AGENDA

REGULAR COUNCIL MEETING

Monday, July 17, 2023, at 6:00 p.m.

Fayette Community Library in Community Room (104 W. State Street, backdoor)

1. CALL TO ORDER

2. PLEDGE OF ALLEGIANCE

3. ROLL CALL

4. CONSIDERATION OF CONSENT AGENDA ITEMS

     A. Approval of Regular Meeting Minutes 7/3/23

     B. Approval of Claims List 7/1/23 - 7/14/23

5. CITIZEN COMMENTS

6. APPROVAL OF THE AGENDA

7. RECEIVING REPORTS OF OFFICERS

     A. Mayor

          1. Appoint Louisa Tindall to the Fayette Community Library Board of Trustees

     B. City Administrator

     C. Fayette Police Chief

     D. Public Works Director

     E. City Attorney

     F. Other Department Supervisors, Crew Chiefs or Board Chairs

8. OLD OR UNFINISHED BUSINESS

9. WRITTEN REPORTS FROM COUNCIL STANDING COMMITTEES

10. WRITTEN REPORTS FROM SPECIAL (AD HOC) COMMITTEES

     A. Fayette Community Library Board of Trustees meeting minutes from 3/8/23

     B. Fayette Community Library Board of Trustees meeting minutes from 4/12/23

     C. Fayette Community Library Board of Trustees meeting minutes from 5/10/23

     D. Fayette County and Economic Development & Tourism Quarterly Report April-June 2023

11. NEW BUSINESS

     A. Resolution 2023-42 – Approval of Transfers for FY2023

     B. Closed/Executive Session per Iowa Code 21.5(1)(j) to discuss the purchase or sale of particular real estate only where premature disclosure could be reasonably expected to increase the price the City would have to pay for that property or reduce the price the City would receive for that property.

     C. Resolution 2023-43 – Awarding of Contract for a Phase I Environmental Site Assessment at 200 Volga Street

     D. Discussion and action following closed/executive session

12. ADJOURNMENT

AGENDA

REGULAR COUNCIL MEETING

Monday, July 3, 2023, at 6:00 p.m.

Fayette Community Library in Community Room (104 W. State Street, backdoor)

1. CALL TO ORDER

2. PLEDGE OF ALLEGIANCE

3. ROLL CALL

4. CONSIDERATION OF CONSENT AGENDA ITEMS

     A. Approval of Regular Meeting Minutes 6/19/23

     B. Approval of Claims List 6/17/23 - 6/30/23

     C. Approval to renew the Iowa Retail Permit Application for Cigarette/Tobacco/Nicotine/Vapor for The Pumper

     D. Approval to allow a beer garden for Down Town Lounge and proper Liquor Licenses contingent on all the necessary steps and procedures being completed with the Iowa Alcohol and Beverage Division.

     E. March 2023, April 2023, May 2023 Financial Reports

5. CITIZEN COMMENTS

6. APPROVAL OF THE AGENDA

7. RECEIVING REPORTS OF OFFICERS

     A. Mayor

          1. Approval of appointing James Lowery to the Public Safety Committee as Chair, the Finance Committee, and the Economic Development Committee

     B. City Administrator

     C. Fayette Police Chief

     D. Public Works Director

     E. City Attorney

     F. Other Department Supervisors, Crew Chiefs or Board Chairs

8. OLD OR UNFINISHED BUSINESS

      A. Resolution 2023-39 – Revising and updating the job description for the City Administrator/Clerk

9. WRITTEN REPORTS FROM COUNCIL STANDING COMMITTEES

10. WRITTEN REPORTS FROM SPECIAL (AD HOC) COMMITTEES

11. NEW BUSINESS

      A. Discussion and consideration in approving insurance with Iowa Municipal Insurance

      B. Discussion and consideration in placing Fayette Watermelon Days sign at old Tourism Home and to house the dumpster near City Street Shop

      C. Resolution 2023-40 – Making award of contract for the demolition, cleanup and debris removal for 309 East Water Street, Fayette, Iowa

      D. Resolution 2023-41 – Revising and updating the job description for the Deputy Clerk

      E. Closed/Executive Session per Iowa Code 21.5(1)(j) to discuss the purchase or sale of particular real estate only where premature disclosure could be reasonably expected to increase the price the City would have to pay for that property or reduce the price the City would receive for that property.

      F. Discussion and action following closed/executive session

12. ADJOURNMENT

AGENDA

REGULAR COUNCIL MEETING

Monday, June 19, 2023, at 6:00 p.m.

Fayette Community Library in Community Room (104 W. State Street, backdoor)

1. CALL TO ORDER

2. PLEDGE OF ALLEGIANCE

3. ROLL CALL

4. CONSIDERATION OF CONSENT AGENDA ITEMS

     A. Approval of Regular Meeting Minutes 6/5/23

     B. Approval of Claims List 6/3/23 - 6/16/23

     C. Approval to renew the Iowa Retail Permit Application for Cigarette/Tobacco/Nicotine/Vapor for Dollar General Store #20268

     D. Acceptance of the resignation of Kris McGrane, City Administrator/Clerk

5. CITIZEN COMMENTS

6. APPROVAL OF THE AGENDA

7. RECEIVING REPORTS OF OFFICERS

     A. Mayor

          1. Appoint Jessica Hummel, Samantha Jones and Taylor Nydegger to the Fayette Ambulance Service

     B. City Administrator

     C. Fayette Police Chief

     D. Public Works Director

     E. City Attorney

     F. Other Department Supervisors, Crew Chiefs or Board Chairs

8. OLD OR UNFINISHED BUSINESS

     A. Discussion and consideration in accepting the playground equipment at Klocks Island Park and making a donation to the American Legion

9. WRITTEN REPORTS FROM COUNCIL STANDING COMMITTEES

10. WRITTEN REPORTS FROM SPECIAL (AD HOC) COMMITTEES

     A. Fayette Parks and Recreation Board meeting minutes from 5/25/23

     B. Fayette Parks and Recreation Board meeting minutes from 6/15/23

11. NEW BUSINESS

     A. Resolution 2023-35 – Authorizing the Mayor, City Administrator/Clerk and Deputy Clerk to sign all documents relating to the selling of 207 Alexander Street/Homes for Iowa home

     B. Resolution 2023-36 – Accepting the contract for legal services between the city of Fayette and Lynch Dallas, P.C., to provide services for reviewing the North Fayette Valley School District agreement to gift the Fayette Elementary School and Property to the City of Fayette

     C. Resolution 2023-37 – Making award of contract for the demolition, cleanup and debris removal for 507 West Clark Street, Fayette, Iowa

     D. Discussion and consideration in accepting bids for demolition of 309 East Water Street

     E. Discussion and consideration on moving forward in hiring a new City Administrator/Clerk

     F. Resolution 2023-38 – Establishing City Employee Salaries

     G. Discussion and consideration to accept a written RFP to engage a CPA firm to perform the City’s required annual examination or audit for the year ending June 30, 2023, June 30, 2024 or June 30, 2025.

     H. Resolution 2023-39 – Revising and updating the job description for the City Administrator/Clerk

     I. Closed/Executive Session per Iowa Code 21.5(1)(j) to discuss the purchase or sale of particular real estate only where premature disclosure could be reasonably expected to increase the price the City would have to pay for that property or reduce the price the City would receive for that property.

     J. Action following closed/executive session

12. ADJOURNMENT

 

AGENDA

REGULAR COUNCIL MEETING

Monday, June 5, 2023, at 6:00 p.m.

Fayette Community Library in Community Room (104 W. State Street, backdoor)

1. CALL TO ORDER

2. PLEDGE OF ALLEGIANCE

3. ROLL CALL

4. CONSIDERATION OF CONSENT AGENDA ITEMS

     A. Approval of Regular Meeting Minutes 5/15/23

     B. Approval of Claims List 5/13/23 - 6/2/23

     C. January 2023 and February 2023 Financial Reports

5. CITIZEN COMMENTS

6. APPROVAL OF THE AGENDA

7. RECEIVING REPORTS OF OFFICERS

     A. Mayor

          1. Appoint Fayette Fire Department Chief for 2023

     B. City Administrator

     C. Fayette Police Chief

     D. Public Works Director

     E. City Attorney

     F. Other Department Supervisors, Crew Chiefs or Board Chairs

8. OLD OR UNFINISHED BUSINESS

     A. Discussion and consideration in appointing a replacement for Linda Tenney to fill the vacancy on the city council

     B. Resolution 2023-34 Approving the 2023-2024 Law Enforcement Services Agreement Between the City of Fayette and Upper Iowa University Revised

9. WRITTEN REPORTS FROM COUNCIL STANDING COMMITTEES

10. WRITTEN REPORTS FROM SPECIAL (AD HOC) COMMITTEES

     A. Fayette Parks and Recreation Board meeting minutes from 4/10/23

11. NEW BUSINESS

     A. Closed/Executive Session per Iowa Code 21.5(1)(j) to discuss the purchase or sale of particular real estate only where premature disclosure could be reasonably expected to increase the price the City would have to pay for that property or reduce the price the City would receive for that property.

     B. Action following closed/executive session

12. ADJOURNMENT

AGENDA

REGULAR COUNCIL MEETING

Monday, May 15, 2023, at 6:00 p.m.

Fayette Community Library in Community Room (104 W. State Street, backdoor)

1. CALL TO ORDER

2. PLEDGE OF ALLEGIANCE

3. ROLL CALL

4. CONSIDERATION OF CONSENT AGENDA ITEMS

     A. Approval of Regular Meeting Minutes 5/1/23

     B. Approval of Claims List 4/29/23 - 5/12/23

5. CITIZEN COMMENTS

6. APPROVAL OF THE AGENDA

7. RECEIVING REPORTS OF OFFICERS

     A. Mayor

          1. Appoint Fayette Ambulance Service Chief for 2023

          2. Appoint Fayette Fire Department Chief for 2023

          3. Appoint James Hanson to the Fayette Fire Department

     B. City Administrator

     C. Fayette Police Chief

     D. Public Works Director

     E. City Attorney

     F. Other Department Supervisors, Crew Chiefs or Board Chairs

8. OLD OR UNFINISHED BUSINESS

     A. Public Hearing on Proposed Contract Documents and Estimated Costs for Improvements for the Fayette-Volga River Multi-Use Trail Surfacing

     B. Resolution 2023-31 – Resolution Making Award of Contract for Fayette-Volga River Multi-Use Trail Surfacing Project

     C. Public Hearing to sell 207 Alexander Street, Fayette, Iowa (Homes for Iowa home)

     D. Resolution 2023-32 – Resolution Directing the Sale of the City’s Interest in 207 Alexander Street, Fayette, Fayette County, Iowa, (Homes for Iowa home)

     E. Discussion and consideration of painting the city water tower

9. WRITTEN REPORTS FROM COUNCIL STANDING COMMITTEES

10. WRITTEN REPORTS FROM SPECIAL (AD HOC) COMMITTEES

     A. Fayette Ambulance Service meeting minutes from 4/5/23

     B. Fayette Safety meeting minutes from 4/26/23

     C. Fayette Fire Department meeting minutes from 5/2/23

11. NEW BUSINESS

     A. Discussion and consideration on the Miller Trust for the Fayette Ambulance Service (Rick Hofmeyer)

     B. Resolution 2023-33 – Resolution adopting the Job Description for the part-time Public Works Technician

     C. Discussion and consideration in hiring Gerald Hildebrand at $20.00 per hour as a part-time, seasonal, Public Works Technician employee

     D. Closed/Executive Session per Iowa Code 21.5(1)(j) to discuss the purchase or sale of particular real estate only where premature disclosure could be reasonably expected to increase the price the City would have to pay for that property or reduce the price the City would receive for that property.

     E. Action following closed/executive session

12. ADJOURNMENT

AGENDA

REGULAR COUNCIL MEETING

Monday, May 1, 2023, at 6:00 p.m.

Fayette Community Library in Community Room (104 W. State Street, backdoor)

1. CALL TO ORDER

2. PLEDGE OF ALLEGIANCE

3. ROLL CALL

4. CONSIDERATION OF CONSENT AGENDA ITEMS

     A. Approval of Regular Meeting Minutes 4/17/23

     B. Approval of Claims List 4/15/23 - 4/28/23

     C. December 2022 Financial Reports

5. CITIZEN COMMENTS

6. APPROVAL OF THE AGENDA

7. RECEIVING REPORTS OF OFFICERS

     A. Mayor

     B. City Administrator

     C. Fayette Police Chief

     D. Public Works Director

     E. City Attorney

     F. Other Department Supervisors, Crew Chiefs or Board Chairs

8. OLD OR UNFINISHED BUSINESS

     A. Discussion and consideration in appointing someone to fill vacancy on the city council

     B. Discussion and consideration in accepting bids for demolition of 507 W. Clark Street

     C. Resolution 2023-14 – Resolution approving Cell Tower Agreement Contract

9. WRITTEN REPORTS FROM COUNCIL STANDING COMMITTEES

10. WRITTEN REPORTS FROM SPECIAL (AD HOC) COMMITTEES

11. NEW BUSINESS

     A. Discussion and consideration in moving forward with utilizing FirstNet Solutions for police and public works company cell phones and hot spots

     B. Resolution 2023-30 – Resolution Approving the 2023-2024 Law Enforcement Services Agreement between the City of Fayette and Upper Iowa University

     C. Closed/Executive Session per Iowa Code 21.5(1)(j) to discuss the purchase or sale of particular real estate only where premature disclosure could be reasonably expected to increase the price the City would have to pay for that property or reduce the price the City would receive for that property.

     D. Action following closed/executive session

     E. Resolution 2023-29 – Resolution Directing setting of a Public Hearing to sell Homes for Iowa home and property

12. ADJOURNMENT

AGENDA

REGULAR COUNCIL MEETING

Monday, April 17, 2023, at 6:00 p.m.

Fayette Community Library in Community Room (104 W. State Street, backdoor)

1. CALL TO ORDER

2. PLEDGE OF ALLEGIANCE

3. ROLL CALL

4. CONSIDERATION OF CONSENT AGENDA ITEMS

     A. Approval of Regular Meeting Minutes 4/3/23

     B. Approval of Claims List 4/1/23 - 4/14/23

     C. Approval to renew the Class C Retail Alcohol License with Catering Privilege for ARAMARK Educational Services, LLC/Upper Iowa University

5. CITIZEN COMMENTS

6. APPROVAL OF THE AGENDA

7. RECEIVING REPORTS OF OFFICERS

     A. Mayor

     B. City Administrator

     C. Fayette Police Chief

     D. Public Works Director

     E. City Attorney

     F. Other Department Supervisors, Crew Chiefs or Board Chairs

8. OLD OR UNFINISHED BUSINESS

     A. Public Hearing on the Proposed Fiscal Year 2024 Estimated Budget

     B. Resolution 2023-27 Approval of FY2024 Budget and Certification of Taxes

     C. Public Hearing on the authorization of a Loan and Disbursement Agreement and the issuance of not to exceed $55,000 for police equipment (body cameras and tasers)

     D. Resolution 2023-28 Instituting proceedings to take additional action for the issuance of not to exceed $55,000 for police equipment (body cameras and Tasers) General Obligation Loan and Disbursement Agreement and Contract Agreement

9. WRITTEN REPORTS FROM COUNCIL STANDING COMMITTEES

10. WRITTEN REPORTS FROM SPECIAL (AD HOC) COMMITTEES

     A. Fayette County Economic Development & Tourism Quarterly Report January-March 2023

     B. Fayette Community Library Board of Trustees meeting minutes from 2/8/23

11. NEW BUSINESS

     A. Discussion and consideration on closing the 200 block of S. Main Street for the All Cardinal Class Reunion/Community Event which will have live music, vendors, food and more from approximately 11AM until midnight on July 15, 2023, and allowing music outdoors until midnight

     B. Discussion and consideration to close off the 100 block of S. Main St. for Music, Motors & Market on Main on the 3rd Thursday of the month from May to September of 2023

     C. Discussion and consideration in moving forward with the K&W Coatings LLC quote for painting the water tower

     D. Discussion and consideration in spending the library savings funds on a copy machine

     E. Discussion and consideration in setting a Public Hearing for Monday, May 15, 2023, at 6PM on the proposed contract documents and estimated costs for completing the recreation trail from Fayette to Volga State Park

     F. Discussion and consideration to appoint someone to fill vacancy on the city council

     G. Resolution 2023-14 Cell Tower Agreement Contract

     H. Closed/Executive Session per Iowa Code 21.5(1)(j) to discuss the purchase or sale of particular real estate only where premature disclosure could be reasonably expected to increase the price the City would have to pay for that property or reduce the price the City would receive for that property.

     I. Action following closed/executive session

     J. Resolution 2023-25 – Resolution approving Company Policy/Agency Disclosure and Acknowledgement, the Listing Agreement and the Seller Disclosure of Property Condition

12. ADJOURNMENT

AGENDA

REGULAR COUNCIL MEETING

Monday, April 3, 2023, at 6:00 p.m.

Fayette Community Library in Community Room (104 W. State Street, backdoor)

1. CALL TO ORDER

2. PLEDGE OF ALLEGIANCE

3. ROLL CALL

4. CONSIDERATION OF CONSENT AGENDA ITEMS

     A. Approval of Regular Meeting Minutes 3/20/23

     B. Approval of Claims List 3/18/23 - 3/31/23

     C. Resignation of Linda Tenney

     D. November 2022 Financial Reports

5. CITIZEN COMMENTS

6. APPROVAL OF THE AGENDA

7. RECEIVING REPORTS OF OFFICERS

     A. Mayor

     B. City Administrator

     C. Fayette Police Chief

     D. Public Works Director

     E. City Attorney

     F. Other Department Supervisors, Crew Chiefs or Board Chairs

8. OLD OR UNFINISHED BUSINESS

     A. Update on the Fayette Fire Department

9. WRITTEN REPORTS FROM COUNCIL STANDING COMMITTEES

10. WRITTEN REPORTS FROM SPECIAL (AD HOC) COMMITTEES

     A. Fayette Tree Board meeting minutes from 12/1/22

     B. Fayette Tree Board meeting minutes from 2/27/23

11. NEW BUSINESS

     A. Discussion and consideration in hiring Jeremiah Owens as a Part-Time Reserve Fayette Police officer at the rate of $21.00 per hour.

     B. Discussion and consideration in closing down most of the 100 block of S. Main Street for music, food/craft vendors and more from approximately 4PM until midnight on April 22, 2023, and allowing music outdoors until midnight for the Upper Iowa University Spring Fling and Family Weekend

     C. Discussion and consideration on closing down half the 200 block of S. Main Street for the All Cardinal Class Reunion which will have live music, food and more from approximately 3PM until midnight on July 15, 2023, and allowing music outdoors until midnight

     D. Resolution 2023-22 – Resolution updating the city of Fayette Depositories from Resolution 2021-35

     E. Resolution 2023-23 – Resolution appointing Paying Agent, Note Registrar, and Transfer Agent, approving the Paying Agent and Note Registrar and Transfer Agent Agreement and Authorizing the Execution of the Agreement

     F. Resolution 2023-24 – Resolution approving and authorizing a form of Loan Agreement and authorizing and providing for the issuance, and levying a tax to pay the Notes; Approval of the Tax Exemption Certificate

     G. Resolution 2023-25 – Resolution approving Company Policy/Agency Disclosure and Acknowledgement, the Listing Agreement and the Seller Disclosure of Property Condition

     H. Resolution 2023-26 – Fixing a date for a meeting on the authorization of a loan and disbursement agreement and the issuance of not to exceed $55,000 for body cameras and Tasers for the police department and providing for publication of notice thereof.

     I. Closed/Executive Session per Iowa Code 21.5(1)(j) to discuss the purchase or sale of particular real estate only where premature disclosure could be reasonably expected to increase the price the City would have to pay for that property or reduce the price the City would receive for that property.

     J. Action following closed session

12. ADJOURNMENT

AGENDA

REGULAR COUNCIL MEETING

Monday, March 20, 2023, at 6:00 p.m.

Fayette Community Library in Community Room (104 W. State Street, backdoor)

1. CALL TO ORDER

2. PLEDGE OF ALLEGIANCE

3. ROLL CALL

4. CONSIDERATION OF CONSENT AGENDA ITEMS

     A. Approval of Regular Meeting Minutes 3/6/23

     B. Approval of Claims List 3/4/23 - 3/17/23

     C. September 2022 Financial Reports

     D. October 2022 Financial Reports

5. CITIZEN COMMENTS

6. APPROVAL OF THE AGENDA

7. RECEIVING REPORTS OF OFFICERS

     A. Mayor

          1. Appoint Janell Scott as the Fayette City Treasurer for a 2-year term, expiring 12/31/2024

          2. Appoint Stacey Meyer and Scott Bowen to the Fayette Fire Department

          3. Appoint Fayette Fire Chief for 2023

     B. City Administrator

     C. Fayette Police Chief

     D. Public Works Director

     E. City Attorney

     F. Other Department Supervisors, Crew Chiefs or Board Chairs

8. OLD OR UNFINISHED BUSINESS

     A. Ordinance 517 – Third and final reading of amending Chapter 35, Fire Department, Section 6

     B. Ordinance 518 – Third and final reading of amending Chapter 36, Ambulance Service, Section 3

     C. Discussion and consideration in hiring a company to get an asbestos report on the condemned homes

     D. Discussion and consideration in transferring or re-investing the city’s Certificate of Deposits (CD’s)

9. WRITTEN REPORTS FROM COUNCIL STANDING COMMITTEES

     A. Finance Committee meeting minutes from 3/14/23

10. WRITTEN REPORTS FROM SPECIAL (AD HOC) COMMITTEES

     A. Fayette Fire Department meeting minutes from 3/7/23

     B. Fayette Safety meeting minutes from 3/15/23

11. NEW BUSINESS

     A. $400,000* (Subject to Adjustment per Terms of Offering) General Obligation Capital Loan Notes, Series 2023 – Receipt of bids

     B. Resolution 2023-18 – Resolution directing sale of $400,000* (Subject to Adjustment per Terms of Offering) General Obligation Capital Loan Notes, Series 2023

     C. Resolution 2023-19 – Resolution approving the agreement between the city of Fayette, Iowa, and Fehr Graham Engineering to provide professional services for the Fayette Volga River multi-use Trail surfacing

     D. Resolution 2023-20 – Resolution approving a monthly reimbursement to the Public Works Director for cell phone charges.

     E. Resolution 2023-21 – Resolution for employee salaries/Kris raise

     F. Discussion and consideration in purchasing new police department body cameras and tasers through Axon Enterprise, Incorporation

     G. Discussion and consideration in reimbursing $196.57 to Scott Luchsinger for the sidewalk program incentive

     H. Discussion and consideration in reimbursing $526.13 to Crawford Creations for the marketing incentive

     I. Discussion and consideration in directing the City Administrator/Clerk to publish the Budget Estimate and setting a Public Hearing for April 17, 2023, at 6PM in the Fayette Community Library on the FY 2024 Budget Estimate

     J. Discussion on Fiscal Year 2022 City Examination

     K. Closed/Executive Session per Iowa Code 21.5(1)(j) to discuss the purchase or sale of particular real estate only where premature disclosure could be reasonably expected to increase the price the City would have to pay for that property or reduce the price the City would receive for that property.

12. ADJOURNMENT

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