AGENDA

REGULAR COUNCIL MEETING

Monday, March 20, 2023, at 6:00 p.m.

Fayette Community Library in Community Room (104 W. State Street, backdoor)

1. CALL TO ORDER

2. PLEDGE OF ALLEGIANCE

3. ROLL CALL

4. CONSIDERATION OF CONSENT AGENDA ITEMS

     A. Approval of Regular Meeting Minutes 3/6/23

     B. Approval of Claims List 3/4/23 - 3/17/23

     C. September 2022 Financial Reports

     D. October 2022 Financial Reports

5. CITIZEN COMMENTS

6. APPROVAL OF THE AGENDA

7. RECEIVING REPORTS OF OFFICERS

     A. Mayor

          1. Appoint Janell Scott as the Fayette City Treasurer for a 2-year term, expiring 12/31/2024

          2. Appoint Stacey Meyer and Scott Bowen to the Fayette Fire Department

          3. Appoint Fayette Fire Chief for 2023

     B. City Administrator

     C. Fayette Police Chief

     D. Public Works Director

     E. City Attorney

     F. Other Department Supervisors, Crew Chiefs or Board Chairs

8. OLD OR UNFINISHED BUSINESS

     A. Ordinance 517 – Third and final reading of amending Chapter 35, Fire Department, Section 6

     B. Ordinance 518 – Third and final reading of amending Chapter 36, Ambulance Service, Section 3

     C. Discussion and consideration in hiring a company to get an asbestos report on the condemned homes

     D. Discussion and consideration in transferring or re-investing the city’s Certificate of Deposits (CD’s)

9. WRITTEN REPORTS FROM COUNCIL STANDING COMMITTEES

     A. Finance Committee meeting minutes from 3/14/23

10. WRITTEN REPORTS FROM SPECIAL (AD HOC) COMMITTEES

     A. Fayette Fire Department meeting minutes from 3/7/23

     B. Fayette Safety meeting minutes from 3/15/23

11. NEW BUSINESS

     A. $400,000* (Subject to Adjustment per Terms of Offering) General Obligation Capital Loan Notes, Series 2023 – Receipt of bids

     B. Resolution 2023-18 – Resolution directing sale of $400,000* (Subject to Adjustment per Terms of Offering) General Obligation Capital Loan Notes, Series 2023

     C. Resolution 2023-19 – Resolution approving the agreement between the city of Fayette, Iowa, and Fehr Graham Engineering to provide professional services for the Fayette Volga River multi-use Trail surfacing

     D. Resolution 2023-20 – Resolution approving a monthly reimbursement to the Public Works Director for cell phone charges.

     E. Resolution 2023-21 – Resolution for employee salaries/Kris raise

     F. Discussion and consideration in purchasing new police department body cameras and tasers through Axon Enterprise, Incorporation

     G. Discussion and consideration in reimbursing $196.57 to Scott Luchsinger for the sidewalk program incentive

     H. Discussion and consideration in reimbursing $526.13 to Crawford Creations for the marketing incentive

     I. Discussion and consideration in directing the City Administrator/Clerk to publish the Budget Estimate and setting a Public Hearing for April 17, 2023, at 6PM in the Fayette Community Library on the FY 2024 Budget Estimate

     J. Discussion on Fiscal Year 2022 City Examination

     K. Closed/Executive Session per Iowa Code 21.5(1)(j) to discuss the purchase or sale of particular real estate only where premature disclosure could be reasonably expected to increase the price the City would have to pay for that property or reduce the price the City would receive for that property.

12. ADJOURNMENT

 CITY OF FAYETTE

FINANCE COMMITTEE MEETING AGENDA

Tuesday, March 14, 2023, at 6:00 p.m.

Fayette City Hall (11 S. Main St.)

1. Discuss FY 2023-2024 Budget including valuations, debt service, TIF, Bonding Capacity, LOST, Bolger Fund, 9 S. Main Street, Health Insurance, Employee Wages, Emergency Management Levy, General Income and the budget for the following departments: Police, Fire, Ambulance, Library, Landfill, Recycling, Yard Waste, Streets, Park Budget, Recreation, Cemetery, Legal, Election, Mayor & Council, Administration, Water, Sewer and Capital Projects and make recommendations to the City Council

AGENDA

REGULAR COUNCIL MEETING

Monday, March 6, 2023, at 6:00 p.m.

Fayette Community Library in Community Room (104 W. State Street, backdoor)

1. CALL TO ORDER

2. PLEDGE OF ALLEGIANCE

3. ROLL CALL

4. CONSIDERATION OF CONSENT AGENDA ITEMS

     A. Approval of Regular Meeting Minutes 2/20/23

     B. Approval of Claims List 2/18/23 - 3/3/23

5. CITIZEN COMMENTS

6. APPROVAL OF THE AGENDA

7. RECEIVING REPORTS OF OFFICERS

     A. Mayor

          1. Appoint Fayette Fire Chief for 2023

     B. City Administrator

     C. Fayette Police Chief

     D. Public Works Director

     E. City Attorney

     F. Other Department Supervisors, Crew Chiefs or Board Chairs

8. OLD OR UNFINISHED BUSINESS

     A. Public Hearing on the authorization of a Loan Agreement and the issuance of Notes to evidence the obligation of the City thereunder, not to exceed $500,000 General Obligation Capital Loan Notes

     B. Resolution 2023-15 – Resolution instituting proceedings to take additional action for the issuance of not to exceed $500,000 General Obligation Capital Loan Notes

     C. Resolution 2023-16 – Resolution approving electronic bidding procedures and Distribution of Preliminary Official Statement for the not to exceed $500,000 General Obligation Capital Loan Notes, Series 2023

     D. Ordinance 517 – Second reading of amending Chapter 35, Fire Department, Section 6

     E. Ordinance 518 – Second reading of amending Chapter 36, Ambulance Service, Section 3

     F. Discussion and consideration in completing the recreation trail to Volga Recreation Area

9. WRITTEN REPORTS FROM COUNCIL STANDING COMMITTEES

10. WRITTEN REPORTS FROM SPECIAL (AD HOC) COMMITTEES

11. NEW BUSINESS

     A. Resolution 2023-17 – Resolution accepting the agreement between the city of Fayette, Iowa, and Fehr Graham Engineering and Environmental to provide professional services for the Liquid Chlorination permit application for the Iowa Department of Natural Resources

     B. Discussion and consideration in having the city of Fayette trail in the open air park a site for the Turkey River Safari

     C. Discussion and consideration in removing Patricia Potratz from all the city of Fayette bank accounts and safe deposit box and adding Nathan Post to all the city of Fayette bank accounts and safe deposit box

     D. Discussion and consideration in requiring two city employees or city officials named on the bank accounts to be present and sign the withdrawal slip for cash withdrawals from any of the city bank accounts

     E. Discussion and consideration in cashing in cities certificate of deposits (CD’s) and reinvesting the funds in higher interest certificate of deposits as well as investing other city funds into certificate of deposits

12. ADJOURNMENT

**Meeting postponed until a future date. Due to SF 181 that passed the House and the Governor of Iowa signed, tonight's finance committee meeting (2/21/23) is being postponed until a later date.**

CITY OF FAYETTE

FINANCE COMMITTEE MEETING AGENDA

Tuesday, February 21, 2023, at 6:00 p.m.

Fayette City Hall (11 S. Main Street)

1. Discuss FY 2023-2024 Budget including valuations, debt service, TIF, Bonding Capacity, LOST, Bolger Fund, 9 S. Main Street, Health Insurance, Employee Wages, Emergency Management Levy, General Income and the budget for the following departments: Police, Fire, Ambulance, Library, Landfill, Recycling, Yard Waste, Streets, Park Budget, Recreation, Cemetery, Legal, Election, Mayor & Council, Administration, Water, Sewer and Capital Projects

AGENDA

REGULAR COUNCIL MEETING

Monday, February 20, 2023, at 6:00 p.m.

Fayette Community Library in Community Room (104 W. State Street, backdoor)

1. CALL TO ORDER

2. PLEDGE OF ALLEGIANCE

3. ROLL CALL

4. CONSIDERATION OF CONSENT AGENDA ITEMS

     A. Approval of Regular Meeting Minutes 2/6/23

     B. Approval of Claims List 2/4/23 - 2/17/23

5. CITIZEN COMMENTS

6. APPROVAL OF THE AGENDA

7. RECEIVING REPORTS OF OFFICERS

     A. Mayor

     B. City Administrator

     C. Fayette Police Chief

     D. Public Works Director

     E. City Attorney

     F. Other Department Supervisors, Crew Chiefs or Board Chairs

8. OLD OR UNFINISHED BUSINESS

     A. Public Hearing on the proposed contract documents and estimated costs for improvement of reconstruction of a portion of the North Main Street (Old Highway 150 North) and grading of shoulders

     B. Resolution 2023-10 – Resolution making award of contract for the North Main Street (Old Highway 150 North) Improvements Project

     C. Public Hearing on the fiscal year 2024 proposed property tax levy

     D. Resolution 2023-11 – Resolution adopting the proposed property tax levy for fiscal year 2024

9. WRITTEN REPORTS FROM COUNCIL STANDING COMMITTEES

     A. Fayette Finance Committee meeting minutes from 2/7/23

     B. Fayette Finance Committee meeting minutes from 2/13/23

10. WRITTEN REPORTS FROM SPECIAL (AD HOC) COMMITTEES

     A. Fayette Community Library Board of Trustees meeting minutes from 12/14/22

     B. Fayette Community Library Board of Trustees meeting minutes from 1/11/23

     C. Fayette Fire Department meeting minutes from 2/14/23

     D. Fayette Safety Committee meeting minutes from 2/15/23

11. NEW BUSINESS

     A. Discussion and consideration in completing the recreation trail to Volga Recreation Area and purchasing replacement signs for the entire recreation trail

     B. Ordinance 517 – First reading of amending Chapter 35, Fire Department, Section 6

     C. Ordinance 518 – First reading of amending Chapter 36, Ambulance Service, Section 3

     D. Resolution 2023-12 – Resolution fixing date for a meeting on the proposition to authorize a Loan Agreement and the issuance of Notes to evidence the obligations of the City thereunder

     E. Resolution 2023-13 – Resolution accepting the cell tower lease review and consulting services agreement between the city of Fayette, Iowa, and Tower Genius LLC

     F. Resolution 2023-14 – Resolution accepting the third amendment to real estate lease agreement between the city of Fayette, Iowa, and Alltel Corporation D/B/A Verizon Wireless

12. ADJOURNMENT

CITY OF FAYETTE

FINANCE COMMITTEE MEETING AGENDA

Monday, February 13, 2023, at 6:00 p.m.

Fayette Community Library (104 W. State St.) in the Community Room (use back door)

1. Discuss FY 2023-2024 Budget including valuations, debt service, TIF, Bonding Capacity, LOST, Bolger Fund, 9 S. Main Street, Health Insurance, Employee Wages, Emergency Management Levy, General Income and the budget for the following departments: Police, Fire, Ambulance, Library, Landfill, Recycling, Yard Waste, Streets, Park Budget, Recreation, Cemetery, Legal, Election, Mayor & Council, Administration, Water, Sewer and Capital Projects

CITY OF FAYETTE

FINANCE COMMITTEE MEETING AGENDA

Tuesday, February 7, 2023, at 6:00 p.m.

Fayette Community Library (104 W. State St.) in the Community Room (use back door)

1. Discuss FY 2023-2024 Budget including valuations, debt service, TIF, Bonding Capacity, LOST, Bolger Fund, 9 S. Main Street, Health Insurance, Employee Wages, Emergency Management Levy, General Income and the budget for the following departments: Police, Fire, Ambulance, Library, Landfill, Recycling, Yard Waste, Streets, Park Budget, Recreation, Cemetery, Legal, Election, Mayor & Council, Administration, Water, Sewer and Capital Projects

AGENDA

REGULAR COUNCIL MEETING

Monday, February 6, 2023, at 6:00 p.m.

Fayette Community Library in Community Room (104 W. State Street, backdoor)

1. CALL TO ORDER

2. PLEDGE OF ALLEGIANCE

3. ROLL CALL

4. CONSIDERATION OF CONSENT AGENDA ITEMS

     A. Approval of Regular meeting minutes 1/16/23

     B. Approval of Special Council meeting minutes 1/30/23

     C. Approval of Claims List 1/14/23 - 2/3/23

5. CITIZEN COMMENTS

6. APPROVAL OF THE AGENDA

7. RECEIVING REPORTS OF OFFICERS

     A. Mayor

          1. Appoint Arielle Engler and Samantha Streeter to the Fayette Ambulance Service

     B. City Administrator

     C. Fayette Police Chief

     D. Public Works Director

     E. City Attorney

     F. Other Department Supervisors, Crew Chiefs or Board Chairs

8. OLD OR UNFINISHED BUSINESS

     A. Ordinance 516 – Third and final reading of amending Chapter 55, Animal Protection and Control, Section 16

     B. Discussion and consideration in hiring an engineer to assist with the demolition of two condemned properties

9. WRITTEN REPORTS FROM COUNCIL STANDING COMMITTEES

     A. Fayette Personnel Committee meeting minutes from 1/26/23

     B. Fayette Finance Committee meeting minutes from 1/30/23

     C. Fayette Finance Committee meeting minutes from 2/2/23

10. WRITTEN REPORTS FROM SPECIAL (AD HOC) COMMITTEES

     A. Fayette Tree Board 2023 Comprehensive Fayette City Tree Plan

     B. Fayette Ambulance Service meeting minutes from 1/4/23

     C. Fayette Ambulance Service meeting minutes from 2/1/23

11. NEW BUSINESS

     A. Ordinance 517 – First reading of amending Chapter 35, Fire Department, Section 6

     B. Resolution 2023-05 – Resolution establishing city employee salaries

     C. Resolution 2023-06 – Resolution accepting and authorizing the donation from the Minnie Miller Trust to be define monies designated for the Fayette Ambulance Service

     D. Resolution 2023-07 – Resolution revising and updating the job descriptions for the Assistant Public Works Director and City Maintenance Worker

     E. Resolution 2023-08 – Resolution amending the city personnel policy, section 1 Organization Chart/Chain of Command, section 2.3 Compensatory Time and Section 2.19a Residency Requirement

     F. Resolution 2023-09 – Resolution authorizing the mayor and city administrator to deliver to the Fayette County Commissioner of Elections a request to submit the question of changing the Fayette Mayor terms from a two (2) year term to a four (4) year term to the qualified electors of the City of Fayette, Iowa, in November of 2023

     G. Discussion and consideration of engaging a consultant for departmental review

     H. Discussion and consideration in setting a Public Hearing for Monday, February 20, 2023, at 6PM on the proposed contract documents and estimated costs for improvement of reconstruction of a portion of the North Main Street (Old Highway 150 North) and grading of shoulders

     I. Discussion and consideration in directing the City Administrator/Clerk to publish the proposed property tax levy and setting a Public Hearing for Monday, February 20, 2023, at 6PM on the Fiscal Year 2024 proposed property tax levy

12. ADJOURNMENT