carried.
Moved Potratz, seconded Post, to approve Resolution #2022-01 reappointing and approving compensation schedule for the City Attorney. Roll call, all ayes, motion carried.
Moved Potratz, seconded Tucker, to discuss Resolution #2022-02. Moved Tenney, seconded Potratz, to approve Resolution #2022-02 adopting the new home and new commercial construction incentive program from January 1, 2022, through December 31, 2022. Roll call, all ayes, motion carried.
Moved Tucker, seconded Scott, to discuss Resolution #2022-03. Moved Tenney, seconded Post, to approve Resolution #2022-03 adopting a commercial business marketing incentive from January 1, 2022, through December 31, 2022. Roll call, all ayes, motion carried.
Moved Tenney, seconded Potratz, to discuss Resolution #2022-04. Moved Tucker, seconded Scott, to approve Resolution #2022-04 amendment #1 to the Linda Shannon housing rehabilitation project. Roll call, all ayes, motion carried.
Moved Post, seconded Potratz, to discuss Resolution #2022-05. Moved Scott, seconded Tucker, to approve Resolution #2022-05 change order #1 to the Linda Shannon housing rehabilitation project. Roll call, all ayes, motion carried.
Moved Scott, seconded Potratz, to discuss Resolution #2022-06. Moved Potratz, seconded Tucker, to approve Resolution #2022-06 change order #2 to the Linda Shannon housing rehabilitation project. Roll call, all ayes, motion carried.
Moved Tenney, seconded Scott, to discuss Resolution #2022-07. Moved Post, seconded Tenney, to approve Resolution #2022-07 final acceptance and authorizing final payment on the Linda Shannon housing rehabilitation project. Roll call, all ayes, motion carried.
Moved Tenney, seconded Post, to discuss and consider purchasing cleaning supplies and banners for vacant downtown businesses. Tucker would like the city to work with the vacant downtown businesses to have vinyl pictures or information placed on the windows letting people know they are available. Tucker would also like to get volunteers to help clean the inside of some of them in hopes they can have open houses in the future. Tucker thought if the city would cover costs for the vinyl and cleaning supplies it may help get them sold quicker. Tucker can research costs. Moved Tenney, seconded Potratz, to refer this to the Economic Development committee. All ayes, motion carried.
Moved Tenney, seconded Post, to discuss and consider directing the City Administrator/Clerk to publish the proposed property tax levy and setting a public hearing. Moved Tucker, seconded Potratz, to approve directing the City Administrator/Clerk to publish the proposed property tax levy and setting a public hearing for Monday, February 7, 2022, at 6PM on the Fiscal Year 2023 proposed property tax levy. Roll call, all ayes, motion carried.
Moved Post, seconded Scott, to go into closed session per Iowa Code 21.5(1)(j) to discuss the purchase or sale of particular real estate only where premature disclosure could be reasonably expected to increase the price the City would have to pay for that property or reduce the price the City would receive that property. Roll call, all ayes, motion carried.
Moved Tenney, seconded Post, to open regular session. Roll call, all ayes, motion carried.
Moved Post, seconded Scott, to table discussion and consideration in directing the City Administrator/Clerk to publish and set a public hearing on the city to purchase or sell property. All ayes, motion carried.
There being no further business, Wood declared the meeting adjourned at 8:44 pm.
REGULAR COUNCIL MEETING
January 3, 2022
The City Council of the City of Fayette, Iowa, met Monday, January 3, 2022, at 6:00 pm in the Community Room at the Fayette Community Library pursuant to law and rules of said council, Mayor Wood presiding.
Roll call: Present - Council members Post, Potratz, Scott, Tenney and Tucker.
Moved Tenney, seconded Potratz, to approve the consent agenda items consisting of the regular meeting minutes of 12/20/21, the claims list of 12/18/21 - 12/30/21, correspondence from the Iowa Economic Development Authority (IEDA) and June 2021 through November 2021 Finanical Reports. Roll call, all ayes, motion carried.
Treasurer’s Balance for Fund Accounts as of May 31, 2021: Total May Receipts: $189,193.33 (General $73,507.73; 9 S Main $550; Streets $14,111.38; Employee Benefits $13,352.58; Local Option Sales Tax $9,373.50; TIF $13,054.10; CDBG $1,648; Revolving Loan $231.11; Bolger $405.16; Library Fund $1.21; Water $26,351.09; Water T&A $1,050; Sewer $30,532.06; Water/Sewer Capital $4,455.41; Storm Water $570). Total May Disbursements: $191,868.07 (General $38,453.30; 9 S. Main $84.08; Streets $6,350.49; Employee Benefits $7,094.27; CDBG $2,167.51; Revolving Loan $100.13; Bolger $2,075.08; Water Street Project $7,180; Water $9,377.77; Water T&A $2,325; Sewer $24,324.87; Sewer Fund $92,335.57). Transfers in: Sewer Fund $9,575.50; Transfers out: Sewer $9,575.50. Treasurer’s Balance: $4,856,898.58.
Treasurer’s Balance for Fund Accounts as of June 30, 2021: Total June Receipts: $119,227.04 (General $31,666.06; Streets $17,888.06; Employee Benefits $2,583.53; Local Option Sales Tax [LOST] $9,373.50; Revolving Loan $231.95; Bolger $202.21; Library Fund $65.36; Water $21,180.39; Water T&A $1,650; Sewer $29,299.90; Water/Sewer Capital $4,466.03; Storm Water $620.05). Total June Disbursements: $310,044.26 (General $65,301.72; 9 S. Main $7,012.66; Streets $50,698.29; Employee Benefits $8,325.67; TIF $44,921.50; CDBG $9,200.66; Revolving Loan $66.47; Bolger $6,772.46; Water Street Project $61,786.43; Water $33,743.74; Water T&A $2,430.02; Sewer $19,784.64). Transfers in: General $57,921.19; Street $69,018.15; TIF LMI $12,078.50; Bolger $5,399; Capital Project Tower $15,000; Sewer Fund $9,575.50; Transfers out: General $20,000; LOST $121,939.34; TIF $17,477.50; Sewer $9,575.50. Treasurer’s Balance: $4,670,545.02.
Treasurer’s Balance for Fund Accounts as of July 31, 2021: Total July Receipts: $141,720.99 (General $51,659.32; Streets $21,428.42; Employee Benefits $1,235.01; Local Option Sales Tax $9,373.50; Revolving Loan $231.46; Bolger $1,526.91; Library Fund $505.49; Water $27,331.25; Water T&A $1,200; Sewer $22,723.61; Water/Sewer Capital $3,982.91; Storm Water $523.11). Total July Disbursements: $300,874.61 (General $92,024.28; Streets $11,712.77; Employee Benefits $28,984.18; CDBG $16,019.62; Revolving Loan $28,261.53; Bolger $3,124.36; Water Street Project $62,396.57; Water $29,160.71; Water T&A $1,094.98; Sewer $28,095.61). Transfers in: Sewer Fund $9,575.50; Transfers out: Sewer $9,575.50. Treasurer’s Balance: $4,511,627.81.
Treasurer’s Balance for Fund Accounts as of August 31, 2021: Total August Receipts: $244,486.27 (General $31,147.57; Streets $12,909.68; Local Option Sales Tax $10,277.46; CDBG $3,992; Revolving Loan $231.02; Bolger $12,288.04; Library Fund $105.30; American Rescue Plan $107,371.55; Water $29,539.89; Water T&A $4,200; Sewer $27,169.11; Water/Sewer Capital $4,651.65; Storm Water $603). Total August Disbursements: $146,828.34 (General $39,368.81; Streets $6,375.02; Employee Benefits $4,003.92; Bolger $185.31; Water Street Project $71,203.58; Water $9,456.23; Water T&A $1,393.66; Sewer $14,839.41; Storm Water $2.40). Transfers in: Sewer Fund $9,575.50; Transfers out: Sewer $9,575.50. Treasurer’s Balance: $4,609,997.64.
Treasurer’s Balance for Fund Accounts as of September 30, 2021: Total September Receipts: $207,371.67 (General $93,573.70; Streets $21,349.30; Employee Benefits $17,958.60; Local Option Sales Tax $10,330.70; Revolving Loan $230.31; Bolger $1,790.77; Library Fund $64.01; Debt Services $3,832.51; Water $26,689.96; Water T&A $450; Sewer $26,071.83; Water/Sewer Capital $4,467.03; Storm Water $562.95). Total September Disbursements: $326,543.41 (General $69,434.39; 9 S. Main $736; Streets $8,948.64; Employee Benefits $10,560.63; CDBG $3,086; Bolger $12,237.86; Water Street Project $177,283.65; Water $12,788.91; Water T&A $708.20; Sewer $30,759.13). Transfers in: Sewer Fund $9,575.50; Transfers out: Sewer $9,575.50. Treasurer’s Balance: $4,500,753.55.
Treasurer’s Balance for Fund Accounts as of October 31, 2021: Total October Receipts: $320,602.97 (General $129,293.65; Streets $14,376.72; Employee Benefits $34,049.18; Local Option Sales Tax $10,330.70; TIF $28,176.29; CDBG $25,220; Revolving Loan $230.19; Bolger $87.25; Library Fund $53.47; Debt Services $8,072.14; Water $26,499.77; Water T&A $750; Sewer $37,791.31; Water/Sewer Capital $5,077.58; Storm Water $594.72). Total October Disbursements: $730,067.84 (General $248,615.04; Streets $25,725.30; Employee Benefits $10,336.03; CDBG $10,551.32; Bolger $3,133.26; Water Street Project $395,347.53; Water $17,893.11; Water T&A $450; Sewer $18,016.25). Transfers in: Sewer Fund $9,575.50; Transfers out: Sewer $9,575.50. Treasurer’s Balance: $4,090,176.18.
Treasurer’s Balance for Fund Accounts as of November 30, 2021: Total November Receipts: $223,940.39 (General $102,931.13; 9 S Main $600; Streets $11,428.02; Employee Benefits $10,134.75; Local Option Sales Tax $31,992.23; Revolving Loan $230.59; Bolger $82.67; Library Fund $148.91; Debt Services $2,162.84; American Rescue Plan $359.73; Water $24,818.50; Water T&A $600; Sewer $32,986.66; Water/Sewer Capital $4,845.48; Storm Water $618.88). Total November Disbursements: $102,801.34 (General $54,482.29; Streets $6,584.65; Employee Benefits $4,070.19; Bolger $58.71; Debt Services $4,153.50; Water Street Project $7,821; Water $12,429.96; Water T&A $244.72; Sewer $12,956.32). Transfers in: Sewer Fund $9,575.50; Transfers out: Sewer $9,575.50. Treasurer’s Balance: $4,211,991.41.
Moved Tucker, seconded Post, to approve the agenda as presented. All ayes, motion carried.
Mayor Wood thanked former mayor Wenthe and council member Wulfekuhle for their years of experience and service to the city. Wood met with Wenthe last month to go over city details. On 12/11, Wood attended part 1 of the Iowa Municipal Leadership Academy training. Wood advised he was planning on having new council member Susan Scott fill former council member Wulfekuhles roles on the committees Wulfekuhle was on and leaving everyone else the same. If any council members have any suggestions or issues, they are to contact him.
City Administrator/Clerk McGrane updated the council on the CDBG Housing Rehab grant. The IEDA approved awarding the grant administration to Simmering-Cory. McGrane has spent a lot of time obtaining the records from Upper Explorerland, finalizing things with them, sending all the information to Simmering-Cory (SC) and updating them. SC found multiple issues that Upper Explorerland had failed to complete and are working with IEDA to get things cleaned up. McGrane attended the Board of Supervisors meeting on 12/27 as they are discussing dispatch contracts. McGrane explained when he cleared the cities liabilities for fiscal year 2021, it adjusted the amounts in the funds for the June 2021 Treasurers and Clerks Reports. It also adjusted each month after that, so McGrane requested the council approve all the new reports starting with June 2021. McGrane explained how to read all the financial reports and claims.
Fayette Police Chief Davis advised the council that he and another Fayette officer will be attending a Peer Support and Trauma training. K9 Odin will be evaluated this month. Davis updated the council on the E911 Fayette County radio upgrades that are currently in discussions and the Fayette County dispatch contract.
Moved Tenney, seconded Post, to discuss the second reading of Ordinance #514. Moved Potratz, seconded Post, to approve the second reading of Ordinance #514, Electric Transmission Franchise with ITC Midwest LLC. Roll call, all ayes, motion carried.
Moved Tenney, seconded Potratz, to discuss the Homes for Iowa home project. McGrane reached out to Jon Biederman with Fehr Graham and he suggested it would be less expensive if the city hired a general contractor to administer and coordinate the work for the home. Biederman recommended Peter's Construction out of Waterloo. Biederman, PW Director Jerry Hildebrand, McGrane and Darrin Gillett with Peter's Construction met on 12/29 to discuss the project. Gillett advised they would be interested. McGrane needs to follow up with legal questions. The majority of the council agreed to continue planning a basement in the house. No formal action was taken.
Moved Tenney, seconded Tucker, to discuss and consider having all fees for online and ACH payments to the city be paid by the customers. McGrane reminded the council that we are switching online payment vendors due to our utility billing software. The new vendor, PACE, has a different fee structure than our current vendor. PACE has a $0.99 fee for Echeck/ACH payments and our current vendor doesn't charge a fee for customers signed up for automatic ACH payments. PACE only charges $1.30 for a minimum fee for credit card payments and the current vendor charges $1.50. The city currently has the customer pay for all the fees. Moved Tucker, seconded Tenney, to have all the fees for online and ACH payments be paid by the customers. All ayes, motion carried.
Moved Post, seconded Tenney, to discuss and consider making decisions for the renewal of the contract with American Tower Cell. McGrane advised on 12/22 he spoke with Tower Genius about the contract. McGrane shared a few key suggestions Tower Genius provided as well as Tower Genius rates: $2,750 for a basic service and $1,000 non-refundable deposit plus 4 times the new months tower rent for a more advance service. McGrane recommended the council grant the mayor and himself permission to start negotiations because they could take one to two years. Once the mayor felt comfortable with a contract, he will bring it back to the council and they may decide at that time if they would like to hire Tower Genius to review the contract. Moved Tucker, seconded Potratz, to have the mayor and city administrator/clerk to begin negotiations with American Tower Cell. All ayes, motion carried.
Moved Tenney, seconded Post, to discuss and approve contract change order 6 for the Water St. Improvements project 20-897. Moved Potratz, seconded Tucker, to approve contract change order number 6 for the Water Street Improvements project 20-897 which decreases the contract by $16,816.10. All ayes, motion carried.
Moved Tenney, seconded Potratz, to discuss and consider approving partial pay estimate 7 to Heartland Asphalt, Inc. for the Water St. Improvements project. Moved Post, seconded Tenney, to approve partial pay estimate #7 to Heartland Asphalt, Inc. for the Water St. Improvements project in the amount of $19,634.98. All ayes, motion carried.
Moved Tenney, seconded Potratz, to discuss and consider changing the day and time of city council meetings. No formal action was taken.
There being no further business, Wood declared the meeting adjourned at 8:32 pm.
REGULAR COUNCIL MEETING
December 20, 2021
The City Council of the City of Fayette, Iowa, met Monday, December 20, 2021, at 6:00 pm in the Community Room at the Fayette Community Library pursuant to law and rules of said council, Mayor Wenthe presiding.
Roll call: Present - Council members Post, Potratz, Tenney and Tucker; Absent - Wulfekuhle.
Moved Tenney, seconded Tucker, to approve the consent agenda items consisting of the regular meeting minutes of 12/6/21 and the claims list of 12/4/21 - 12/17/21. Roll call, all ayes, motion carried.
Moved Post, seconded Tucker, to amend the agenda by removing items 8B, approving contract change order number 6, and 8C, approving partial pay estimate number 7, both for the Water Street project. All ayes, motion carried. Moved Tenney, seconded Potratz, to approve the agenda as amended. All ayes, motion carried.
Mayor Wenthe informed the council that he met with incoming Mayor Kurt Wood to update him on city business before he takes over at the beginning of the year.
City Administrator/Clerk McGrane updated the council on the Homes for Iowa home and he will be meeting with a general contractor. McGrane discovered the city will still need to legally send the shut-off notices through the mail. McGrane had his first phone meeting on 12/8 to start the codification process with Simmering Cory. McGrane has continued to work quite a bit on the CDBG Housing Rehab grant as we finish up the contract with Upper Explorerland and prepare to transition to a new grant administrator. Fayette City Hall will be closed on 12/24, 12/27 and 12/31 for the holidays.
Fayette Police Chief Davis advised the council on 1/4/22 & 1/5/22 K9 Oden will be evaluated in Des Moines to determine if he can attend K9 training in the spring. Fayette Officer Olivia Hake graduated from the academy last Friday and is back to work in Fayette. The Police Dept. received a $1500 donation for the K9 from ITC Midwest and the K9 t-shirt fundraiser made around $1300.
This being the time and place published for a public hearing on the proposed adoption of an ordinance granting to ITC Midwest, LLC, a wholly owned subsidiary of ITC Holdings Corp., a 25-year non-exclusive electric transmission franchise. There being no comments, Mayor Wenthe closed the hearing.
Moved Tenney, seconded Post, to discuss the first reading of Ordinance #514. Moved Tenney, seconded Tucker, to approve the first reading of Ordinance #514, Electric Transmission Franchise with ITC Midwest LLC. Roll call, all ayes, motion carried.
Moved Tenney, seconded Tucker, to discuss and approve the Fayette Recreation Board meeting minutes from 5/10/21, 6/24/21 and 7/8/21. All ayes, motion carried.
Moved Tenney, seconded Potratz, to discuss and approve the Fayette Community Library Board of Trustees meeting minutes from 11/10/21. All ayes, motion carried.
Moved Post, seconded Tenney, to discuss and approve the Fayette Personnel Committee meeting minutes from 11/22/21. All ayes, motion carried.
Moved Tenney, seconded Tucker, to discuss and approve the Fayette Fire Department meeting minutes from 12/7/21. All ayes, motion carried.
Moved Post, seconded Tenney, to discuss and approve the 2021 Fayette County Economic Development and Tourism Annual Report. All ayes, motion carried.
Moved Tenney, seconded Potratz, to discuss contacting Tower Genius for contract renewal with American Tower Cell. McGrane advised they advertise a $99 fee for a 30 minute discovery call. Moved Tucker, seconded Post, to approve having the city administrator/clerk or the deputy clerk to contact Tower Genius for input on the Cell Tower contract. All ayes, motion carried.
Moved Tucker, seconded Potratz, to discuss and consider awarding Simmering-Cory & Iowa Codification the grant administration and technical services for the CDBG Housing Rehabilitation grant program. McGrane advised they were the only proposals we received. Moved Tucker, seconded Post, to award Simmering-Cory & Iowa Codification the grant administration and technical services for the CDBG Housing Rehabilitation grant program. All ayes, motion carried.
Moved Tenney, seconded Post, to discuss Resolution #2021-37. Moved Potratz, seconded Post, to approve Resolution #2021-37 awarding grant administration services for a housing sustainability community development block grant program. Roll call, all ayes, motion carried.
Moved Tenney, seconded Tucker, to discuss Resolution #2021-38. Moved Tenney, seconded Potratz, to approve Resolution #2021-38 awarding technical services for a housing sustainability community development block grant program. Roll call, all ayes, motion carried.
There being no further business, moved Potratz, unanimous, to adjourn at 6:21 pm.
REGULAR COUNCIL MEETING
December 6, 2021
The City Council of the City of Fayette, Iowa, met Monday, December 6, 2021, at 6:00 pm in the Community Room at the Fayette Community Library pursuant to law and rules of said council, Mayor Wenthe presiding.
Roll call: Present - Council members Post, Potratz, Tenney, Tucker and Wulfekuhle.
Moved Potratz, seconded Post, to approve the consent agenda items consisting of the regular meeting minutes of 11/15/21, the claims list of 11/13/21 - 12/3/21 and correspondence from Mediacom. Roll call, all ayes, motion carried.
Moved Tenney, seconded Wulfekuhle, to approve the agenda as presented. All ayes, motion carried.
City Administrator/Clerk McGrane advised the council he attended the Iowa League of Cities Budget Workshop on 11/16. On 11/17, McGrane met with some Fayette business owners to introduce themselves and start working on local promotions and events. On 11/17, the city started emailing out the utility late/shut-off notices to customers who currently receive their utility bills by email. McGrane indicated it took him around 20 hours gathering and providing all the necessary information to the auditor for the annual city exam. Almost all the documentation was electronic and sent via 60 emails. The on-site city exam visit was on 12/3 and everything went very well. The annual TIF Renewal paperwork was completed and submitted to the Fayette County Auditor.
Moved Tenney, seconded Wulfekuhle, to discuss directing the City Administrator/Clerk to publish and set a Public Hearing for 12/20/21 on the proposed adoption of an ordinance granting to ITC Midwest LLC a 25-year non-exclusive electric transmission franchise. Moved Wulfekuhle, seconded Tenney, to direct the City Administrator/Clerk to publish and set a Public Hearing for December 20, 2021, at 6PM in the Fayette Community Library on the proposed adoption of an ordinance granting to ITC Midwest LLC, a wholly owned subsidiary of ITC Holdings Corp., a 25-year non-exclusive electric transmission franchise. All ayes, motion carried.
Moved Tenney, seconded Tucker, to discuss and consider hiring Mark Jencks as a full-time City Maintenance Worker. Jencks will join the other 3 full-time Public Works (PW) employees. Moved Potratz, seconded Post, to approve hiring Mark Jencks as a full-time City Maintenance Worker at an hourly wage of $20.005. All ayes, motion carried.
Moved Tenney, seconded Tucker, to discuss and consider moving Jacob Palmer from an hourly wage of $20.42 to $21.10. PW Director Jerry Hildebrand explained by offering Jencks a higher wage than we normally would, the current PW employees will need a pay increase to keep things fair. Moved Wulfekuhle, seconded Tucker, to approve increasing Jacob Palmer's hourly wage from $20.42 to $21.10. All ayes, motion carried.
Moved Post, seconded Tenney, to discuss and consider moving Adam Hildebrand from an hourly wage of $26.06 to $26.76. Moved Tenney, seconded Wulfekuhle, to approve increasing Adam Hildebrand's hourly wage from $26.06 to $26.76. All ayes, motion carried.
Moved Tenney, seconded Tucker, to discuss and approve partial pay estimate number 2 to Dave's Home Improvement for CDBG Rehab project. Moved Tucker, seconded Potratz, to approve partial pay estimate number 2 to Dave's Home Improvement for CDBG Rehabilitation project at 605 S. Main Street in the amount of $9,018. All ayes, motion carried.
Moved Tenney, seconded Potratz, to discuss Resolution 2021-34. McGrane explained that Upper Explorerland Regional Planning Commission (UERPC) has advised they will not be able to complete the sixth and final house of the CDBG Rehab grant before the grant expiration date in January of 2022. McGrane has been in contact with the Iowa Economic Development Authority (IEDA) and indicated his frustration with the administration of the grant by UERPC. IEDA is giving the city of Fayette an opportunity to terminate the grant administration and technical services contract/agreement with UERPC and hire a new grant administrator before the grant expires. At that time, they will consider extending the grant expiration date to complete the sixth house. McGrane has reached out to another company who would be interested in applying to become our new grant administrator if we choose to terminate the contract/agreement with UERPC. Moved Potratz, seconded Post, to adopt Resolution 2021-34 authorizing the termination of its contract with Upper Explorerland Regional Planning Commission for CDBG Grant Administration and Technical Services as of 12/17/21. Roll call, all ayes, motion carried.
Moved Tenney, seconded Tucker, to discuss and consider directing the City Administrator/Clerk to publish the Notice for Grant Administration and for Technical Services for Housing Projects. McGrane advised this would be the next step the city must take to hire a new grant administrator and handle the technical services for the CDBG Rehab grant to complete the sixth home. Moved Tucker, seconded Post, to direct the City Administrator/Clerk to publish the Notice for Grant Administration and for Technical Services for Housing Projects. All ayes, motion carried.
Moved Tenney, seconded Post, to discuss Resolution 2021-35. McGrane advised we need to change First State Bank to Northeast Security Bank and increase the maximum balance amounts for the city of Fayette depositories. Moved Potratz, seconded Post, to adopt Resolution 2021-35 updating the city of Fayette depositories from Resolution 2016-10. Roll call, all ayes, motion carried.
Moved Tenney, seconded Tucker, to discuss Resolution 2021-36. McGrane advised this update is suggested by the auditor because the Iowa Code Chapter has changed. Moved Tucker, seconded Wulfekuhle, to adopt Resolution 2021-36 amending Resolution 2014-14, Investment Policy for the City of Fayette, Iowa, at the suggestion of Auditor Rachelle Thompson to change Iowa Code Chapter 452 to Iowa Code Chapter 12B. Roll call, all ayes, motion carried.
Moved Post, seconded Tenney, to discuss and consider taking the next steps for purchasing a Homes for Iowa home. McGrane advised the city will have approximately $101,500 in the TIF LMI (Tax Increment Financing, Low to Moderate Income) fund that must be spent on assisting low to moderate income residents. The city is able to use the money to purchase the Homes for Iowa home as long as the home is sold to a low to moderate income person/family. McGrane suggested the city needs to start taking the steps to look for a contractor to prepare the lot for the home, if the council chooses to move forward. The home is scheduled to be delivered in July of 2022. Moved Potratz, seconded Tucker, to start taking the next steps for the Homes for Iowa home. All ayes, motion carried.
There being no further business, moved Potratz, unanimous, to adjourn at 6:30 pm.